MINUTES

AUDIT COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor G-C. Carra
  • Councillor J. Farkas
  • Citizen Representative L. Caltagirone
  • Citizen Representative M. Dalton
ABSENT:
  • Councillor J. Gondek, (personal)
  • Citizen Representative M. Lambert
ALSO PRESENT:
  • Acting Chief Financial Officer C. Male
  • Executive Assistant C. Smillie
  • External Auditor T. Nakka
  • City Auditor K. Palmer
  • Acting City Clerk K. Martin
  • Legislative Advisor D. Williams

Councillor Woolley called the Meeting to order at 9:34 a.m.

Councillor Woolley provided opening remarks.

  • Moved byCitizen Representative Caltagirone

    That the Agenda for the 2019 July 23 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED
  • Moved byCouncillor Farkas

    That the Minutes of the 2019 June 27 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

A presentation entitled "Calgary Convention Centre Authority Update to City of Calgary Audit Committee", dated 2019 July 23, was distributed with respect to Report AC2019-0614.

Speakers

1. Rob Palmer, Chair, Audit and Finance, Calgary Convention Centre Authority; and
2. Clark Grue, President and Chief Financial Officer, Calgary TELUS Convention Centre.

  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2019-0614, the following be approved:

    That the Audit Committee receive the presentation with respect to Report AC2019-0614 for the Corporate Record.

    MOTION CARRIED

A presentation entitled "Calgary Arts Development Report to the Audit Committee", dated 2019 July 23, was received for the Corporate Record, with respect to Report AC2019-0624.

Speakers

1. Tim Mah, Former Treasurer, 2013-2018, and Board Member, Calgary Arts Development Authority; and
2. Patti Pon, President and Chief Executive Officer, Calgary Arts Development Authority.

  • Moved byCitizen Representative Dalton

    That with respect to Report AC2019-0624 the following be approved:

    That the Audit Committee receive the presentation with respect to Report AC2019-0624 for the Corporate Record.

    MOTION CARRIED

A presentation entitled "Annual Update - Information Technology Risk Management", dated 2019 July 23, was received for the Corporate Record, with respect to Report AC2019-0945.

  • Moved byCitizen Representative Caltagirone

    That pursuant to Sections 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, the Audit Committee move into Closed Meeting in the Council Lounge, at 10:29 a.m., to discuss confidential matters, with respect to the following:

    • Attachment 1, Item 7.3,  Annual Update - Information Technology Risk Management, AC2019-0945. 

    And further, that Trevor Nakka, External Auditor, (Deloitte LLP), be invited to attend the Closed Meeting.

    MOTION CARRIED

    Committee moved into Public Meeting at 10:44 a.m. with Councillor Woolley in the Chair.


  • Moved byCouncillor Carra

    That the Committee rise without reporting.

    MOTION CARRIED
  • Persons in attendance during the Closed Meeting discussions with respect to Report AC2019-0945:

    Administration: Clerk: K. Martin.  Observer: C. Male, C. Smillie. Advice: J. Haigh, T. McCreight, I. Lofthouse.
    Non-Administration: Observer: K. Palmer.
    External: T. Nakka.

    Moved byCitizen Representative Caltagirone

    That with respect to Report AC2019-0945 the following be approved:

    That Audit Committee:

    1. Receive the presentation with respect to Report AC2019-0945 for the Corporate Record; and
    2. Direct that Attachment 1 remain confidential pursuant to Section 24 of the Freedom of Information and Protection of Privacy Act; to be reviewed by 2024 July 31.

       

    MOTION CARRIED

A presentation entitled "Integrated Risk Management Mid-Year Update", dated 2019 July 23, was distributed with respect to Report AC2019-0356.

