MINUTES

STRATEGIC MEETING OF COUNCIL

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor N. Nenshi
  • Councillor G-C. Carra
  • Councillor G. Chahal
  • Councillor S. Chu
  • Councillor D. Colley-Urquhart
  • Councillor J. Davison
  • Councillor P. Demong
  • Councillor J. Farkas
  • Councillor D. Farrell
  • Councillor J. Gondek
  • Councillor R. Jones
  • Councillor S. Keating
  • Councillor J. Magliocca
  • Councillor W. Sutherland
  • Councillor E. Woolley
ALSO PRESENT:
  • City Manager J. Fielding
  • Deputy City Manager B. Stevens
  • City Solicitor and General Counsel G. Cole
  • Acting General Manager K. Black
  • General Manager S. Dalgleish
  • General Manager D. Duckworth
  • Acting Chief Financial Officer C. Male
  • General Manager M. Thompson
  • City Clerk L. Kennedy
  • Legislative Assistant D. Williams
  • Legislative Assistant L. Gibb

1.
CALL TO ORDER

Mayor Nenshi called today's Meeting to order at 9:34 a.m.

2.
OPENING REMARKS

Mayor Nenshi provided opening remarks and called for a moment of quiet contemplation to acknowledge 2019, January 27, International Holocaust Rememberance Day.

3.
QUESTION PERIOD

1.   Councillor Farkas

Topic: Financial Compensation for Property Value Loss due to the Provincial Ring Road Construction.

2.    Councillor Chu

Topic: Mayor Nenshi to Write a Letter to the City of Victoria with Calgary's Response to the Oil and Gas Sector.

3.     Councillor Demong

Topic:  Speed Reductions in Construction Zones.

4.
CONFIRMATION OF AGENDA

  • MOTION
    Moved byCouncillor Davison
    Seconded byCouncillor Sutherland

    That the Agenda for today's Meeting be amended, by adding the following items as Urgent Business:

    • 9.2.2.2 Additional Information related to AI2018-08;
    • 11.1 Rivers District Economic Impact Analysis (Verbal), ECA2019-0109, and
    • 11.2 Event Centre Resources and Workplan (Verbal), ECA2019-0107 and be heard concurrently with item 9.2.2.

     

    MOTION CARRIED
  • MOTION
    Moved byCouncillor Magliocca
    Seconded byCouncillor Jones

    That the Agenda for the 2019 January 28 Regular Meeting of the Strategic Planning Meeting be adopted, as amended.

    MOTION CARRIED

5.
CONFIRMATION OF MINUTES

5.1
Minutes of the Combined Meeting of Council, 2019 January 14 and 15
This item has attachments.

1.Post-Meeting Minutes - Combined Meeting of Council_Jan14_2019 - English.pdf

A clerical correction was noted in the Minutes on page 31, item 8.1.38, in the last name under 13., by deleting the letter "r" following the letters "Po", so the name reads "Poschmann".

  • MOTION
    Moved byCouncillor Demong
    Seconded byCouncillor Farkas

    That the Minutes of the Combined Meeting of Council dated January 14 and 15, be confirmed, as corrected.

    MOTION CARRIED

6.
PRESENTATION(S) AND RECOGNITION(S)

None

7.
CONSENT AGENDA

That Item 7.2 Green Line Financing and Funding Update, PFC2019-0040, be pulled from the Consent Agenda to be dealt with as the last item at today's Meeting, by general consent.

  • MOTION
    Moved byCouncillor Colley-Urquhart
    Seconded byCouncillor Carra

    That the Committee Recommendation contained in the following Report be adopted by omnibus motion:

7.1
Regional Recreation Study - Phase Two Grant Application, IGA2018-1398
This item has attachments.

1.Regional Recreation Study - Phase Two Grant Application - IGA2018-1398.pdf
2.ACP Grant Application.pdf
  • MOTION
    MOTION CARRIED

7.2
Green Line Financing and Funding Update, PFC2019-0040
This item has attachments.

1.Green Line Funding and Financing Update PFC2019-0040 Confidential final.pdf
2.Attachment 2 - 2019 Milestone Schedule.pdf
  • MOTION
    Moved byCouncillor Carra
    Seconded byCouncillor Chu

