Committee Minutes

city_logo_centred

 

 

MINUTES

 

Priorities and Finance Committee

HELD 2016 September 20 AT 9:34 AM

IN THE Council Chamber

 

 

PRESENT:

Councillor W. Sutherland, Vice-Chair

Councillor S. Keating (T&T Chair), Acting Vice-Chair

Councillor A. Chabot (PUD Chair)

Councillor P. Demong (U&CS Chair)

Councillor D. Colley-Urquhart (CPS Chair)

Councillor R. Pootmans (Audit Chair)

ALSO PRESENT:

Chief Financial Officer E. Sawyer

City Manager J. Fielding

Deputy City Manager B. Stevens

General Manager S. Dalgleish

General Manager K. Hanson

General Manager M. Logan

General Manager R. Pritchard

Director R. Spackman

Acting City Clerk B. Hilford

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

1.

CONFIRMATION OF AGENDA

 

CONFIRM AGENDA, Moved by Councillor Colley-Urquhart, that the Agenda for the

2016 September 20 Regular Meeting of the Priorities and Finance Committee be confirmed.

 

 

CARRIED

 


 

 

2.

CONFIRMATION OF MINUTES

 

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2016 JULY 19

 

CONFIRM MINUTES, Moved by Councillor Demong, that the Minutes of the Regular Meeting of the Priorities and Finance Committee, held on 2016 July 19, be confirmed.

 

 

CARRIED

 

 

3.

ITEMS FROM ADMINISTRATION AND COMMITTEES

 

3.1

WATER RESOURCES ZERO-BASED REVIEW AND ADMINISTRATION’S RESPONSE, PFC2016-0660

 

SPEAKERS

 

1.    John Carty (Scottish Water)

2.    Ken Hutchinson (Scottish Water)

 

DISTRIBUTION

 

At the request of John Carty and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “The City of Calgary, Water Resources Zero Based Review, Scottish Water International Presentation to Priorities and Finance Committee”, dated 2016 September 20, with respect to Report PFC2016-0660.

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of revised Pages 5 and 6 of 9 to Report PFC2016-0660.


 

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2016-0660 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council:

 

1.   Approve Administration’s Response to the recommendations in Scottish Water International’s Report (Attachment 2) and the implementation timeline for addressing Wastewater Levels of Service (Attachment 3);

 

2.   Receive for information the Opportunity Identification Report (Attachment 4) and the Scottish Water International’s Report (Attachment 1); and

 

3.   Direct Administration to report back to Council by September 2017 with a detailed implementation plan as well as options for changes to wastewater levels of service (increases and decrease).

 

 

CARRIED

 

APPROVE, Moved by Councillor Demong, that the Administration Recommendation contained in Report PFC2016-0660 be approved, after amendment, as follows:

 

4.   And further, that the Priorities and Finance Committee forward this report to the

      2016 September 26 Regular Meeting of Council as an item of Urgent Business.

 

 

Opposed:  A. Chabot

 

CARRIED

 

 

ELECTION OF ACTING VICE-CHAIR

 

Following nomination procedures, Councillor Keating was elected Acting Vice-Chair by acclamation.

 

 

3.2

2016 MID-YEAR ACCOUNTABILITY REPORT, PFC2016-0709

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “2016 Mid-Year Accountability Report”, dated 2016 September 20, with respect to Report PFC2016-0709.


 

APPROVE, Moved by Councillor Keating, that the Administration Recommendations contained in Report PFC2016-0709 be approved, after amendment, as follows:

 

That the Priorities and Finance Committee recommends that Council receive for information:

 

·         Attachment 1 – 2016 Mid-Year Accountability Report

·         Attachment 2 – Tracking Organizational Realignments

 

And further, that the Priorities and Finance Committee forward this report to the

2016 September 26 Regular Meeting of Council as an item of Urgent Business.

 

 

CARRIED

 

 

3.3

2016 CAPITAL BUDGET RECAST AND OTHER CAPITAL REVISIONS,

               PFC2016-0713

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “2016 Capital Budget Recast and Other Capital Revisions”, dated 2016 September 20, with respect to Report

PFC2016-0713.

 

CHANGE TIME OF SCHEDULED RECESS, Moved by Councillor Colley-Urquhart, that pursuant to Section 91(3) of the Procedure Bylaw 44M216, as amended, the scheduled time of recess be changed in order that Committee may complete the agenda prior to the lunch recess.