  • Moved byCouncillor Carra

    That with respect to Report AC2019-0356, the following be approved:

    That the Audit Committee recommends that Council:

    1. Receive the presentation with respect to Report AC2019-0356 for the Corporate Record; and
    2. Direct that Attachment 2 remain confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act; until 2034 June 30.
    MOTION CARRIED
  • Moved byCouncillor Farkas

    That with respect to Report AC2019-0936, the following be approved:

    That the Audit Committee:

    1. Reviews and approves the Deloitte 2019 Audit Service Plan (Attachment); and

    2. Recommends that Council receive this Report and the Attachment for information.

    MOTION CARRIED
  • Moved byCouncillor Carra

    That with respect to Report AC2019-0899, the following be approved:

    That the Audit Committee receive this report for information.

     

    MOTION CARRIED
  • Moved byCitizen Representative Dalton

    That with respect to Report AC2019-0900, the following be approved:

    1. That Audit Committee receive this report for information; and
    2. That the Audit Committee recommend that Council receive this report for information.
    MOTION CARRIED
  • Moved byCitizen Representative Caltagirone

    That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, the Audit Committee move into Closed Meeting in the Council Lounge, at 11:36 a.m. to discuss confidential matters, with respect to the following items:

    •  10.1.1. External Auditor – Provision of Additional Services, AC2019-0950
    •  10.1.2. Audit Forum (Verbal), AC2019-0940
    •  10.1.3. External Auditor (Verbal), AC2019-0941
    •  10.1.4. City Auditor (Verbal), AC2019-0942

    And further, that Trevor Nakka and Harman Gill External Auditors, (Deloitte LLP), be invited to attend the Closed Meeting.

    MOTION CARRIED

    Committee moved into Public Meeting at 11:59 a.m. with Councillor Woolley in the Chair.


  • Moved byCouncillor Carra

    That Committee rise and report.

    MOTION CARRIED
  • Persons in attendance during the Closed Meeting discussions with respect to Report AC2019-0950:

    Administration: Clerk: K. Martin.  Advice C. Male  Observer: C. Smillie.    Non-Administration: Observer: K. Palmer.
    External Advice: T. Nakka, Harman Gill.

    Moved byCitizen Representative Caltagirone

    That with respect to Report AC2019-0950, the following be approved:

    That the Audit Committee:

    1. Approve the Administration Recommendations contained in Report AC2019-0950; and
    2. Direct that this Report, Recommendations and Closed Meeting discussions remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act until The City’s procurement process is complete; to be reviewed in November 30 2019.
    MOTION CARRIED

No report was given.

  • Persons in attendance during the Closed Meeting discussions with respect to Report AC2019-0941:

    Administration: Clerk: K. Martin.  Observer: C. Smillie.  External Advice: T. Nakka, Harman Gill.

    Moved byCitizen Representative Dalton

    That with respect to Report AC2019-0941, the following be approved:

    That the Audit Committee:

    1. Receive Verbal Report AC2019-0941 for information; and
    2. Direct that the Closed Meeting discussions remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED
  • Persons in attendance during the Closed Meeting discussions with respect to Report AC2019-0942:

    Administration: Clerk: K. Martin.   Advice: A. Bleau. Observer: C. Smillie. Non-Administration: Advice: K. Palmer.
    External Advice: T. Nakka, Harman Gill.

    Moved byCouncillor Farkas

    That with respect to Report AC2019-0942, the following be approved:

    That the Audit Committee:

    1. Receive Verbal Report AC2019-0942 for information; and
    2. Direct that the Closed Meeting discussions remain confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

None

  • Moved byCouncillor Carra

    That this meeting adjourn at 12:01 p.m.

    MOTION CARRIED

    That the following items be forwarded to the 2019 September 09 Combined Meeting of Council:

    CONSENT

    Integrated Risk Management Mid-Year Update, AC2019-0356

    External Auditor 2019 Audit Service Plan and Fees, AC2019-0936

    City Auditor's Office 2nd Quarter 2019 Report, AC2019-0900

     

    The next Regular Meeting of the Audit Committee is scheduled to be held 2019 September 06 at 9:30 a.m.

     


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