    That with respect to Report PFC2019-0040, the following be adopted:

    That Council:

    1.  To optimize the Green Line cash flow commitments over the term of the project, reconsider, in part, its decision as contained in the minutes of the Regular Meeting of 2017 November 27 with respect to Recommendation 1 of Report C2017-1123 as follows:

    by deleting the words “the financing” after “fund” and before “costs” to result in the following motion:

    “Direct that the 2017 tax room ($23.7 million) be retained in 2018 and future years and used to fund costs for Green Line for 27 years until 2044.”; and

    2.  Direct that Attachment 1 and the Closed Meeting discussions remain confidential upon review by 2026 December 31 pursuant to Sections 23, 24, 25 and 27 of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

8.
POSTPONED REPORTS

None

9.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

9.1
OFFICER OF COUNCIL REPORTS

None

9.2
ADMINISTRATION REPORTS

  • MOTION
    Moved byCouncillor Davison
    Seconded byCouncillor Magliocca

    That, pursuant to Sections 24 and 25 of the Freedom of Information and Protection of Privacy Act, that Council, move into Closed Meeting at 10:02 a.m., in the Calgary Power Reception Hall, to consider confidential matters with respect the following items:

    • 9.2.1 Strategic Council Meeting – Annual Planning Session Background Information, C2019-0124; and
    • 9.2.2 Consideration of Unfunded Long Term Projects, C2019-0135.

     

    Against:  Councillor Farkas

    MOTION CARRIED

    Council recessed, in Closed Meeting, at 12:04 p.m. and reconvened at 1:19 p.m. with Mayor Nenshi in the Chair.

    Council recessed, in Closed Meeting, at 3:25 p.m. and reconvened at 3:50 p.m., in the Council Boardroom, with Acting Mayor Farrell in the Chair.
     
    Mayor Nenshi resumed the Chair, in Closed Meeting at 3:55 p.m. and Councillor Farrell returned to her seat.


  • Council moved into Public Meeting at 6:04 p.m., with Mayor Nenshi in the Chair.

    MOTION
    Moved byCouncillor Jones
    Seconded byCouncillor Carra

    That Council rise without reporting.

    MOTION CARRIED

  • Pursuant to Section 6(1) of Procedure Bylaw 35M2017, as amended, Section 78(1)(c), be suspended by general consent, to allow Council to complete the remainder of today's Agenda, without recess.

    MOTION
    Moved byCouncillor Carra
    Seconded byCouncillor Jones

    That, pursuant to Sections 16, 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act, that Council, move into Closed Meeting, at 6:05 p.m. in the Council Boardroom, to consider confidential matters with respect the following items:

    • 9.2.1 Strategic Council Meeting – Annual Planning Session Background Information, C2019-0124; and
    • 9.2.2 Consideration of Unfunded Long Term Projects, C2019-0135.

    Against:  Councillor Farkas

     

     

    MOTION CARRIED

  • Council moved into Public Meeting at 7:40 p.m. with Mayor Nenshi in the Chair.

    MOTION
    Moved byCouncillor Jones
    Seconded byCouncillor Colley-Urquhart

    That Council rise and report.

    MOTION CARRIED

9.2.1
Strategic Council Meeting – Annual Planning Session Background Information, C2019-0124
This item has attachments.

1.Strategic Council Meeting - Annual Planning Session Background Information - C2019-0124.pdf
2.C2019-0124 ATT 1.pdf
3.C2019-0124 ATT 2.pdf

  • Administration in attendance during the Closed Meeting discussions with
    respect to Report C2019-0124:

    Clerks: L. Kennedy, D. Williams. External Advice: J. Zieglgansberger Legal: G. Cole. Observer: J. Fielding, B. Stevens, C. Male, S. Dalgleish, M. Thompson, K. Black, D. Duckworth, C. Stewart, F. Cioffi, K. Cote.

    MOTION
    Moved byCouncillor Gondek
    Seconded byCouncillor Colley-Urquhart

    That with respect to Report C2019-0124, the following Recommendation be adopted:

    That Council:

    1.  Direct Administration to compile the notes from the facilitated session and return to the 2019 February 11 Strategic Council Meeting with a “What we heard” document.

