Committee Minutes

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MINUTES

 

Audit Committee

HELD 2014 September 11 AT 9:30 AM

IN THE Engineering Traditions Committee Room

 

 

PRESENT:

Councillor R. Pootmans, Chair

Councillor J. Magliocca, Vice-Chair

Councillor S. Keating

Citizen Representative, Mr. B. Day

Citizen Representative, Mr. R. Ghosh

ALSO PRESENT:

Chief Financial Officer E. Sawyer

City Auditor K. Palmer

Executive Assistant P. Frank

External Auditor T. Nakka

Legislative Assistant D. Williams

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

1.

CONFIRMATION OF AGENDA

 

 

CONFIRM AGENDA, Moved by Councillor Keating, that the Agenda for the 2014

September 11 Regular Meeting of the Audit Committee be confirmed.

 

 

CARRIED


 

 

2.

CONFIRMATION OF MINUTES

 

2.1

MINUTES OF THE REGULAR MEETING OF AUDIT COMMITTEE, 2014 JULY 17

 

CONFIRM MINUTES, Moved by Mr. Day, that the Minutes of the 2014 July 17 Regular Meeting of the Audit Committee be confirmed.

 

 

CARRIED

 

 

3.

NEW BUSINESS

 

 

3.1

CALGARY MUNICIPAL LAND CORPORATION ANNUAL REPORT & RISK MANAGEMENT PROCESSES, AC2014-0730

 

 

DISTRIBUTION

 

At the request of Lyle Edwards, Chairman of the Calgary Municipal Land Corporation and with the concurrence of the Chair, the Legislative Assistant distributed copies of a PowerPoint presentation entitled “The Future is Rising”, with respect to Report

AC2014-0730.

 

APPROVE, Moved by Councillor Keating, that the Administration Recommendation contained in Report AC2014-0730 be approved, as follows:

 

That the Audit Committee receives this report for information.

 

 

CARRIED

 

 

3.2

CALGARY CONVENTION CENTRE AUTHORITY 2013 ANNUAL REPORT, AC2014-0722

 

 

APPROVE, Moved by Councillor Magliocca, that the Administration Recommendation contained in Report AC2014-0722 be approved, after amendment, as follows:

 

That the Audit Committee receives this Report for Information.

 

 

CARRIED


 

 

3.3

FLOOD RECOVERY EXPENDITURE AUDIT, AC2014-0734

 

 

CLERICAL CORRECTION

 

At the request of Mr. Day, a clerical correction was noted in the Attachment, on Page 6 of 24, first paragraph, third sentence, by deleting the word “misrepresented” following the words “We noted that some budget amounts were” and by substituting the word “misclassified”.

 

APPROVE, Moved by Mr. Ghosh, that the Administration Recommendations contained in Report AC2014-0734 be approved, as follows:

 

1.    That Audit Committee receive this report for information; and

 

2.    That Audit Committee recommend that Council receive this report for information.

 

 

CARRIED

 

 

3.4

CITY AUDITOR'S OFFICE BUDGET 2015 - 2018, AC2014-0710

 

APPROVE, Moved by Mr. Day, that the Administration Recommendations contained in Report AC2014-0710 be approved, after amendment, as follows:

 

That the Audit Committee:

 

1.    Receive this Report for information; and

 

2.   Refer the Attachment to Administration to include in the 2014 November 24 Council Budget 2015-2018 meeting for Council’s approval.

 

 

CARRIED

 

 

3.5

AUDIT COMMITTEE MONTHLY STATUS REPORT, AC2014-0727

 

 

DISTRIBUTION

 

At the request of the Administration, and with the concurrence of the Chair, the Legislative Assistant distributed copies of Attachment 2 to be attached to Report AC2014-0727.

 


 

APPROVE, Moved by Mr. Ghosh, that the Administration Recommendation contained in Report AC2014-0727 be approved, as follows:

 

That Audit Committee receives this Report for Information.

