MINUTES

STRATEGIC MEETING OF COUNCIL

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor C. Walcott
  • Councillor R. Dhaliwal
  • Councillor S. Chu
  • Councillor R. Pootmans
  • Councillor T. Wong
  • Councillor J. Wyness
  • Councillor P. Demong
  • Councillor S. Sharp
  • Councillor K. Penner (Partial Remote Participation)
  • Councillor A. Chabot
  • Councillor E. Spencer
  • Councillor G-C. Carra
  • Councillor D. McLean
  • Councillor J. Mian
  • Mayor J. Gondek
ALSO PRESENT:
  • Chief Administrative Officer D. Duckworth
  • Chief Operating Officer S. Dalgleish
  • A/City Solicitor and General Counsel R. Andersen
  • A/City Solicitor and General Counsel L. Davies
  • Chief Financial Officer C. Male
  • General Manager C. Arthurs
  • General Manager K. Black
  • General Manager D. Morgan
  • General Manager M. Thompson
  • A/General Manager D. Hamilton
  • A/General Manager C. Berry
  • City Clerk K. Martin
  • Legislative Coordinator M. A. Cario
  • Legislative Advisor C. Doi

1.
CALL TO ORDER

 

Mayor Gondek called the meeting to order at 9:30 a.m.

ROLL CALL

Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek

Absent from Roll Call: Councillor Wyness

2.
OPENING REMARKS

 

Mayor Gondek provided opening remarks.

Councillor Dhaliwal provided a traditional land acknowledgement.

3.
QUESTION PERIOD

 

1. Councillor Sharp

Topic: Justification of closing car wash businesses during water restrictions.

2. Councillor Wong

Topic: Update on the security and cleanliness of Stephen Avenue leading up to the Calgary Stampede.

3. Councillor Dhaliwal

Topic: Clarification if the closure of car wash businesses during water restrictions is required or voluntary.

4.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Pootmans
    Seconded byCouncillor Mian

    That the Agenda for the 2024 June 25 Strategic Meeting of Council be confirmed.

    MOTION CARRIED

5.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

None

6.
CONFIDENTIAL ITEMS

 
  • Moved byCouncillor Sharp
    Seconded byCouncillor Dhaliwal

    That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Council now move into Closed Meeting, at 9:39 a.m. in the Council Boardroom and the Virnetta Anderson Hall, to discuss confidential matters with respect to the following Items:

    • 6.1.1 Financial Capacity Update (Verbal), C2024-0781
    • 6.1.2 Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, C2024-0618
    • 6.1.3 Municipal Fiscal Gap, C2024-0619

    And further, that Lisa Baril, External Facilitator, be authorized to attend the Closed Meeting with respect to Item 6.1.2.

    For: (14)Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Mayor Gondek left the Chair at 11:25 a.m. and Deputy Mayor Penner assumed the Chair.

    Mayor Gondek resumed the Chair at 11:50 a.m.

    Council recessed at 11:58 a.m. and reconvened in Closed Meeting at 1:16 p.m. with Deputy Mayor Penner in the Chair.

    Mayor Gondek resumed the Chair at 2:59 p.m.

    Council recessed at 3:15 p.m. and reconvened in Closed Meeting at 3:50 p.m. with Mayor Gondek in the Chair.

    Councillor Penner (Remote Member) joined the meeting at 4:58 p.m.

    Council reconvened in public meeting at 6:00 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Chabot, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Wong, Councillor Wyness, and Mayor Gondek

    Absent from Roll Call: Councillor Carra, Councillor Sharp, and Councillor Walcott


  • Moved byCouncillor Pootmans
    Seconded byCouncillor Spencer

    That Council rise and report.

    MOTION CARRIED
  • Moved byCouncillor Demong
    Seconded byCouncillor Wyness

    That pursuant to Section 6(1) of Procedure Bylaw 35M2017, Council suspend Section 78(1)(c) of the Procedure Bylaw to forego the dinner recess to complete the Agenda.

    MOTION CARRIED

6.1
ITEMS FROM OFFICERS, ADMINISTRATION  AND COMMITTEES

 

6.1.1
Financial Capacity Update (Verbal), C2024-0781

 

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report C2024-0781:

Clerks: K. Martin, M. A. Cario, and J. Booth. Chief Administrative Officer: D. Duckworth. Law: R. Andersen. Advice: S. Dalgleish, C. Male, C. Arthurs, K. Black, D. Hamilton, D. Morgan, M. Thompson, C. Berry, H. Domzal, L. Tochor, C. Stewart, R. Vanderputten, S. Brandt, M. Jankovic, C. Jacyk, H. Kathol, K. Cote, and B. Whelbourn.