    MOTION CARRIED
  • MOTION
    Moved byCouncillor Gondek
    Seconded byCouncillor Colley-Urquhart

    That with respect to Report C2019-0124, that the following Recommendation be adopted:

    That Council:

    2.  Direct that the Closed Meeting discussions remain confidential pursuant to Section 24 of the Freedom of Information of the Protection of Privacy Act.

    Against: Councillor Farkas

    MOTION CARRIED

9.2.2
Consideration of Unfunded Long Term Projects, C2019-0135
This item has attachments.

1.Consideration of Unfunded Long Term Projects - C2019-0135.pdf
2.C2019-0135 Attachment 1.pdf
3.Distribution-Package of Letters 1-C2019-0135.pdf
4.Distribution- Package of Letters 2-C2019-0135.pdf
5.Distribution-Document-C2019-0135.pdf

Distributions with respect to Report C2019-0135:

  • a package containing 96 letters from local City of Calgary Businesses;
  • a package containing 36 letters from Citizens of Calgary;
  • a document entitled "McMahon District Development";
  • two confidential PowerPoint presentations, entitled "Consideration of Unfunded Long Term Projects, dated 2018 January 28; and
  • a confidential document, "Consideration of Unfunded Long Term Projects".

  • Administration in attendance during the Closed Meeting discussions with
    respect to Report C2019-0135:

    Clerks: L. Kennedy, D. Williams. Advice: B. Stevens, C. Male, J. Fielding  External Advice: M. Brown Legal: G. Cole. Observer: S. Dalgleish, M. Thompson, K. Black, D. Duckworth, M. Perpeluk, T. Nguyen, C. Berry.

    MOTION
    Moved byCouncillor Davison
    Seconded byCouncillor Sutherland

    That with respect to Report C2019-0135, the following Recommendation be adopted, as follows:


    That Council:

    1. Direct Administration to return with an update to Council no later than April 2019 with further refined options to optimize funding, financing and schedules for all four Unfunded Long Term Projects, considering the following conditions but not limited to:

    • Maximize uncommitted cash reserves available for project funding and financing
    • Minimize of financing costs
    • Prioritize the use of restricted funding sources where possible
    • Maximizing partner funding contributions
    • Maximizing the number of projects that can be completed
    • Minimizing the overall credit rating impact
    • Refine project scope to reduce project costs where possible
    • Sequencing the projects to reduce overall costs
    • Maximizing value from our asset portfolio.

     

    MOTION CARRIED
  • MOTION
    Moved byCouncillor Davison
    Seconded byCouncillor Sutherland

    That with respect to Report C2019-0135, the following Recommendations be adopted:

    2. Direct that the presentation, and distributions remain confidential pursuant to Sections 24 and 25 of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2020 December 31; and

    3.  Direct that Attachment 2 of Report C2019-0135 remain confidential pursuant to Sections 16, 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act, until all funding matters have been resolved, to be reviewed by 2020 December 31.

    Against:  Councillor Farkas

    MOTION CARRIED
  • MOTION
    Moved byCouncillor Chahal
    Seconded byCouncillor Colley-Urquhart

    That with respect to Report C2019-0135, the following Motion Arising be adopted:

    1.That Council appoint Councillor Chahal as Chair, and nominate up to two (2) Councillors to serve as members of the Foothills Athletic Park Redevelopment Assessment Committee (FAPRAC) to be appointed at the 2019 February 04 Combined Meeting of Council;


    2.  That the initial membership of the FAPRAC shall also include:
          a. City Manager OR DESIGNATE, City of Calgary and
          b. Director of Recreation, City of Calgary
     
    3.   That the initial membership of the FAPRAC include the following Committee Advisors to serve as a sub-panel
          a. Board Chair (or designated alternative), McMahon Stadium Society;
          b.Board Chair (or designative alternative), University of Calgary; and 
          c.Board Chair (or designative alternative), Sport Calgary.
     
    4. That FAPRAC develop Terms of Reference  (the "Terms"), which shall include but are not limited to pursuing new and various options for a funding framework and development partnerships.
     
    5.That FAPRAC report back to City Council no later than April 30, 2019 for review and final approval of the FAPRAC Terms of Reference prior to commencing their exploratory work.