 

 

CARRIED

 

IN CAMERA, Moved by Councillor Keating that, in accordance with Section 197 of the Municipal Government Act, and Sections 16(1),19(1), and 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 10:47 a.m., in order to consider several confidential matters.

 

CARRIED

 

The Audit Committee moved into public session at 11:34 a.m. with Councillor Pootmans in the Chair.

 

RISE AND REPORT, Moved by Councillor Keating, that the Audit Committee rise and report.

 

CARRIED

 

 

4.

IN CAMERA ITEMS

 

 

4.1

AUDIT FORUM - VERBAL REPORT, AC2014-0723

 

 

APPROVE, Moved by Councillor Keating, that with respect to Report AC2014-0723 the following be approved:

 

That the Audit Committee:

 

1.    Receive the Audit Forum Verbal Report for information; and

 

2.    Keep the Verbal Report and In Camera discussions confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED


 

4.2

EXTERNAL AUDITOR - VERBAL REPORT, AC2014-0724

 

 

APPROVE, Moved by Mr. Day, that with respect to Report AC2014-0724 the following be approved:

 

That the Audit Committee:

 

1.     Receive the External Auditor Verbal Report for information; and

 

2.   Keep the Verbal Report and In Camera discussions confidential pursuant to Sections       24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

4.3

CITY AUDITOR'S VERBAL REPORT, AC2014-0712

 

DISTRIBUTION

 

At the request of the City Auditor, and with the concurrence of the Chair, the Legislative Assistant distributed copies of a document, which is to remain confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act, with respect to Report AC2014-0712.

 

APPROVE, Moved by Mr. Ghosh, that with respect to Report AC2014-0712 the following be approved:

 

That the Audit Committee:

 

1.   Receive the City Auditor’s Verbal Report for information; and

 

2.   Keep the Verbal Report, In Camera discussions and distribution confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

4.4

CHIEF FINANCIAL OFFICER - VERBAL REPORT, AC2014-0725

 

FILE, Moved by Mr. Day, that the Chief Financial Officer Verbal Report, AC2014-0725 be filed.

 

 

CARRIED


 

4.5

CHAIR OF AUDIT COMMITTEE - VERBAL REPORT, AC2014-0726

 

 

DISTRIBUTION

 

At the request of the City Auditor, and with the concurrence of the Chair, the Legislative Assistant distributed copies of a document, which is to remain confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act, with respect to Report AC2014-0726.

 

 

APPROVE, Moved by Councillor Magliocca, that with respect to Report AC2014-0726 the following be approved:

 

That the Audit Committee:

 

1.   Receive the Chair of Audit Committee Verbal Report for information; and

 

2.   Keep the Verbal Report, In Camera discussions and distribution confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

4.6

EXTERNAL AUDITOR 2013 PERFORMANCE ASSESSMENT, AC2014-0728

 

APPROVE, Moved by Mr. Ghosh, that with respect to Report AC2014-0728 the following be approved:

 

1.   That Audit Committee recommends that Council receive this report for information; and

 

2.   Direct that this Report, the Attachments and the In Camera discussions remain confidential pursuant to Sections 16(1) and 19(1) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

5.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Magliocca, that this meeting adjourn at 11:36 a.m.

 

CARRIED

 

 

CONFIRMED BY COMMITTEE ON 2014 OCTOBER 09

 

 

 

 

 

 

Sgd. R. Pootmans                                                           Sgd. D. Williams

 

CHAIR                                                                           LEGISLATIVE ASSISTANT

 

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2014 SEPTEMBER 22 REGULAR  MEETING OF COUNCIL:



CONSENT:

 

FLOOD RECOVERY EXPENDITURE AUDIT, AC2014-0734

 

 

IN CAMERA:

 

EXTERNAL AUDITOR 2013 PERFORMANCE ASSESSMENT, AC2014-0728

 

 

 

The next Regular Meeting of the Audit Committee has been scheduled to be held on 2014 October 09 at 9:30 AM.



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