PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor D. Colley-Urquhart (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor P. Demong (UCS Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor S. Chu (T&T Alternate)

*Councillor D. Farrell

*Councillor J. Magliocca

ALSO PRESENT:

City Manager J. Fielding

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

General Manager R. Pritchard

General Manager R. Stanley

General Manager B. Stevens

City Solicitor G. Cole

Acting City Clerk B. Hilford

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Colley-Urquhart, that the Agenda for today’s meeting be amended by bringing forward and tabling Report, Integrity Commissioner – Proposed Terms of Reference and Recruitment Strategy, PFC2015-0378, to be dealt with as the final item in the public portion of today’s Meeting. 

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Sutherland, that the Agenda for the 2015 April 21 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

BRING FORWARD AND TABLE, TO BE DEALT WITH AS THE FINAL ITEM IN THE PUBLIC PORTION OF TODAY’S MEETING

INTEGRITY COMMISSIONER – PROPOSED TERMS OF REFERENCE AND RECRUITMENT STRATEGY, PFC2015-0378

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2015 MARCH 17

CONFIRM MINUTES, Moved by Councillor Chabot, that the Minutes of the Regular Meeting of the Priorities and Finance Committee dated 2015 March 17 be confirmed.

CARRIED

DECLARATIONS OF INTEREST

*Councillors Chu and Magliocca notified the Chair of a particular interest in all items on today’s Agenda, and were entitled to vote on these items.

3.

NEW BUSINESS

3.1

2015 BUSINESS TAX BYLAW AMENDMENT, PFC2015-0297

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2015-0297 be approved, as follows:

That the Priorities and Finance Committee recommends that Council:

1.    Give three readings to the proposed bylaw to amend Bylaw 1M2015, the 2015 Business Tax Bylaw: and

2.    That Report PFC2015-0297 be forwarded as an item of Urgent Business to the

       2015 April 27 Regular Meeting of Council.

CARRIED

3.2

CALGARY SOUTHWEST RING ROAD: CAPITAL BUDGET APPROVAL FOR 37 STREET STORM TRUNK RELOCATION PROJECT, PFC2015-0310

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2015-0310 be approved, as follows:

That the Priorities and Finance Committee recommend that Council:

Approve an increase of $18.78 million in capital budget in program 897-000 Drainage

Facilities & Network for the 37^th Street Storm Trunk Relocation project, with all project

costs to be funded from The Province as per the addendum to the Memorandum of

Agreement between Alberta Transportation to Water Resources (Attachment 1 and 2).

CARRIED

3.3

ORGANICS AND BIOSOLIDS COMPOSTING PROGRAM CAPITAL BUDGET REQUEST, PFC2015-0322

DECLARATION OF INTEREST

*Councillor Farrell notified the Chair of a particular interest in Reports PFC2015-0322, PFC2015-0366 and PFC2015-0378, on today’s Agenda and was entitled to vote on these items.

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2015-0322 be approved, as follows:

That the Priorities and Finance Committee recommends that:

1.    Council approve the transfer of $10.0 million in capital budget appropriation and gas tax funding, $2.225 million from Program 256 - Landfill/Treatment and $7.775 million from Program 258 - Facilities & Equipment, to Program 257 – Diversion Infrastructure as detailed in Table 1; and

2.    This report be forwarded to the 2015 April 27 Regular Council Meeting as an item of urgent business.

CARRIED

3.4

CAPITAL AND OPERATING BUDGET REVISIONS REPORT FOR THE PERIOD 2014 JULY 01 TO DECEMBER 31, PFC2015-0347

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the Acting City Clerk distributed copies of Revised Page 7 of 10 contained in Attachment 2, with respect to Report PFC2015-0347.

SPEAKERS

1.  Howard Shikaze, Vice-Chair, Calgary Police Commission

2.  Roger Chaffin, Deputy Chief, Calgary Police Service

3.  Blaine Hutchins, Finance Manager, Calgary Police Service

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2015-0347 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommend:

1.    That Council approve a net $77.22 million decrease to the currently approved 2012-2014 Capital Budget, as identified in Revised Attachment 2, Schedules A & B - “Capital Budget Revisions Requiring Council Approval”;

2.    That Council receive for information Attachment 1 – “Summary of Capital and Operating Budget Revisions,” and Attachment 3 - “Capital Budget Revisions Previously Approved by Council or Approved by Administration”; and

3.    That Report PFC2015-0347 be forwarded to the 2015 April 27 Regular Meeting of Council as an item of Urgent Business.

CARRIED

3.5

2013 FLOOD RECOVERY TASK FORCE: UPDATE REPORT (Q1 2015), PFC2015-0366

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the Acting City Clerk distributed copies of a powerpoint presentation entitled “Calgary Recovers, Building for Resiliency”, with respect to Report PFC2015-0366.

