MINUTES

GREEN LINE BOARD

-
ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Board Member D. Fairbairn, Chair
  • Board Member I. Bourne, Vice-Chair
  • Board Member J. Annesley
  • Board Member L. Beasley
  • Board Member B. Mahajan
  • Board Member P. McLeod
  • Board Member M. Nelson
  • Board Member D. Duckworth
ABSENT:
  • Board Member F. Cummings
ALSO PRESENT:
  • Chief Executive Officer D. Bhatti
  • Legislative Advisor C. Nelson
  • Legislative Advisor J. Palaschuk

1.
CALL TO ORDER

 

Chair Fairbairn called the Meeting to order at 1:02 p.m.

2.
OPENING REMARKS AND LAND ACKNOWLEDGEMENT

 

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

3.
CONFIRMATION OF AGENDA

 
  • Moved byBoard Member McLeod

    That the Agenda for the 2023 April 3 Regular Meeting of the Green Line Board be confirmed.

    MOTION CARRIED

3.1
DECLARATIONS - CONFLICTS OF INTEREST

 

No conflicts of interest were declared.

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Green Line Board 2023 January 27

This item has attachments. 
1.Unconfirmed Minutes-2023-01-27-Green Line Board.pdf
  • Moved byBoard Member Nelson

    That the Minutes of the 2022 January 27 Regular Meeting of the Green Line Board be confirmed.

    MOTION CARRIED

5.
SAFETY MINUTE

 

D. Bhatti provided a verbal update and was thanked by the Board.

6.
CORRESPONDENCE

 

None

7.
CONSENT AGENDA

 

8.
ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

 

8.1
Green Line Program February 2023 Progress Report, GLB2023-0378

This item has attachments. 
1.Public Green Line Program February 2023 Progress Report-GLB2023-0378.pdf
2.Distrib-Presentation-GLB2023-0378.pdf

A presentation entitled "Green Line LRT Program Update" was distributed with respect to Report GLB2023-0378.

  • Moved byBoard Member Annesley

    That with respect to Report GLB2023-0378, the following be adopted:

    That the Green Line Board receive the Green Line Program February 2023 Progress Report for the Corporate Record.

    MOTION CARRIED

8.2
COMMITTEE REPORTS

 

8.2.1
Planning Committee Report (Verbal) - GLB2023-0379

 

Board Member Beasley provided a verbal update and was thanked by the Board.

8.2.2
Budget and Risk Committee Report (Verbal) - GLB2023-0380

 

Board Member Bourne provided a verbal update and was thanked by the Board.

8.2.3
Governance and HR Committee Report (Verbal) - GLB2023-0381

 

Board Member Nelson provided a verbal update and was thanked by the Board.

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 
  • Moved byBoard Member Mahajan

    That pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, the Green Line Board now move into Closed Meeting, at 1:55 p.m., in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

    • 10.1.1    Procurement Update, GLB2023-0382
    • 10.1.2    Confidential Green Line Program February 2023 Progress Report, GLB2023-0383    
    • 10.1.3    Contracting Update, GLB2023-0384
    • 10.1.4    Green Line Program 2023 Operations Status Update, GLB2023-0385
    • 10.1.5    Committee Reports (Verbal), GLB2023-0386
    • 10.1.6    Governance Matters (Verbal), GLB2023-0387

    And further, that the Green Line Board authorize Jamie O'Brien, External Facilitator, to attend the Closed Meeting discussions with respect to Item 10.1.1, and authorize Marianne Smith, Blakes, to attend the Closed Meeting discussions with respect to Items 10.1.1, 10.1.2, 10.1.3, 10.1.4, 10.1.5, and 10.1.6.

    MOTION CARRIED

    The Board reconvened in public meeting at 3:40 p.m. with Chair Fairbairn in the Chair.


  • Moved byBoard Member Beasley

    That the Green Line Board rise and report.

    MOTION CARRIED

10.1
ITEMS FROM GREEN LINE PROGRAM TEAM AND COMMITTEES

 

10.1.1
Procurement Update, GLB2023-0382

 

People in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2023-0382:

Clerks: C. Nelson, A. de Grood, B. Robinson, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy. External: J. O'Brien and M. Smith.

A confidential document was distributed with respect to Confidential Report GLB2023-0382.

  • Moved byBoard Member Beasley

    That with respect to Confidential Report GLB2023-0382, the following be adopted, after amendment:

    That the Green Line Board:

    1. Approve amended Closed recommendations 1, 2, 3, and 4 contained in the confidential distribution; and 
    2. Direct that the Closed Meeting recommendations, report and attachments, presentation, discussion, and confidential distribution remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.2
Confidential Green Line Program February 2023 Progress Report, GLB2023-0383

 

People in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2023-0383:

Clerks: C. Nelson, A. de Grood, B. Robinson, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, L. Adamo, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy. External: M. Smith.

  • Moved byBoard Member Nelson

    That with respect to Confidential Report GLB2023-0383, the following be adopted:

    That the Green Line Board direct that the Closed Meeting recommendations, report and attachments, presentation, and discussion remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2038 April 3.

    MOTION CARRIED

10.1.3
Contracting Update, GLB2023-0384

 

People in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2023-0384:

Clerks: C. Nelson, A. de Grood, B. Robinson, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy. External: M. Smith.

  • Moved byBoard Member Mahajan

    That with respect to Confidential Report GLB2023-0384, the following be adopted:

    That the Green Line Board:

    1. Approve Closed recommendation 1; and
    2. Direct that the Closed recommendations, the presentation, and discussion remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2038 April 3.
    MOTION CARRIED

10.1.4
Green Line Program 2023 Operations Status Update, GLB2023-0385

 

People in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2023-0385:

Clerks: C. Nelson, A. de Grood, B. Robinson, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy. External: M. Smith.

  • Moved byBoard Member Annesley

    That with respect to Confidential Report GLB2023-0385, the following be adopted:

    That the Green Line Board:

    1. Approve Closed recommendation 1; and
    2. Direct that the Closed Meeting recommendations, presentation, and discussion remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), and 25 (Disclosure harmful to economic interests and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2038 April 3.
    MOTION CARRIED

10.1.5
Committee Reports (Verbal), GLB2023-0386

 

People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2023-0386:

Clerks: C. Nelson, A. de Grood, B. Robinson, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy. External: M. Smith.

  • Moved byBoard Member McLeod

    That with respect to Confidential Verbal Report GLB2023-0386, the following be adopted:

    That the Green Line Board direct that the Closed Meeting discussion remain confidential pursuant to Sections 23 (Local public body confidences) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.6
Governance Matters (Verbal), GLB2023-0387

 

People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2023-0387:

Clerk: J. Palaschuk.

A confidential document was distributed with respect to Confidential Verbal Report GLB2023-0387.

  • Moved byBoard Member Nelson

    That with respect to Confidential Verbal Report GLB2023-0387, the following be adopted:

    That the Green Line Board:

    1. Approve the verbal recommendations; and
    2. Direct that the Closed Meeting discussion and distribution remain confidential pursuant to Sections 23 (Local public body confidences) and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

10.2
URGENT BUSINESS

 

None

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 
  • Moved byBoard Member McLeod

    That this meeting adjourn at 3:46 p.m.

    MOTION CARRIED
    The next Regular Meeting of the Green Line Board is scheduled to be held on 2023 May 25 at 1:00 p.m.
    CONFIRMED BY THE BOARD ON

No Item Selected