MINUTES

EXECUTIVE COMMITTEE

Wednesday, December 14, 2022 at 9:30 A.m. - 11:30 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor E. Spencer, Vice-Chair
• Councillor P. Demong (Councillor-at-Large) (Remote Participation)
• Councillor S. Sharp (Infrastructure and Planning Committee Chair)
• Councillor K. Penner (Community Development Committee Chair)
• Councillor R. Pootmans (Audit Committee Chair)
• Councillor C. Walcott (Councillor-at-Large)
• Councillor G-C. Carra (Remote Participation)
• Councillor A. Chabot (Partial Remote Participation)
• Councillor S. Chu (Remote Participation)
• Councillor D. McLean

ALSO PRESENT:

• City Manager D. Duckworth
• City Solicitor and General Counsel J. Floen
• General Manager C. Arthurs
• General Manager K. Black
• General Manager S. Dalgleish
• Chief Financial Officer C. Male
• General Manager D. Morgan
• General Manager M. Thompson
• City Clerk K. Martin
• Legislative Advisor J. Palaschuk

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1.

CALL TO ORDER

Mayor Gondek called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Carra, Councillor Demong, Councillor Chabot, Councillor McLean, Councillor Penner, Councillor Pootmans, and Mayor Gondek.

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Walcott

  That the Agenda be amended by adding the following as an Item of Urgent Business:

  • 9.1, Notice of Motion – Developing a New Civic Partnership Program, EC2022-1378
  MOTION CARRIED
• Moved by Councillor Demong

  That the Agenda be amended by setting Item 8.2.3., Notice of Motion - Unattached Catalytic Converters, EC2922-1373, to be dealt with following the Consent Agenda.

  MOTION CARRIED
• Moved by Councillor Sharp

  That the Agenda be amended by setting Item 7.9 Integrity and Ethics Office Proposed Amendments to the Code of Conduct for Elected Officials Bylaw (26M2018), EC2022-1368 to be dealt with following Item 8.2.3.

  MOTION CARRIED
• Moved by Councillor Pootmans

  That the Agenda be amended by setting Item 7.4 Economic Development Update, EC2022-1211 to be dealt with as the first item following lunch recess.

  MOTION CARRIED
• Moved by Councillor Walcott

  That the Agenda for the 2022 December 14 Regular Meeting of the Executive Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2022 November 15

• Moved by Councillor Penner

  That the Minutes of the 2022 November 15 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

5.1.1

Deferral Request – Benefit Driven Procurement Report-back due Q4 2022, to return in Q2 2023, EC2022-1356

• Moved by Councillor Spencer

  That with respect to Report EC2022-1356, the following be approved:

  That the Executive Committee recommends that Council defers Administration’s Report-back on Benefit Driven Procurement due Q4 2022, to return in Q2 2023.

  MOTION CARRIED

  Committee then dealt with Item 8.2.3.

  
  

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Update on Métis Nation of Alberta Region 3 (MNAR3) Policy Implementation Guide (The Guide), EC2022-1274

This Item was dealt with following Item 7.9.

Mayor Gondek left the Chair at 10:11 a.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 10:12 a.m. 

• Moved by Councillor Spencer

  That with respect to Report EC2022-1274, the following be approved:

  That the Executive Committee recommend Council direct Administration to pause the work of the Métis Nation of Alberta Region 3 Policy Implementation Guide (The Guide) and seek to re-engage in this work no later than Q4 2023, or upon notice from the new Calgary Métis leadership.

  For: (11)

  Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

7.2

Indigenous Gathering Place 2022 Q4 Update, EC2022-1337

Michelle Fournie and John Fischer, Co-Chairs, Indigenous Gathering Place Society, addressed Committee with respect to Report EC2022-1337.

• Moved by Councillor Spencer

  That with respect to Report EC2022-1337, the following be approved:

  That Executive Committee recommend that Council receive this update report for the Corporate Record.

  For: (11)

  Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

7.3

City Manager’s Quarterly Report Q3-Q4 2022, EC2022-1229

Councillor Chu (Remote Member) left the meeting at 10:38 a.m.

The following documents were distributed with respect to Report EC2022-1229:

• A corrected Attachment 8; and
• A corrected Attachment 9.

• Moved by Councillor Pootmans

  That with respect to corrected Report EC2022-1229, the following be approved:

  That Executive Committee recommend that Council:

  1. Direct Administration close out the Community Representation Framework (Attachment 10); and
  2. Accept the withdrawal of the Council Innovation Fund application for Operation Social Enterprise – Urban Agriculture Pilot (Attachment 10).

  For: (10)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

  Committee then dealt with Item 7.5.

  
  

7.4

Economic Development Update, EC2022-1211

This Item was dealt with following Item 7.8.

