MINUTES

INTERGOVERNMENTAL AFFAIRS COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor G-C. Carra, Chair
  • Councillor K. Penner, Vice-Chair
  • Councillor A. Chabot (Remote Participation)
  • Councillor P. Demong
  • Councillor D. McLean
  • Councillor R. Pootmans
  • Councillor C. Walcott
  • Councillor R. Dhaliwal
  • Councillor S. Sharp (Remote Participation)
  • Councillor E. Spencer (Remote Participation)
  • Councillor T. Wong (Remote Participation)
  • Mayor J. Gondek
ALSO PRESENT:
  • Chief Administrative Officer D. Duckworth
  • General Manager C. Arthurs
  • Legislative Coordinator M. A. Cario
  • Legislative Advisor K. Picketts

1.
CALL TO ORDER

 

Councillor Carra called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Chabot, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Mayor Gondek, and Councillor Carra

2.
OPENING REMARKS

 

Councillor Carra provided opening remarks and a traditional land acknowledgment.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Penner

    That the Agenda for the 2024 July 18 Regular Meeting of the Intergovernmental Affairs Committee be confirmed, after amendment, by adding Item 10.2.1, Government of Canada Update (Verbal), IGA2024-0899, as an Item of Confidential Urgent Business, and setting Item 10.1.2, Government Relations Update (Verbal), IGA2024-0873, to be dealt with as the first Item of business.

    For: (10)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, Councillor Chabot, and Councillor Dhaliwal
    MOTION CARRIED

    Councillor Wong (Remote Member) joined the meeting at 9:35 a.m.


4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Intergovernmental Affairs Committee, 2024 June 20

This item has attachments. 
1.Unconfirmed Minutes-2024-06-20-Intergovernmental Affairs Committee.pdf
  • Moved byCouncillor Chabot

    That the Minutes of the 2024 June 20 Regular Meeting of the Intergovernmental Affairs Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

None

8.
ITEMS DIRECTLY TO COMMITTEE

 

9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 
  • Moved byCouncillor Penner

    ​That pursuant to Sections 21 (Disclosure harmful to intergovernmental relations) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 9:40 a.m. in the Council Boardroom, to discuss confidential matters with respect to the following items:

    • 10.1.1 Regional Utility Servicing Rates Setting (Verbal), IGA2024-0703
    • 10.1.2 Government Relations Update (Verbal), IGA2024-0873
    • 10.2.1 Government of Canada Update (Verbal), IGA2024-0899

    And further, that Dr. Emily Laidlaw, Ethics Advisor, be authorized to attend the Closed Meeting with respect to Item 10.1.2.

    For: (11)Councillor Carra, Councillor Penner, Councillor Chabot, Councillor Demong, Councillor McLean, Councillor Pootmans, Councillor Walcott, Mayor Gondek, Councillor Dhaliwal, Councillor Spencer, and Councillor Wong
    MOTION CARRIED

    Councillor Sharp (Remote Member) joined the meeting at 9:45 a.m.

    Councillor Wong (Remote Member) left the meeting at 10:33 a.m.

    Councillor Sharp (Remote Member) left the meeting at 10:56 a.m.

    Councillor Spencer (Remote Member) left the meeting at 11:11 a.m.

    Committee reconvened in public meeting at 11:57 a.m. with Councillor Carra in the Chair.

    ROLL CALL

    Councillor Chabot, Councillor Demong, Councillor Dhaliwal, Councillor McLean, Councillor Penner, Councillor Pootmans, Councillor Walcott, and Councillor Carra


  • Moved byCouncillor Penner

    That Committee rise and report.

    MOTION CARRIED

    By General Consent, pursuant to Section 6(1) of Procedure Bylaw 35M2017, Committee suspended Section 78(2)(a) to forego the lunch recess to complete the Agenda.

    Committee then dealt with Item 10.1.2.