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2015-0366 be approved, as follows:

That the Priorities and Finance Committee recommend that Council receive this quarterly report on the activities of the Flood Recovery Task Force for information

CARRIED

3.6

COUNCIL INNOVATION FUND APPLICATION - THE HEART OF THE NEW EAST - INCUBATION PROJECT, PFC2015-0383

APPROVE, Moved by Councillor Chabot, that the Recommendation contained in Report PFC2015-0383 be approved, as follows:

That the Priorities and Finance Committee recommends that Council approve the Council Innovation Fund Application – The Heart of the New East – Incubation Project in the amount of $98,500.

CARRIED

3.7

COUNCIL INNOVATION FUND APPLICATION - MEDICAL RESPONSE UNIT PILOT, PFC2015-0384

CLERICAL CORRECTION

At the request of Councillor Colley-Urquhart, clerical corrections were noted to Report PFC2015-0384, as follows:

·        On Page 2, 1^st paragraph by deleting the date “2015 September” following the words “Priorities and Finance Committee”, and by substituting with the date “2016 June”

·        On Page 2, under the Heading “Proposed Timeline (including proposed date of final report)” by deleting the date “September 2015” before the words “Report to Council on the evaluation” and by substituting with the date “June 2016”.

SPEAKER

Steve Dongworth, Fire Chief, Calgary Fire Department

IN CAMERA, Moved by Councillor Chabot, that in accordance with Section 197(2) of the Municipal Government Act and Section 27(1)(a) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move in camera, at 12:01 p.m., in order to consider a confidential matter with respect to Report PFC2015-0384.

CARRIED

The Priorities and Finance Committee moved into public session at 12:05 p.m. with

Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Chabot, that the Priorities and Finance Committee rise and report.

CARRIED

APPROVE, Moved by Councillor Colley-Urquhart, that the Recommendation contained in Report PFC2015-0384 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommends that Council approve the Council Innovation Fund Application – Medical Response Unit Pilot in the amount of $175,000, after correction, as follows:

·          On Page 2, 1^st paragraph by deleting the date “2015 September” following the words “Priorities and Finance Committee”, and by substituting with the date “2016 June”

·         On Page 2, under the Heading “Proposed Timeline (including proposed date of final report)” by deleting the date “September 2015” before the words “Report to Council on the evaluation” and by substituting with the date “June 2016”

And further, that the In Camera discussions remain confidential pursuant to Section 27(1)(a) of the Freedom of Information and Protection of Privacy Act.

ROLL CALL VOTE:

For:

A. Chabot, S. Chu, D. Colley-Urquhart, J. Magliocca, R. Pootmans, N. Nenshi

Against:

P. Demong, W. Sutherland

CARRIED

RECESS

The Priorities and Finance Committee recessed at 12:07 p.m., to reconvene at 1:10 p.m.

The Priorities and Finance Committee reconvened at 1:11 p.m. with Councillor Sutherland in the Chair.

Mayor Nenshi assumed the Chair at 1:12 p.m. and Councillor Sutherland returned to his seat in Committee.

3.8

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2015-0333

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation contained in Report PFC2015-0333 be approved, as follows:

That the Priorities and Finance Committee receive this report for information.

CARRIED

6.3

INTEGRITY COMMISSIONER-PROPOSED TERMS OF REFERENCE AND RECRUITMENT STRATEGY, PFC2015-0378

Report PFC2015-0378 was dealt with during the public portion of the Meeting.

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the Acting City Clerk distributed copies of a public powerpoint presentation entitled “PFC2015-0378 Integrity Commissioner – Proposed Terms of Reference and Recruitment Strategy”, with respect to Report PFC2015-0378.

IN CAMERA, Moved by Councillor Pootmans, that in accordance with Section 197(2) of the Municipal Government Act and Sections 24(1)(a) and (d) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move in camera, at 1:45 p.m., in order to consider a confidential matter with respect to Report PFC2015-0378.

CARRIED

The Priorities and Finance Committee moved into public session at 2:02 p.m. with

Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Pootmans, that the Priorities and Finance Committee rise and report.

CARRIED

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2015-0378 be approved, after amendment, as follows:

That the Priorities and Finance Committee:

1.   Recommend that Council approve the initial terms of reference for the Integrity Commissioner outlined in the Attachment to this report;

2.   Recommend that Council direct the City Manager and Director of Human Resources to retain an external firm to further explore competencies and compensation for Integrity Commissioners, develop a recommended recruitment process for the Integrity Commissioner (such process to include recommendations for the composition of a committee to recommend a short list of candidates to Council and recommendations in regard to the Integrity Commissioner’s term and whether the term should be renewable) and report the result of such analysis to Council through the Priorities & Finance Committee no later than 2015 July 27;

3.   Forward this report to the 2015 April 27 Council meeting as an item of urgent business;

4.   File Administration Recommendation 4; and

5.   Direct that the In Camera discussions remain confidential pursuant to Sections 24(1)(a) and (d) of the Freedom of Information and Protection of Privacy Act.