  • Moved byCouncillor Mian
    Seconded byCouncillor Chabot

    That with respect to Confidential Verbal Report C2024-0781, the following be adopted:

    That Council:

    1. Receive the Confidential Presentation for the Corporate Record; and
    2. Direct that the Confidential Presentation and Closed Meeting discussions remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2028 December 31.
    For: (12)Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

6.1.2
Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, C2024-0618

This item has attachments. 
1.Attach 5 - Operating Budgets Changes 2025-2026 - C2024-0618.pdf
2.Attach 7 - 2024 Capital Budget Recast-C2024-0618.pdf
3.Attach 8 - 2024 Capital Budget Relinquishments - C2024-0618.pdf
4.Distrib-Revised Attach 7-C2024-0618.pdf

​The following documents were distributed with respect to Confidential Report C2024-0618:

  • Revised Attachment 7;
  • Confidential Distribution 1;
  • Confidential Distribution 2;
  • Confidential Distribution 3; and
  • Confidential Distribution 4.

People in attendance during the Closed Meeting discussions with respect to Confidential Report C2024-0618:

Clerks: K. Martin, M. A. Cario, and J. Booth. Chief Administrative Officer: D. Duckworth. Law: R. Andersen and L. Davies. Advice: S. Dalgleish, C. Male, C. Arthurs, K. Black, D. Hamilton, D. Morgan, M. Thompson, C. Berry, L. Tochor, H. Domzal, C. Stewart, R. Vanderputten, M. Sheldrake, J. Radke, S. Fleming, M. Jankovic, T. Doruch, C. Jacyk, K. Cote, H. Kathol, G. Skeates, B. Whelbourn, S. Mrozek, and D. Rodgers. External: L. Baril.

  • Mayor Gondek left the Chair at 6:02 p.m. and Deputy Mayor Penner assumed the Chair.

    Moved byMayor Gondek
    Seconded byCouncillor Pootmans

    That with respect to Confidential Report C2024-0618, the following amendment be adopted:

    That new Recommendations 4 and 5 be added as follows and renumber the remaining Recommendations accordingly:

    1. Concurrent to the independent incident review that will address the 16th Avenue feeder main break, direct Administration to:
      1. prepare the budget required by Water Services to:
        1. upgrade technology, monitoring and modelling systems for treated water security and safety, beginning in the 2025 and 2026 budget years;
        2. perform identified maintenance and undertake work on needed upgrades, beginning in the 2025 and 2026 budget years; and
        3. clarify whether the funding source for the above work will be utility rates, water utility dividend, or an alternate funding source;
    1. Leverage the findings of the independent incident review and ongoing review of infrastructure to build a comprehensive budget for the 4-year 2027 to 2030 budget cycle;
    For: (12)Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Mayor Gondek resumed the Chair at 6:05 p.m.


  • Moved byCouncillor Dhaliwal
    Seconded byCouncillor McLean

    That with respect to Confidential Report C2024-0618, the following amendment be adopted:

    That a new Recommendation 6 be added as follows and renumber the remaining Recommendations accordingly:

    1. Approve Confidential Recommendation contained in Confidential Distribution 2;
    For: (7)Councillor Chu, Councillor Demong, Councillor McLean, Councillor Wyness, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    Against: (5)Mayor Gondek, Councillor Spencer, Councillor Pootmans, Councillor Mian, and Councillor Penner
    MOTION CARRIED
  • Moved byCouncillor Wyness
    Seconded byCouncillor Wong

    That with respect to Confidential Report C2024-0618, the following amendment be adopted:

    That a new Recommendation 7 be added as follows and renumber the remaining Recommendations accordingly:

    1. Approve Confidential Recommendation contained in Confidential Distribution 3; and
    For: (11)Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    Against: (1)Councillor Pootmans
    MOTION CARRIED
  • Moved byCouncillor Mian
    Seconded byCouncillor Chabot

    That with respect to Confidential Report C2024-0618, the following be adopted, as amended:

    That Council:

