PRESENT:

Mayor N. Nenshi, Chair

Councillor D. Farrell (Vice-Chair)

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor R. Jones (UCS Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor W. Sutherland (PUD Alternate)

*Councillor P. Demong

ALSO PRESENT:

City Manager J. Fielding

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

General Manager R. Pritchard

General Manager R. Stanley

General Manager B. Stevens

Acting City Clerk B. Hilford

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Sutherland, that the Agenda for today’s Meeting be amended by adding an item of Urgent Business, In Camera, entitled “Appointment of the Ward Boundary Commission, PFC2014-0546”.

CARRIED

CONFIRM AGENDA, AS AMENDED,  Moved by Councillor Pootmans, that the Agenda for the 2014 June 17 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

ADD URGENT BUSINESS IN CAMERA

APPOINTMENT OF THE WARD BOUNDARY COMMISSION, PFC2014-0546

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2014 MAY 20

CONFIRM MINUTES, Moved by Councillor Pootmans, that the Minutes of the 2014 May 20 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

DECLARATION OF INTEREST

*Following Confirmation of the Agenda, Councillor Sutherland notified the Chair of an interest in all items on today’s Agenda, and was entitled to count toward the quorum and vote on the items.

3.

NEW BUSINESS

3.1

2014 ZERO-BASED REVIEWS UPDATE (FIRE AND WATER SERVICES) , PFC2014-0471

Mayor Nenshi assumed the Chair at 9:35 a.m. and Councillor Farrell assumed her seat in Committee.

DISTRIBUTION

At the request of the Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of a Powerpoint presentation entitled “2014 Zero-Based Review Update (Fire and Water Services)”, dated 2014 June 17, with respect to Report

PFC2014-0471.

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2014-0471 be approved, as follows:

That the Priorities and Finance Committee recommend that Council:

1.    Approve the Calgary Fire Department Zero-Based Review Project Initiation Document (Attachment 1); and

2.    Approve a deferral request to bring forward the Water Services ZBR High Level Results Report to the 2014 September 16 Priorities and Finance Committee.

CARRIED

3.2

RIVER FLOOD MITIGATION PANEL FINAL REPORT, PFC2014-0512

APPROVE, Moved by Councillor Farrell, that the Administration Recommendations

contained in Report PFC2014-0512 be approved, after amendment, as follows:

That the Priorities and Finance Committee:

1.    Forward this report to the 2014 June 23 Regular Meeting of Council as an item of Urgent Business.

Recommend that Council:

2.    Accept the report, Calgary’s Flood Resilient Future: Report from the Expert Management Panel on River Flood Mitigation (Attachment 1) for information.

3.    Direct Administration to bring a report to Priorities and Finance Committee no later than 2014 October 28 with the resource requirements for Corporate activities to be initiated in 2015-2018 (Attachment 2).

4.    Direct Administration to bring a report to Priorities and Finance Committee no later than 2014 December 9 with a status update for Corporate activities underway, as identified in Attachment 2. 

5.    Request that the Glenmore Reservoir Diversion Tunnel be included in the Province of Alberta’s analysis of available capital works options for flood mitigation and that The City of Calgary be engaged in the decision making process. 

CARRIED

3.3

2013 FLOOD RECOVERY TASK FORCE: RECOVERY AND RESILIENCE UPDATE REPORT, PFC2014-0515

DISTRIBUTION

At the request of the Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of a Powerpoint presentation entitled “Flood Recovery Operations 2013 Flood Recovery Framework, PFC2014-0515, Task Force Recovery and Resiliency Update”, with respect to Report PFC2014-0515.

APPROVE, Moved by Councillor Farrell, that the Administration Recommendations

contained in Report PFC2014-0515 be approved, after amendment, as follows:

The Priorities and Finance Committee recommends:

1.    That Council receive this update report for information;

2.    That Council direct Administration to report to Priorities and Finance Committee no later than 2014 September 16 with a prioritized list of resiliency projects, and associated costs, to be submitted to the Alberta Community Resilience Program (ACRP) for funding; and

3.    That this report and its attachments be forwarded to the 2014 June 23 Regular Meeting of Council as an item of urgent business.

CARRIED

RECESS

The Priorities and Finance Committee recessed at 12:04 p.m. to reconvene at 1:00 p.m.

The Priorities and Finance Committee reconvened at 1:02 p.m. with Mayor Nenshi in the Chair.

3.4

THE CALGARY EXHIBITION AND STAMPEDE LTD. - 2013 CREDIT FACILITY UPDATE, PFC2014-0463

BRING FORWARD, Moved by Councillor Chabot that Report PFC2014-0463 be brought forward and dealt with at this time.