• Moved by Councillor Sharp

  That with respect to Report EC2022-1211, the following be approved:

  That the Executive Committee recommend that Council direct Administration to:

  1. Assess and action opportunities that can be implemented using existing resources to ensure alignment with the goals of the community economic development strategy, Calgary in the New Economy, as stewarded by Calgary Economic Development, and that these efforts be coordinated through the Business & Local Economy team with support from the Business & Local Economy Network. This includes investigating the development of a process or processes by which The City can intake and assess opportunities meant to help businesses further advance or develop their product, service or technology;
  2. Identify potential resourcing requirements for areas where we can improve our alignment with Calgary in the New Economy; and
  3. Report back to Council through the Executive Committee no later than Q3 2023 on those areas where further improvement is taking place and where further resourcing is required.

  For: (8)

  Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

  Committee then dealt with Item 8.2.1.

  
  

7.5

Parks Foundation Investment Policy and Memorandum of Agreement, EC2022-1303

This Item was dealt with following Item 7.3.

Councillor Demong (Remote Member) left the meeting at 11:17 a.m.

Councillor Chabot (Remote Member) left the meeting at 11:22 a.m.

A revised presentation entitled "EC2022-1303 Parks Foundation Investment Policy and Memorandum of Agreement" was distributed with respect to Report EC2022-1303.

• Moved by Councillor Penner

  That with respect to Report EC2022-1303, the following be approved, after amendment:

  That the Executive Committee forward this report to the 2022 December 20 Combined Meeting of Council and recommend that Council:

  1. Approve the Parks Foundation Investment Policy;
  2. Approve the heads of agreement for the Parks Foundation Operating Endowment Memorandum of Agreement; and
  3. Direct that any closed meeting discussions and Attachment 3 remains confidential pursuant to Sections 16 (Disclosure harmful to negotiations) of the Freedom of Information and Protection of Privacy Act, to be released after 2023 January 1.

  For: (8)

  Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Penner

  MOTION CARRIED

7.6

Council Innovation Fund Virtual Reality Fire and Life Safety Education Pilot (Verbal), EC2022-1284

A revised presentation was distributed with respect to Verbal Report EC2022-1284.

Councillor Chabot (Remote Member) joined the meeting at 11:25 a.m.

Councillor Demong (Remote Member) joined the meeting at 11:33 a.m.

A revised presentation entitled "Council Innovation Fund report back on the Virtual Reality Fire and Life Safety Education Pilot (Verbal)" was distributed with respect to Report EC2022-1284.

• Moved by Councillor Penner

  That with respect to Verbal Report EC2022-1284, the following be approved, after amendment:

  That the Executive Committee recommend that Council direct Administration to report back to the Executive Committee on the outcomes of this project by Q2 2023.

  For: (10)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

7.7

Service Improvement in 2023-2026, EC2022-1304

Mayor Gondek left the Chair at 11:39 a.m. and Vice-Chair Spencer assumed the Chair.

Mayor Gondek resumed the Chair at 11:41 a.m.

• Moved by Councillor Demong

  That with respect to Report EC2022-1304, the following be approved:

  That the Executive Committee recommend that Council direct Administration to close out the Zero-Based Review program.

  For: (10)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

7.8

Bus Electrification Strategy, EC2022-1338

A revised presentation entitled "Bus Electrification Strategy Bus Electrification Project Update 2022 December 14" was distributed with respect to Report EC2022-1338.

By General Consent, Committee modified the lunch recess to begin following the presentation from Administration.

Committee recessed at 12:04 p.m. and reconvened at 1:04 p.m. with Mayor Gondek in the Chair.

ROLL CALL

Councillor McLean, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Chabot, and Mayor Gondek,

Absent from Roll Call: Councillor Demong.

• Moved by Councillor Chabot

  That with respect to Report EC2022-1338, the following be approved, after amendment:

  That the Executive Committee forward this report to the 2022 December 20 Combined Meeting of Council and recommends that Council:

  1. Approve the Bus Electrification Project as represented in the Calgary Transit Fleet Transition Plan, specifically the Bus Electrification Strategy (Attachment 4),
  2. Direct Administration to negotiate and execute any definitive agreements required to implement the Project as represented in the strategy, and with terms acceptable to the General Manager Operational Services and Chief Financial Officer,
  3. Approve the purpose, terms and conditions, and restrictions for the Canada Infrastructure Bank Zero Emission Bus Lifecycle Reserve as outlined in the Reserve Template - Request to Create a New Reserve (Attachment 6)
  4. Upon execution by the Government of Canada of a contribution agreement for the Zero Emission Transit Fund with terms acceptable to the General Manager Operational Services and Chief Financial Officer, direct Administration to appropriate $80 million in previously approved capital funding as part of the 2023-2026 Service Plans and Budgets and $20 million from the Centralized Climate Fund to support the Bus Electrification Strategy, and
  5. Direct that Attachment 5 of Report EC2022-1338 remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2023 December 15.

  For: (7)	Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Penner, and Councillor Chabot
  Against: (1)	Councillor McLean

  MOTION CARRIED

  Committee then dealt with Item 7.4.

  
  

7.9

Integrity and Ethics Office Proposed Amendments to the Code of Conduct for Elected Officials Bylaw (26M2018), EC2022-1368

This Item was dealt with following Item 8.2.3.