Opposed:  A. Chabot

CARRIED

4.

URGENT BUSINESS

No Urgent Business items were added to today’s Agenda.

5.

URGENT BUSINESS IN CAMERA

No Urgent Business In Camera items were added to today’s Agenda.

IN CAMERA, Moved by Councillor Colley-Urquhart, that in accordance with Section 197(2) of the Municipal Government Act and Sections 17(1), 23(1)(b) and 24(1)(a) and (c) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move in camera, at 2:05 p.m., in order to consider several confidential matters.

CARRIED

The Priorities and Finance Committee moved into public session at 2:44 p.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Sutherland, that the Priorities and Finance Committee rise and report.

CARRIED

6.

IN CAMERA ITEMS

6.1

INTERMUNICIPAL PLANNING MATTER (VERBAL), PFC2015-0360

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the Acting City Clerk distributed copies, In Camera, of a powerpoint presentation entitled “Intermunicipal Planning Matter (Verbal), PFC2015-0360”, with respect to Report PFC2015-0360, which is to remain confidential pursuant to Sections 23(1)(b) and 24(1)(a) & (c) of the Freedom of Information and Protection of Privacy Act.

APPROVE, Moved by Councillor Chabot, that with respect to Verbal Report PFC2015-0360, the following be approved:

That the Priorities and Finance Committee recommends that Council:

1.    Approve the Administration Recommendations contained in the confidential Powerpoint presentation distributed at today’s In Camera meeting; and

2.    Direct that the recommendations, presentation, and In-camera discussion remain confidential under Sections 23(1)(b) and 24(1)(a) & (c) of the Freedom of Information and Protection of Privacy Act until this matter is resolved.

CARRIED

Note:  Subsequent to this Meeting, Report PFC2015-0360 was added as an item of Urgent Business, In Camera to the 2015 April 27 Regular Meeting of Council.

6.2

PRESENTATION REQUEST FOR 2015 MAY 11 COMBINED MEETING OF COUNCIL, PFC2015-0361

APPROVE, Moved by Councillor Sutherland, that with respect to Report PFC2015-0361, the following be approved:

That the Priorities and Finance Committee recommends:

1.    That Report PFC2015-0361 be received for information; and

2.    That the In Camera discussions remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

6.3

INTEGRITY COMMISSIONER-PROPOSED TERMS OF REFERENCE AND RECRUITMENT STRATEGY, PFC2015-0378

Report PFC2015-0378 was dealt with during the public portion of today’s Meeting.

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Sutherland, that this meeting adjourn at 2:45 p.m.

CARRIED

 CONFIRMED BY COMMITTEE ON 2015 MAY 19.

Sgd:  N. Nenshi                                                           Sgd:  B. Hilford

MAYOR                                                                         ACTING CITY CLERK

2015 BUSINESS TAX BYLAW AMENDMENT, PFC2015-0297

ORGANICS AND BIOSOLIDS COMPOSTING PROGRAM CAPITAL BUDGET REQUEST, PFC2015-0322

CAPITAL AND OPERATING BUDGET REVISIONS REPORT FOR THE PERIOD 2014 JULY 01 TO DECEMBER 31, PFC2015-0347

INTEGRITY COMMISSIONER-PROPOSED TERMS OF REFERENCE AND RECRUITMENT STRATEGY, PFC2015-0378

CONSENT:

CALGARY SOUTHWEST RING ROAD: CAPITAL BUDGET APPROVAL FOR 37 STREET STORM TRUNK RELOCATION PROJECT, PFC2015-0310

2013 FLOOD RECOVERY TASK FORCE: UPDATE REPORT (Q1 2015), PFC2015-0366

COUNCIL INNOVATION FUND APPLICATION - THE HEART OF THE NEW EAST - INCUBATION PROJECT, PFC2015-0383

OTHER

(The following Reports contain oppositions and/or Bylaws that require reading by Council.  Accordingly, they should be voted on separately.)

COUNCIL INNOVATION FUND APPLICATION - MEDICAL RESPONSE UNIT PILOT,

PFC2015-0384

IN CAMERA

*INTERMUNICIPAL PLANNING MATTER (VERBAL), PFC2015-0360

*Note:  Subsequent to this Meeting, Report PFC2015-0360 was added as an item of Urgent Business, In Camera to the 2015 April 27 Regular Meeting of Council.

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2015 May 05 at 9:30 a.m.