CARRIED

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation

contained in Report PFC2014-0463 be approved, as follows:

That the Priorities and Finance Committee recommends that Council receive this report for information.

CARRIED

3.5

NON-PROFIT TAX MITIGATION REPORT, PFC2014-0494

APPROVE, Moved by Councillor Chabot, that the Administration Recommendations

contained in Report PFC2014-0494 be approved, as follows:

That the Priorities and Finance Committee recommends that Council:

1.    Direct Administration to prepare a report to Council including a draft Council policy describing the circumstances in which Council will consider providing tax cancellations for non-profit organizations with facilities under construction in Calgary, no later than 2014 October, including the following points:

        i.      Eligibility, for four years, begins when all of the following conditions have been met: (1) a building permit has been issued, (2) the foundations for the building have been laid, and (3) an application for cancellation has been submitted to the Assessment business unit;

       ii.       Tax cancellations occur once the property is found to be exempt;

      iii.       Only municipal property taxes are subject to cancellation;

     iv.      Administration to include tax cancellation requests in the semi-annual Assessment & Tax Circumstances Report;

2.    Direct  Administration to issue a call for applications for the first round of tax cancellations for the 2014 tax year; and

3.    Direct Administration to provide a refined estimate of program funding requirements for the tax cancellation policy using the information gathered from 2.

CARRIED

3.6

BUILDING CANADA FUND - NATIONAL INFRASTRUCTURE COMPONENT APPLICATIONS, PFC2014-0509

DECLARATION OF INTEREST

* Councillor Demong notified the Chair of an interest in all remaining items on today’s Agenda, and was entitled to count toward the quorum and vote on the items.

IN CAMERA, Moved by Councillor Keating, that in accordance with Section 197 of the Municipal Government Act, and Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 1:33 p.m., in order to consider a confidential matter with respect to Report PFC2014-0509.

CARRIED

The Priorities and Finance Committee moved back into public session at 1:41 p.m. with Mayor Nenshi in the Chair.

RISE WITHOUT REPORTING, Moved by Councillor Keating, that the Priorities and Finance Committee rise without reporting.

CARRIED

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2014-0509 be approved, after amendment, as follows:

And further, that Report PFC2014-0509 be forwarded to the 2014 June 23 Regular Meeting of Council as an item of Urgent Business.

CARRIED

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation

contained in Report PFC2014-0509 be approved, as follows:

That the Priorities and Finance Committee recommend that Council, direct Administration to apply for matching funding from the National Infrastructure Component of the Building Canada Fund for the following capital project:

1. Green Line Transitway Program.

CARRIED

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation

contained in Report PFC2014-0509 be approved, as follows:

That the Priorities and Finance Committee recommend that Council, direct Administration to apply for matching funding from the National Infrastructure Component of the Building Canada Fund for the following capital project:

2. Goods Movement Package.

Opposed:  D. Farrell, S. Keating

CARRIED

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation

contained in Report PFC2014-0509 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommend that Council, direct Administration to apply for matching funding from the National Infrastructure Component of the Building Canada Fund for the following capital projects:

3. Disaster Resiliency Package.

And further, that the In Camera discussions remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

Opposed:  P. Demong, S. Keating

CARRIED

3.7

NORTHPOINT RESIDENTIAL FUNDING AND FINANCING PROPOSAL, PFC2014-0511

Mayor Nenshi left the Chair at 1:48 p.m. and Councillor Farrell assumed the Chair.

Mayor Nenshi resumed the Chair at 2:08 p.m. and Councillor Farrell returned to her seat in Committee.

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations

contained in Report PFC2014-0511 be approved, after amendment, as follows:

That the Priorities and Finance Committee:

1.    Forward this Report (PFC2014-0511) to the 2014 June 23 meeting of Council as an item of urgent business;

2.    Direct Administration to prepare:

a.    Borrowing Bylaw 9B2014 for the interim debt required to a maximum amount of $18.6 million in self-supported debt for the 2014 June 23 meeting and;

b.    Borrowing Bylaw 10B2014 for the long term debt required to a maximum amount of $18.6 million in self-supported debt for the 2014 June 23 meeting of Council.

3.    Recommend that Council:

a.    Approve capital budget appropriations for 2014 in program 895-329 Wastewater Trunks Lift Station ($9.1 million) and 897-356 Stormwater Infrastructure for New Development ($9.5 million) financed by self supported debt.

b.    Approve exceeding the Drainage debt servicing limit of 40 percent of revenues from 2015 to 2018, to a maximum of 48 percent for the sole purpose of entering into a Construction Finance Agreement associated with the Northpoint Residential Funding and Financing Proposal.

c.     Give first, second and third reading to the proposed Bylaw 9B2014 for interim debt.

d.     Give first reading to the proposed Bylaw 10B2014 for long term debt.

