MINUTES

EXECUTIVE COMMITTEE

Tuesday, January 23, 2024 at 9:30 A.m. - 11:55 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor J. Gondek, Chair
• Councillor K. Penner, Vice-Chair
• Councillor G-C. Carra (Councillor-at-Large)
• Councillor J. Mian (Councillor-at-Large) (Remote Participation)
• Councillor S. Sharp (Infrastructure and Planning Committee Chair)
• Councillor E. Spencer (Audit Committee Chair)
• Councillor C. Walcott (Community Development Committee Chair)
• Councillor A. Chabot
• Councillor S. Chu (Remote Participation)
• Councillor R. Dhaliwal (Remote Participation)
• Councillor D. McLean
• Councillor R. Pootmans
• Councillor T. Wong
• Councillor J. Wyness (Partial Remote Participation)

ALSO PRESENT:

• Chief Administrative Officer D. Duckworth
• City Solicitor and General Counsel J. Floen
• Chief Operating Officer S. Dalgleish
• Chief Financial Officer C. Male
• A/General Manager D. Hamilton
• General Manager C. Arthurs
• A/General Manager I. Bushell
• General Manager D. Morgan
• General Manager M. Thompson
• City Clerk K. Martin
• Legislative Advisor C. Doi

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1.

CALL TO ORDER

Mayor Gondek called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, and Mayor Gondek

2.

OPENING REMARKS

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

Mayor Gondek recognized January 24 as UN International Day of Education.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Sharp

  That the Agenda for the 2024 January 23 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Executive Committee, 2023 December 6

• Moved by Councillor Penner

  That the Minutes of the 2023 December 6 Regular Meeting of the Executive Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

DEFERRALS AND PROCEDURAL REQUESTS

None

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

ENMAX 2024 Borrowing Request, EC2024-0016

Councillor Wyness (Remote Member) joined the meeting at 9:37 a.m.

• Moved by Councillor Chabot

  That with respect to Report EC2024-0016, the following be approved:

  That the Executive Committee:

  1. Forward this report to the 2024 January 30 Regular Meeting of Council.

  That the Executive Committee recommend that Council:

  1. Give first reading to proposed Bylaws 1B2024, 2B2024, 3B2024, and 4B2024, authorizing The City to borrow a maximum of $254.923 million for financing ENMAX’s 2024 capital spending, as further defined by the proposed Bylaws attached to this report and summarized as:
     1. 1B2024 – 5 Years - $34.637 million – Acquisition of Technology and Support Services;
     2. 2B2024 – 10 Years - $6.783 million – Acquisition of Fleet Equipment and Capital Tools;
     3. 3B2024 – 20 Years - $6.173 million – Non-Residential Development;
     4. 4B2024 – 25 Years - $207.33 million – Electric System and Building Improvements;
  2. Give first reading to proposed Bylaw 7M2024 – Authorizing Municipal Loans to ENMAX in the maximum sum of $254.923 million to fund ENMAX’s 2024 capital spending in connection with its regulated operations;
  3. Withhold second and third reading of all proposed Bylaws until the advertising requirements have been met; and
  4. Should the proposed Bylaws be fully approved by Council, direct Administration to amend any existing agreements between The City and ENMAX, as applicable, and in accordance with the Credit Documentation – Loans and Loan Guarantees Policy and Procedures.

  For: (14)

  Councillor Carra, Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee then dealt with Item 10.

  
  

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

2024 Residential Tax Rebate, EC2024-0132

This Item was dealt with following Item 10.1.1.

Councillor Spencer introduced a group of Grade 6 students from Chaparral School (Ward 14), along with their teacher, Katie Keil.

• Moved by Councillor Wong

  That with respect to Notice of Motion EC2024-0132, the following be approved:

  That Notice of Motion EC2024-0132 be forwarded to the 2024 January 30 Regular Meeting of Council for consideration.

  For: (14)

  Councillor Carra, Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee then dealt with Item 12.

  
  

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

This Item was dealt with following Item 7.1.

• Moved by Councillor Carra

  That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 9:42 a.m. in the Council Boardroom, to discuss confidential matters with respect to Item 10.1.1 Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2024-0110.  

  For: (11)	Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
  Against: (3)	Councillor Chu, Councillor Sharp, and Councillor Chabot

  MOTION CARRIED

  Committee reconvened in public meeting at 10:19 a.m. with Mayor Gondek in the Chair.

  ROLL CALL

  Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, and Mayor Gondek

  
  
• Moved by Councillor Pootmans

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2024-0110

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2024-0110:

Clerks: K. Martin, M. A. Cario, and J. Palaschuk. Chief Administrative Officer: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, C. Male, C. Arthurs, I. Bushell, D. Hamilton, D. Morgan, M. Thompson, C. Stewart, T. Doruch, M. Jankovic, K. Cote, F. Bouchart, H. Kathol, C. Jacyk, E. Lee, and L. Tochor.

• Moved by Councillor Walcott

  That with respect to Confidential Verbal Report EC2024-0110, the following be approved, after amendment:

  That the Executive Committee direct Administration to release the presentation to the public and recommend that Council:

  1. Receive the presentation for the Corporate Record; and
  2. Direct that the Closed Meeting discussions be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

  For: (14)

  Councillor Carra, Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal

  MOTION CARRIED

  Committee then dealt with Item 8.2.1.

  
  

10.2

URGENT BUSINESS

None

11.

BRIEFINGS

None

12.

ADJOURNMENT

This Item was dealt with following Item 8.2.1.

• Moved by Councillor Pootmans

  That this meeting adjourn at 10:32 a.m.

  MOTION CARRIED

  The following Items have been forwarded to the 2024 January 30 Regular Meeting of Council:

  CONSENT AGENDA

  • Strategic Discussion on Building and Delivering on Plans and Budgets (Verbal), EC2024-0110

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  • ENMAX 2024 Borrowing Request, EC2024-0016
  • 2024 Residential Tax Rebate, EC2024-0132

  The next Regular Meeting of the Executive Committee is scheduled to be held on 2024 February 13 at 9:30 a.m.

   

  CONFIRMED BY COMMITTEE ON