    Against:  Councillor Demong

    MOTION CARRIED
  • MOTION
    Moved byCouncillor Farrell
    Seconded byCouncillor Gondek

    That with respect to Report C2019-0135, the following Motion Arising be adopted:

    1.That Council appoint Councillor Farrell as Chair and nominate up to two (2) Councillors to serve as members of the Arts Commons Assessment Committee (ACAC) to be appointed by the 2019 February 04 Combined Meeting of Council.

    2. That the initial membership of the ACAC shall also include:
       a. City Manager OR DESIGNATE, City of Calgary;
       b. Director of Recreation, City of Calgary; and
       c. Other non-voting representatives as decided by the Committee.
     
    3. That the ACAC develop Terms of Reference (the "Terms"), that shall include but are not limited to pursuing new and various options for a funding framework and development partnerships.
     
    4. That the ACAC report back to City Council no later than April 30, 2019 for review and final approval of the ACAC Terms of Reference prior to commencing their exploratory work.

     

    Against: Councillor Chu and Councillor Demong

    MOTION CARRIED
9.2.2.1
Administration's response to Councillor Colley-Urquhart and Councillor Chahal's Administrative Inquiry submitted at the 2018 July 30 Combined Meeting of Council, AI2018-08
This item has attachments.
1.1_Coverpage 9.2.2.1.pdf
2.2_AI2018-08 - Response to Adminstrative Inquiry.pdf
3.3_Attachment 1 - AI2018-08 “Event-Ready Infrastructure” Review.pdf
4.4_Attachment 2 - AI2018-08 Budget Deliberations Related to “Event-Ready Infrastructure”.pdf
5.5_Attachment 3 - AI2018-08 Event Strategy.pdf
9.2.2.2
Additional Information related to AI2018-08
This item has attachments.
1.1_Coverpage 9.2.2.2.pdf
2.2_AI2019-03 Event-Ready Infrastructure Review.pdf
3.3_One Calgary Capital Budget Deliberations.pdf
4.4_Event Strategy.pdf
5.Distrib-Document-Admin Inquiry.pdf

The final decision for this item is contained under item 11.1, Rivers District Economic Impact Analysis (Verbal), ECA2019-0109

9.3
COMMITTEE REPORTS

None

10.
ITEMS DIRECTLY TO COUNCIL

11.
URGENT BUSINESS

NEW MATERIAL

11.1
Rivers District Economic Impact Analysis (Verbal), ECA2019-0109
This item has attachments.

1.Referred ECA2019-0109 Ec Impact.pdf
2.Attach 1 River District EIA Presentation.pdf
3.Attach 2 Rivers District Final Report Jan 25.pdf
  • MOTION
    Moved byCouncillor Davison
    Seconded byCouncillor Sutherland

    That with respect to Reports ECA2019-0109,  ECA2019-0107 and AI2018-08, the following be adopted:

    That Council:

    1. Receive Reports ECA2019-0109 and AI2018-08 for information; and

    2. Adopt the Event Centre Resources and Workplan contained in Report ECA2019-0107.

    MOTION CARRIED
NEW MATERIAL

11.2
Event Centre Resources and Workplan (Verbal), ECA2019-0107
This item has attachments.

1.Referred ECA2019-0107 Workplan.pdf
2.Attach 1 Workplan Distribution.pdf

The final decision for this item is contained under item 11.1, Rivers District Economic Impact Analysis (Verbal), ECA2019-0109.

12.
CONFIDENTIAL ITEMS

13.
ADMINISTRATIVE INQUIRIES

13. 1  None

14.
ADJOURNMENT

  • MOTION
    Moved byCouncillor Jones
    Seconded byCouncillor Colley-Urquhart

    That this Council adjourn at 8:05 p.m.

    ROLL CALL VOTE

    For: (14)Councillor Carra, Councillor Chahal, Councillor Chu, Councillor Colley-Urquhart, Councillor Davison, Councillor Demong, Councillor Farkas, Councillor Farrell, Councillor Gondek, Councillor Jones, Councillor Magliocca, Councillor Sutherland, Councillor Woolley, and Mayor Nenshi
    MOTION CARRIED
No Item Selected