Opposed:  D. Farrell

CARRIED

3.8

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2014-0354

APPROVE, Moved by Councillor Farrell, that the Administration Recommendation

contained in Report PFC2014-0512 be approved, as follows:

That the Priorities and Finance Committee receives this report for information.

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

5.

URGENT BUSINESS IN CAMERA

IN CAMERA, Moved by Councillor Keating, that in accordance with Section 197 of the Municipal Government Act, and Sections 17(1), 17(4)(f) and (g), 24(1)(b) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 2:42 p.m., in order to consider Reports PFC2014-0546 and PFC2014-0514.

CARRIED

The Priorities and Finance Committee moved back into public session at 3:16 p.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Demong, that the Priorities and Finance Committee rise and report.

CARRIED

5.1

APPOINTMENT OF THE WARD BOUNDARY COMMISSION, PFC2014-0546

DISTRIBUTION

At the request of Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of Report, Appointment of the Ward Boundary Commission and that the Report, Recommendations and Attachments 1, 2, and 3 remain confidential pursuant to Section 17(1), 17(4)(f) and (g) of the Freedom of Information and Protection of Privacy Act, until expiration of Section 17(2)(i).

FORWARD, Moved by Councillor Demong, that the Priorities and Finance Committee recommend that Report PFC2014-0546 be forwarded for Council’s consideration, as an item of Urgent Business, In Camera, to the 2014 June 23 Regular Meeting of Council and that the Report, Recommendations and Attachments 1, 2, and 3 remain confidential pursuant to Section 17(1) and 17(4)(f) and (g) of the Freedom of Information and Protection of Privacy Act until expiration of Section 17(2)(i).

CARRIED

6.

IN CAMERA ITEMS

BRING FORWARD AND MOVE IN CAMERA, Moved by Councillor Pootmans, that Report PFC2014-0431 be brought forward and dealt with at this time, In Camera, and that in accordance with Section 197 of the Municipal Government Act, and Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 11:06 a.m., in order to consider Report PFC2014-0431.

CARRIED

The Priorities and Finance Committee moved back into public session at 11:35 a.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Farrell, that the Priorities and Finance Committee rise and report.

CARRIED

6.1

CALGARY POVERTY REDUCTION INITIATIVE UPDATE REPORT - IN CAMERA, PFC2014-0431

DISTRIBUTION

At the request of Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of the Report, Calgary Poverty Reduction Initiative Update Report – In Camera, PFC2014-0431, which is to remain confidential pursuant to Section 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act, until a Memorandum of Agreement is fully executed.

APPROVE, Moved by Councillor Farrell, that with respect to Report PFC2014-0431 the following be approved:

That the Priorities and Finance Committee:

1.    Approve the Administration Recommendations contained in Report PFC2014-0431; and

2.    Direct that this Report and Recommendations remain confidential pursuant to Sections 24(1) (a) (b) and (c) of The Freedom of Information and Protection of Privacy Act until a Memorandum of Agreement is fully executed.

CARRIED

6.2

NAMING OF PARK AT 1236 16 AVENUE SW, PFC2014-0514

APPROVE, Moved by Councillor Farrell, that with respect to Report PFC2014-0514 the following be approved:

That the Priorities and Finance Committee recommend that Council:

1.   Approve the Administration Recommendations contained in Report PFC2014-0514; and

2.   Direct that the Report and Attachments 1 and 2 remain confidential pursuant to Section

24(1)(b) of the Freedom of Information and Protection of Privacy Act until Council rises and reports.

CARRIED

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Pootmans, that this meeting adjourn at 3:17 p.m.

CARRIED

 CONFIRMED BY COMMITTEE ON 2014 JULY 15.

    Sgd. N. Nenshi                                                            Sgd. B. Hilford

MAYOR                                                                         ACTING CITY CLERK

THE FOLLOWING ITEMS HAVE BEEN FORWARDED, AS ITEMS OF URGENT BUSINESS, TO THE 2014 JUNE 23 REGULAR MEETING OF COUNCIL:

RIVER FLOOD MITIGATION PANEL FINAL REPORT, PFC2014-0512

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2014 JULY 21 COMBINED MEETING OF COUNCIL:

CONSENT:

2014 ZERO-BASED REVIEWS UPDATE (FIRE AND WATER SERVICES), PFC2014-0471

THE CALGARY EXHIBITION AND STAMPEDE LTD. - 2013 CREDIT FACILITY UPDATE, PFC2014-0463

NON-PROFIT TAX MITIGATION REPORT, PFC2014-0494

IN CAMERA

NAMING OF PARK AT 1236 16 AVENUE SW, PFC2014-0514

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2014 July 15 at 9:30 AM.