MINUTES

INTERGOVERNMENTAL AFFAIRS COMMITTEE

Meeting #:
Date:	Thursday, November 15, 2018 at 9:30 A.m. - 12:00 P.m.
Location:	LEGAL TRADITIONS COMMITTEE ROOM

PRESENT:

• Mayor N. Nenshi
• Councillor G-C. Carra, Vice-Chair
• Councillor G. Chahal
• Councillor P. Demong
• Councillor J. Farkas
• Councillor R. Jones
• Councillor J. Magliocca

ALSO PRESENT:

• Deputy City Manager B. Stevens
• Acting Manager K. Cote
• Acting City Clerk L. McDougall
• Acting Legislative Assistant K. Martin

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1.

CALL TO ORDER

Acting City Clerk McDougall called the Meeting to order 9:32 a.m.

2.

ELECTION OF VICE-CHAIR

Following nomination procedures, Councillor Carra was elected Vice-Chair of the Intergovernmental Affairs Committee, by acclamation.

3.

OPENING REMARKS

No opening remarks were provided at today's Meeting. 

4.

CONFIRMATION OF AGENDA

• Moved by Councillor Jones

  That the Agenda for today's Meeting be amended by adding the following:

  • Urgent Business, Item 9.1, Local Authorities Election Act Update (Verbal), VR2018-0104;
  • Urgent Business, Item 9.2, Advocacy Strategy (Verbal), VR2018-0103; and 
  • Confidential Urgent Business, Item 10.2.1, City Charter Update (Verbal), VR2018-0102.
  MOTION CARRIED
• Moved by Councillor Demong

  That the Agenda for the 2018 November 15 Regular Meeting of the Intergovernmental Affairs Committee be confirmed, as amended.

  MOTION CARRIED

5.

CONFIRMATION OF MINUTES

5.1

Minutes of the Regular Meeting of the Intergovernmental Affairs Committee, held on 2018 October 18

• Moved by Councillor Demong

  That the Minutes of the Intergovernmental Affairs Committee held on 2018 October 18 be confirmed.

  MOTION CARRIED

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Alberta Urban Municipalities Association (AUMA) (Verbal), IGA2018-1268

Mayor Nenshi resumed the Chair at 9:36 a.m. and Councillor Carra returned to his regular seat in Committee.

• Moved by Councillor Demong

  That with respect to Verbal Report IGA2018-1268, the following be approved:

  That the Intergovernmental Affairs Committee receive the Alberta Urban Municipalities Association (AUMA) Verbal Report for information.

  MOTION CARRIED

7.2

Federation of Canadian Municipalities (FCM) (Verbal), IGA2018-1269

A document entitled "FCM Briefing Notes", was distributed with respect to Verbal Report IGA2018-1269.

• Moved by Councillor Magliocca

  That with respect to Verbal Report IGA2018-1269, the following be approved:

  That the Intergovernmental Affairs Committee receive the Federation of Canadian Municipalities (FCM) Verbal Report for information.

  MOTION CARRIED

7.3

Calgary Metropolitan Region Board (CMRB) (Verbal), IGA2018-1270

Report IGA2018-1270 was postponed, by general consent, to the Closed Meeting portion of today's Agenda pursuant to Sections 23 and 24 of the Freedom of Information and Protection Act.

• Administration in attendance during the Closed Meeting discussions with respect to Report IGA2018-1270:

  Clerks: L. McDougall and K. Martin. Advice: B. Stevens and D. Corbin. Observers: K. Cote, J. Clarke, N. Younger, D. Sheare, S. Deederly, T. Sakamoto,  M. Surgenor-Sands and A. McIntyre.

  Moved by Councillor Chahal

  That with respect to Verbal Report IGA2018-1270, the following be approved:

  That the Intergovernmental Affairs Committee direct that the closed meeting discussions remain confidential pursuant to Sections 23 and 24 of the Freedom of Information and Protection of Privacy Act.

  MOTION CARRIED

7.4

Calgary Metropolitan Region Board (CMRB) - Land Use Committee (Verbal), IGA2018-1271

• Moved by Councillor Carra

  That with respect to Verbal Report IGA2018-1271, the following be approved:

  That the Intergovernmental Affairs Committee receive the Calgary Metropolitan Region Board (CMRB) - Land Use Committee Verbal Report for information.

  MOTION CARRIED

7.5

Calgary Metropolitan Region Board (CMRB) - Intermunicipal Servicing Committee (Verbal), IGA2018-1272

• Moved by Councillor Carra

  That with respect to Verbal Report IGA2018-1272, the following be approved:

  That the Intergovernmental Affairs Committee receive the Calgary Metropolitan Region Board (CMRB) - Intermunicipal Servicing Committee Verbal Report for information.