Councillor Chu (Remote Member) joined the meeting at 9:55 a.m.

​A presentation entitled "Proposed Amendments to the Code of Conduct for Elected Officials Bylaw (26M2018)" was distributed with respect to Report EC2022-1368.

• Moved by Councillor Penner

  That with respect to Report EC2022-1368, the following be approved:

  That Committee postpone this report to the 2023 January 31 Regular Meeting of the Executive Committee.

  For: (11)

  Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

  Committee then dealt with Item 7.1.

  
  

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Establishment of a Remuneration and Expense Policy for Council - Established Boards, Commissions, and Committees, EC2022-1371

This Item was dealt with following Item 7.4.

• Moved by Councillor Penner

  That with respect to Notice of Motion EC2022-1371, the following be approved:

  That Notice of Motion EC2022-1371 be forwarded to the 2023 January 24 Regular Meeting of Council for consideration.

  For: (7)	Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, and Councillor Penner
  Against: (1)	Councillor Chabot

  MOTION CARRIED

8.2.2

Notice of Motion - Reducing Election Sign Complaints by Improving the Temporary Sign Bylaw, EC2022-1372

• Moved by Councillor Penner

  That with respect to Notice of Motion EC2022-1372, the following be approved:

  That Notice of Motion EC2022-1372 be forwarded to the 2022 December 20 Combined Meeting of Council for consideration.

  For: (6)	Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, and Councillor Penner
  Against: (2)	Councillor McLean, and Councillor Chabot

  MOTION CARRIED

  Committee then dealt with Item 9.1.

  
  

8.2.3

Notice of Motion - Unattached Catalytic Converters, EC2022-1373

This Item was dealt with following Item 5.1.1.

A clerical correction was noted on page 2 of Notice of Motion EC2022-1373, in the first NOW THEREFORE BE IT RESOLVED, by deleting the word "and" following the words "regulations as appropriate, to regulate" and by substituting with the word "any".

• Moved by Councillor Demong

  That with respect to corrected Notice of Motion EC2022-1373, the following be approved:

  That Notice of Motion EC2022-1373 be forwarded to the 2023 January 24 Regular Meeting of Council for consideration.

  For: (10)

  Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

  Committee then dealt with Item 7.9.

  
  

9.

URGENT BUSINESS

9.1

Notice of Motion - Developing a New Civic Partnership Program - EC2022-1378

This Item was dealt with following Item 8.2.2.

• Moved by Councillor Walcott

  That with respect to Notice of Motion EC2022-1378, the following be approved:

  That Notice of Motion EC2022-1378 be forwarded to the 2022 December 20 Combined Meeting of Council for consideration.

  For: (8)

  Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, and Councillor Chabot

  MOTION CARRIED

  Committee then dealt with Item 12.

  
  

10.

CONFIDENTIAL ITEMS

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

11.1

Public Hearing Improvements Update, EC2022-1228

11.2

Financial Task Force Implementation Update, EC2022-1241

11.3

Council Innovation Fund Report Back - Complete Complaints Foundation's Calgary Police Complaints App, EC2022-1268

12.

ADJOURNMENT

• Moved by Councillor Sharp

  That this meeting adjourn at 1:36 p.m.

  MOTION CARRIED

  The following items have been forwarded on to the 2022 December 20 Combined Meeting of Council:

  CONSENT

  • Bus Electrification Strategy, EC2022-1338
  • Parks Foundation Investment Policy and Memorandum of Agreement, EC2022-1303

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  COMMITTEE REPORTS

  • Notice of Motion – Developing a New Civic Partnership Program, EC2022-1378
  • Notice of Motion - Reducing Election Sign Complaints by Improving the Temporary Sign Bylaw, EC2022-1372

  The following items have been forwarded on to the 2023 January 24 Regular Meeting of Council:

  CONSENT

  • Deferral Request – Benefit Driven Procurement Report-back due Q4 2022, to return in Q2 2023, EC2022-1356
  • Update on Métis Nation of Alberta Region 3 (MNAR3) Policy Implementation Guide (The Guide), EC2022-1274
  • Indigenous Gathering Place 2022 Q4 Update, EC2022-1337
  • City Manager’s Quarterly Report Q3-Q4 2022, EC2022-1229
  • Economic Development Update, EC2022-1211
  • Council Innovation Fund Virtual Reality Fire and Life Safety Education Pilot (Verbal), EC2022-1284
  • Service Improvement in 2023-2026, EC2022-1304

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  COMMITTEE REPORTS

  • Notice of Motion - Establishment of a Remuneration and Expense Policy for Council - Established Boards, Commissions, and Committees, EC2022-1371
  • Notice of Motion - Unattached Catalytic Converters, EC2022-1373

  The following item has been forwarded on to the 2023 January 31 Regular Meeting of the Executive Committee:

  POSTPONED REPORTS

  • Integrity and Ethics Office Proposed Amendments to the Code of Conduct for Elected Officials Bylaw (26M2018), EC2022-1368

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2023 January 31 at 9:30 a.m.

  CONFIRMED BY COMMITTEE ON