    2. Approve Confidential Recommendation 2 contained in Confidential Report C2024-0618;

    3. Approve the capital re-cast in Revised Attachment 7 and capital relinquishments in Attachment 8;

    4. Concurrent to the independent incident review that will address the 16th Avenue feeder main break, direct Administration to:

      1. prepare the budget required by Water Services to:
        1. upgrade technology, monitoring and modelling systems for treated water security and safety, beginning in the 2025 and 2026 budget years;
        2. perform identified maintenance and undertake work on needed upgrades, beginning in the 2025 and 2026 budget years; and
        3. clarify whether the funding source for the above work will be utility rates, water utility dividend, or an alternate funding source;

    5. Leverage the findings of the independent incident review and ongoing review of infrastructure to build a comprehensive budget for the 4-year 2027 to 2030 budget cycle;

    7. Approve Confidential Recommendation contained in Confidential Distribution 3; and

    8. Direct that:

      1. the Closed Meeting Discussions, Confidential Report, Confidential Distributions, Confidential Recommendations 1 and 2, and Confidential Attachments 1, 2, 3, 4, 6, 9, 10, and 11 be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2026 December 31; and
      2. notwithstanding Recommendation 8a, that the Closed Meeting Discussions, Confidential Report, Confidential Distributions, Confidential Recommendations 1 and 2, and Confidential Attachments 1, 2, 3, 4, 6, 9, 10, and 11 be released to Corporate Planning and Performance, to be shared with Administration, only where required, to support next steps.
    For: (12)Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED
  • Moved byCouncillor Mian
    Seconded byCouncillor Chabot

    That with respect to Confidential Report C2024-0618, the following be adopted, as amended:

    That Council:

    1. Approve Confidential Recommendation contained in Confidential Distribution 2;
    For: (8)Councillor Chu, Councillor Demong, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    Against: (4)Mayor Gondek, Councillor Spencer, Councillor Mian, and Councillor Penner
    MOTION CARRIED
  • Moved byCouncillor Mian
    Seconded byCouncillor Chabot

    That with respect to Confidential Report C2024-0618, the following be adopted, as amended:

    That Council:

    1. Approve Confidential Recommendation 1 contained in Confidential Report C2024-0618;
  • Moved byCouncillor Wong
    Seconded byCouncillor Chabot

    That with respect to Confidential Report C2024-0618, the following be adopted:

    That Council postpone Confidential Recommendation 1 contained in Confidential Report C2024-0618, with guidance for Council discussion to be based on the outcomes of the 2024 June 25 facilitated session related to Item 6.1.2 Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, C2024-0618, to the 2024 July 16 Public Hearing Meeting of Council, to be dealt with at 9:30 a.m. on 2024 July 17.

    For: (12)Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

6.1.3
Municipal Fiscal Gap, C2024-0619

This item has attachments. 
1.RELEASED Municipal Fiscal Gap Update-C2024-0619.pdf
2.RELEASED Attach 1-Background and Previous Council Direction-C2024-0619.pdf
3.RELEASED Attach 2-Municipal Fiscal Gap Update-C2024-0619.pdf

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report C2024-0619:

Clerks: K. Martin, M. A. Cario, and J. Booth. Chief Administrative Officer: D. Duckworth. Law: L. Davies. Advice: S. Dalgleish, C. Male, C. Arthurs, K. Black, D. Hamilton, D. Morgan, M. Thompson, C. Berry, H. Domzal, C. Stewart, R. Vanderputten, L. Tochor, S. Kongnetiman, M. Jankovic, C. Jacyk, H. Kathol, K. Cote, and B. Whelbourn.

  • Moved byCouncillor Spencer
    Seconded byCouncillor Wong

    That with respect to Confidential Report C2024-0619, the following be adopted, after amendment:

    That Council:

    1. Receive this report for the Corporate Record;
    2. Direct that the Closed Meeting discussions, Confidential Report and Confidential Attachments, be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2026 December 31; and
    3. Notwithstanding Recommendation 2, direct Administration to publicly release the Confidential Report and Confidential Attachments immediately following the 2024 June 25 Strategic Meeting of Council.
    For: (12)Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

7.
BRIEFINGS

 

None

8.
ADJOURNMENT

 
  • Moved byCouncillor Wong
    Seconded byCouncillor Pootmans

    That this Council adjourn at 6:12 p.m.

    MOTION CARRIED

    CONFIRMED BY COUNCIL ON


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