10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

10.1.1
Regional Utility Servicing Rates Setting (Verbal), IGA2024-0703

 

This item was dealt with following Item ​10.2.1.​​

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report IGA2024-0703:

Clerks: M. A. Cario and A. Lennox.  Law: C. Van Hell and D. Mercer. Advice: C. Arthurs, D. Hamilton, C. Bowen, Q. Brown, M. Choi, K. Cote, K. Holz, N. Newton, K. Rowsell, G. Skeates, F. Snyders, M. Van Ham, and H. Williamson.
 
A confidential presentation was distributed with respect to Confidential Verbal Report IGA2024-0703.
  • Moved byCouncillor Chabot

    That with respect to Confidential Verbal Report IGA2024-0703, the following be approved: 

    That the Intergovernmental Affairs Committee recommend that Council:

    1. Receive this verbal report and distribution for the Corporate Record; and
    2. Direct that the Closed Meeting presentation and discussions be held confidential pursuant to Section 21 (Disclosure harmful to intergovernmental relations) of the Freedom of Information and Protection of Privacy Act, to be reviewed by February 15, 2034.
    For: (8)Councillor Carra, Councillor Demong, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, Councillor Chabot, and Councillor Dhaliwal
    MOTION CARRIED

    Committee then dealt with Item 12.


10.1.2
Government Relations Update (Verbal), IGA2024-0873

 

This item was dealt with following Item ​10.

People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report IGA2024-0873:

Clerks: M. A. Cario and A. Lennox.  Law: J. Floen and D. Mercer. Chief Administrative Officer: D. Duckworth.  Advice: C. Arthurs, C. Male, D. Hamilton, M. Thompson, D. Morgan, A. Brouwer, A. Chan, K. Cote, M. Holland, F. Snyders, and M. Zabloski. External: E. Laidlaw.
  • Moved byCouncillor Walcott

    That with respect to Confidential Verbal Report IGA2024-0873, the following be approved:

    That the Intergovernmental Affairs Committee recommend that Council direct that the confidential presentation and closed meeting discussions be kept confidential pursuant to Section 21 (Disclosure harmful to intergovernmental relations) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2025 July 18.

    For: (8)Councillor Carra, Councillor Demong, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, Councillor Chabot, and Councillor Dhaliwal
    MOTION CARRIED

10.2
URGENT BUSINESS

 

10.2.1
Government of Canada Update (Verbal), IGA2024-0899

 

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report IGA2024-0899:

Clerks: M. A. Cario and A. Lennox. Chief Administrative Officer: D. Duckworth. Advice: C. Arthurs, S. Dalgleish, C. Male, D. Morgan, D. Hamilton, J. Cardiff, A. Coon, K. Cote, K. Cote, S. Fleming, L. Goemans, K. Holz, S. Kassa, A. Kurji, C. Piechotta, D. Rogers, F. Snyders, and J. Zukowski.
 
A confidential presentation was distributed with respect to Confidential Verbal Report IGA2024-0899.
  • Moved byCouncillor Dhaliwal

    That with respect to Confidential Verbal Report IGA2024-0899, the following be approved:

    That Intergovernmental Affairs Committee recommends Council direct that the closed meeting presentation and discussions be kept confidential pursuant to Section 21 (Disclosure harmful to intergovernmental relations) and Section 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2034 June 30.

    For: (8)Councillor Carra, Councillor Demong, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Penner, Councillor Chabot, and Councillor Dhaliwal
    MOTION CARRIED

    Committee then dealt with Item 10.1.1.


11.
BRIEFINGS

 

12.
ADJOURNMENT

 

This Item was dealt with following Item ​10.1.1.

  • Moved byCouncillor Penner

    That this meeting adjourn at 12:02 p.m.

    MOTION CARRIED

    The following Items have been forwarded to the 2024 July 30 Regular Meeting of Council:

    CONSENT AGENDA

    • Regional Utility Servicing Rates Setting (Verbal), IGA2024-0703
    • Government Relations Update (Verbal), IGA2024-0873
    • Government of Canada Update (Verbal), IGA2024-0899

    The next Regular Meeting of the Intergovernmental Affairs Committee is scheduled to be held on 2024 September 5 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


No Item Selected