  MOTION CARRIED

7.6

Intermunicipal Committees (IMC) (Verbal), IGA2018-1273

• Moved by Councillor Demong

  That with respect to Verbal Report IGA2018-1273, the following be approved:

  That the Intergovernmental Affairs Committee receive the Intermunicipal Committee (ICM) Verbal Report for information.

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

None

9.

URGENT BUSINESS

9.1

Local Authorities Elections Act (Verbal), VR2018-0104

• Moved by Councillor Farkas

  That with respect to Report VR2018-0104, the following be approved:

  That the Intergovernmental Affairs Committee receive the Local Authorities Election Act Verbal Report for information.

  MOTION CARRIED

9.2

Advocacy Strategy (Verbal), VR2018-0103

Report VR2018-0103 was postponed, by general consent, to the Closed Meeting portion of today's Agenda pursuant to Sections 21, 23 and 24 of the Freedom of Information and Protection Act.

• Administration in attendance during the Closed Meeting discussions with respect to Report VR2018-0103:

  Clerks: L. McDougall and K. Martin. Advice: B. Stevens, K. Cote and A. McIntyre. Observers: J. Clarke, N. Younger, N. Zoldak, N. Kuzmak, D. Sheare, S. Deederly, T. Sakamoto, A. Chan, M. Surgenor-Sands and D. Corbin.

  Moved by Councillor Farkas

  That with respect to Report VR2018-0103, the following be approved:

  That the Intergovernmental Affairs Committee:

  1. Receive the Advocacy Strategy Verbal Report for information;
  2. Direct the Closed Meeting discussions remain confidential pursuant to Sections 21, 23 and 24 of the Freedom of Information and Protection of Privacy.
  MOTION CARRIED

10.

CONFIDENTIAL ITEMS

• Moved by Councillor Demong

  That pursuant to Sections 21, 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act, the Intergovernmental Affairs Committee now move into Closed Meeting, at 10.25 p.m., to consider confidential matters with respect to the following: 

  • Item 7.3, Report IGA2018-1270;
  • Item 9.2, Report VR2018-0103;
  • Item 10.1.1 Report IGA2018-1296; and
  • Item 10.2.1, Report VR2018-0102.
  MOTION CARRIED

• Committee moved into Public Meeting at 11:53 a.m. with Mayor Nenshi in the Chair.

  Moved by Councillor Demong

  That Committee rise and report.

  MOTION CARRIED

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Airport Vicinity Protection Area (AVPA) Regulation Negotiation Update (Verbal), IGA2018-1296

Councillor Carra declared a Pecuniary Interest, in Public, and abstained from discussion and voting with respect to Item 10.1.1, Airport Vicinity Protection Area (AVPA) Regulation Negotiation (Verbal), IGA2018-1296, on advice from the Ethics Advisor and left the Closed Meeting discussion at 11:21 a.m.

A confidential Addendum was distributed with respect to Report IGA2018-1296.

• Administration in attendance during the Closed Meeting discussions with respect to Report IGA2018-1296:

  Clerks: L. McDougall and K. Martin. Advice: M. Tita and D. Hamilton. Observers: B. Stevens, K. Cote, T. Wobeser, P. Donker, M. Bishoff, S. Deederly, T. Sakamoto, M. Surgenor-Sands, D. Corbin and A. McIntyre.

  Moved by Councillor Chahal

  That with respect to Report IGA2018-1296, the following be approved:

  That the Intergovernmental Affairs Committee:

  1. Approve Recommendations 1 to 3 as contained in the confidential Addendum; and
  2. Direct that the confidential distribution and closed meeting discussions remain confidential pursuant to Sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.
  MOTION CARRIED

10.2

URGENT BUSINESS

10.2.1

City Charter Update (Verbal), VR2018-0102

• Administration in attendance during the Closed Meeting discussions with respect to Report VR2018-0102:

  Clerks: L. McDougall and K. Martin. Advice: B. Stevens and D. Corbin. Observers: K. Cote, J. Clarke, N. Younger, N. Zoldak, N. Kuzmak, D. Sheare, S. Deederly, T. Sakamoto,  M. Surgenor-Sands and A. McIntyre.

  Moved by Councillor Demong

  That with respect to Report VR2018-0102, the following be adopted:

  That the Intergovernmental Affairs Committee keep the Closed Meeting discussions confidential pursuant to Sections 21, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

  Against: Councillor Farkas

  MOTION CARRIED

11.

ADJOURNMENT

• Moved by Councillor Jones

  That this meeting adjourn at 11:55 a.m.

  MOTION CARRIED

  The next Regular Meeting of the Intergovernmental Affairs Committee is scheduled for 2018 December 20 at 9:30 a.m.