MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:	Tuesday, September 04, 2018 at 8:30 A.m. - 9:30 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu, Vice-Chair
• Councillor D. Colley-Urquhart (CPS Chair)
• Councillor R. Jones (PUD Alternate)
• Councillor S. Keating (T&T Chair)
• Councillor W. Sutherland (UCS Chair)
• Councillor E. Woolley (Audit Chair)
• *Councillor G-C. Carra
• *Councillor G. Chahal
• *Councillor P. Demong
• *Councillor J. Farkas
• *Councillor D. Farrell
• *Councillor J. Gondek

ALSO PRESENT:

• City Manager J. Fielding
• Deputy City Manager B. Stevens
• General Manager S. Dalgleish
• City Treasurer C. Male
• Acting City Clerk B. Hilford
• Legislative Assistant M. A. Cario
• Legislative Assistant J. Palaschuk

---

1.

CALL TO ORDER

Councillor Chu called the Meeting to order at 8:34 a.m.

2.

OPENING REMARKS

Councillor Chu provided opening remarks.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Colley-Urquhart

  That the Agenda for the 2018 September 04 Regular Meeting of the Priorities and Finance Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2018 July 17

• Moved by Councillor Sutherland

  That the Minutes of the Regular Meeting of the Priorities and Finance Committee held on 2018 July 17, be confirmed.

  MOTION CARRIED

5.

POSTPONED REPORTS

None

6.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1

Final Accountability Report for Action Plan, PFC2018-0988

• Moved by Councillor Woolley

  That Committee revise the lunch recess to start at 11:00 a.m. to reconvene at the Call of the Chair.

  MOTION CARRIED

   

  Mayor Nenshi assumed the Chair at 8:38 a.m. and Councillor Chu returned to his regular seat in Committee.

  
  
• Moved by Councillor Chu

  That the Priorities and Finance Committee recommends that Council:

  1. Receive this report for information; and
  2. Approve a one-time exemption to the Multi-Year Business Planning and Budgeting Policy (CFO004) to receive this mid-year report as the final accountability report for Action Plan.
  MOTION CARRIED

6.2

2018 Mid-Year Capital and Operating Budget Revisions Report, PFC2018-0964

• Moved by Councillor Chu

  That the Priorities and Finance Committee recommends that Council: 

  1. Approve capital budget revisions, as identified in Attachment 1; and
  2. Receive for information:
  1. Attachment 2 – Capital Budget Revisions – Previously approved;
  2. Attachment 3 – Capital Budget Revision Summary;
  3. Attachment 4 - 2018 Operating Net Budget Changes; and
  4. Attachment 5 - Council Decisions/Referrals Having Actual or Potential Future Year Operating Budget Impacts;

   

  MOTION CARRIED

6.3

One Calgary 2019-2022. Corporate Introduction to Service Plan Previews, PFC2018-0974

A Revised Attachment 1 to Report PFC2018-0794 entitled "Item 6.3 One Calgary 2019-2022 - Corporate Introduction to Service Plan Previews", dated 2018 September 04, was distributed.

 

Mayor Nenshi provided introductory comments.
City Manager Fielding, City Treasurer Male, General Manager Dalgleish, and Deputy City Manager Stevens provided comments.

 

Committee recessed at 11:02 a.m. and reconvened at 2:55 p.m. with Mayor Nenshi in the Chair.

• Moved by Councillor Chu

  That the Priorities and Finance Committee receive this report for information.

  MOTION CARRIED

6.4

One Calgary 2019-2022. A Well-Run City – Service Plan Previews, PFC2018-1023

Public Speakers:

1.  Jean Blackstock

2.  Vincent Morales

3.  Aida Nciri

4.  Alex Mann

5.  Joan Riches

City Clerk Kennedy and Manager of Tax, Receivables and Account Payables Perkins provided an overview of the One Calgary - A Well-Run City Citizen Priority and presentations of the following Service Plans:

1. Appeals & Tribunals
2. Citizen Engagement & Insights
3. Citizen Information & Services
4. City Auditor’s Office
5. Corporate Governance
6. Council & Committee Support
7. Executive Leadership
8. Mayor & Council
9. Municipal Elections
10. Property Assessment
11. Records Management, Access & Privacy
12. Taxation

 

Distributions made with respect to Report PFC2018-1023:

• a document entitled "Service Plan Appeals and Tribunals";
• a PowerPoint presentation entitled "Calgary Climate Hub Presentation to the Priorities and Finance Committee";
• a document entitled "Priorities and Finance Committee Meeting public presentation, Dr. Andrea Hull", dated 2018 September 04;
• a document entitled "Submission to the City of Calgary Standing Policy Committee on Finance", dated 2018 September 04;
• a PowerPoint presentation entitled "One Calgary - A Well-Run City", dated 2018 September 04; and
• a PowerPoint presentation entitled "Facilitated Discussion Facilitator: Kate Graham".

Committee recessed at 3:28 p.m. and reconvened at 4:03 p.m. with Councillor Chu in the Chair.

Mayor Nenshi assumed the Chair at 4:08 p.m. and Councillor Chu returned to his regular seat in Committee.

• Moved by Councillor Gondek

  Pursuant to Section 6(1) of Procedure Bylaw 35M2017, Committee suspend Section 24(b) in order to allow the facilitated session to be led by Kris Kelly-Frere.

  MOTION CARRIED
• Moved by Councillor Woolley

  That Committee postpone Item 6.4, Report PFC2018-1023 to the 2018 September 17 Regular Meeting of the Priorities and Finance Committee.

  MOTION CARRIED

6.5

Established Area Growth and Change Strategy – Scoping Report, PFC2018-0891

• Moved by Councillor Woolley

  That Committee forward Item 6.5, Report PFC2018-0891 to the 2018 September 24 Combined Meeting of Council without Committee recommendation.

  Against:  Councillor Farkas

  MOTION CARRIED

7.

ITEMS DIRECTLY TO COMMITTEE

7.1

REFERRED REPORTS

None

7.2

NOTICE(S) OF MOTION

None

8.

URGENT BUSINESS

None

9.

CONFIDENTIAL ITEMS

9.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

None

9.2

URGENT BUSINESS

None

10.

ADJOURNMENT

• Moved by Councillor Chu

  That this meeting adjourn at 6:39 p.m.

  MOTION CARRIED

  THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2018 SEPTEMBER 10 COMBINED MEETING OF COUNCIL:

  6.1. Final Accountability Report for Action Plan, PFC2018-0988

  6.2. 2018 Mid-Year Capital and Operating Budget Revisions Report, PFC2018-0964

   

  THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2018 SEPTEMBER 24 COMBINED MEETING OF COUNCIL:

  6.5. Established Area Growth and Change Strategy – Scoping Report, PFC2018-0891

   

  The next Regular Meeting of the Priorities and Finance Committee has been scheduled for 2018 September 17 at 8:30 a.m.