 

For:

D. Colley-Urquhart, P. Demong

 

Against: 

S. Pootmans, S. Keating, A. Chabot, W. Sutherland

 

MOTION LOST (5 Affirmative Votes Required For Passage)

 


 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2016-0713 be approved, after amendment, as follows:

 

That the Priorities and Finance Committee recommend that Council:

 

1.   Approve Administration’s Recast to the previously approved 2015-2018 Capital Budget, as identified in Attachment 1;

 

2.   Approve 2015 July 1 to 2016 July 31 revisions to the previously approved 2015-2018 Capital Budget, as identified in Attachment 2;

 

3.   Receive for information previous revisions to the 2015-2018 Capital Budget in  Attachment 3;

 

4.   Authorize Administration to make expenditures related to cash flow timing changes as outlined in the investigation section of this report and update Council Policy CFO006 to reflect new levels of approval for capital budget cash flow timing changes as identified in Attachment 5; and

 

5.   Direct Administration to proceed with:

 

a.   Recasting the 2017 capital budget by early 2017;

b.   Repositioning the capital budget to identify funding for potential new and currently unfunded projects and return to Council at the November 2016 Mid-Cycle Adjustment deliberations; and

c.   Recommending funding allocations for investment projects no later than when The City finalizes its 2017 property tax rate.

 

6.   And further, that the Priorities and Finance Committee forward this report to the 2016 September 26 Regular Meeting of Council as an item of Urgent Business.

 

 

CARRIED

 

 

RECESS

 

Committee recessed at 12:00 p.m. to reconvene at 1:00 p.m.

 

Committee reconvened at 1:01 p.m. with Councillor Sutherland in the Chair.


 

3.4

ASSESSMENT AND TAX CIRCUMSTANCES REPORT, PFC2016-0656

 

APPROVE, Moved by Councillor Chabot, that the Administration Recommendations contained in Report PFC2016-0656 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council under the authority of

section 347 of the Municipal Government Act:

 

1.   Cancel 2013, 2014 and 2015 property and business taxes that meet Administration’s criteria for corrections, for the amounts listed in the Attachment 1.

 

2.   Cancel 2014, 2015, and 2016 municipal property taxes for the qualifying non-profit organizations for the amounts listed in Attachment 2.

 

3.   Receive for information the final 2016 municipal property tax cancellation amounts for the bingo facilities listed in Attachment 3.

 

 

CARRIED

 

 

3.5

2016 ALBERTA COMMUNITY RESILIENCE PROGRAM PROPOSED PROJECT SUBMISSION, PFC2016-0616

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “2016 Alberta Community Resilience Program Proposed Project Submission”, dated 2016 September 20, with respect to Report PFC2016-0616.

 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2016-0616 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council:

 

1.   Approve the resiliency project list for the 2016 September 30 submission for the Alberta Community Resilience Program (Attachment 1); and

 

2.   Receive this report as an item of Urgent Business for the 2016 September 26 Meeting of Council to provide Administration time to complete the submission by the program deadline of 2016 September 30.

 

 

CARRIED


 

3.6

CIVIC INNOVATION YYC - RESPONSE TO CUT RED TAPE RECOMMENDATIONS, PFC2016-0711

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “#civicinnovationYYC”, dated 2016 September 20, with respect to Report PFC2016-0711.

 

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2016-0711 be approved, as follows:

 

That the Priorities and Finance Committee:

 

1)   Receive this report and attachments for information; and

 

2)   That Administration return to Priorities and Finance Committee in Q1 2017 with an update on Civic Innovation YYC and any requests for funding.

 

 

CARRIED

 

 

3.7

ANALYTICSCALGARY – ADVANCED ANALYTICS, PFC2016-0722

 

APPROVE, Moved by Councillor Demong, that the Administration Recommendation contained in Report PFC2016-0722 be approved, as follows:

 

That the Priorities and Finance Committee receive this report for information.

 

 

CARRIED


 

3.8

ASSESSMENT REVIEW BOARD BYLAW AMENDMENTS, PFC2016-0661

 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2016-0661 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council:

 

1.   Give three readings to the proposed bylaw (Attachment 1) to amend the Calgary Assessment Review Boards Bylaw, Bylaw 25M2010, as amended, to:

 

a.   establish a new appointments cycle and transitional provisions to extend the appointments of current ARB members to March 2017; and,

b.   establish a 12-year term limit for members of the Calgary Assessment Review Boards.

 

 

CARRIED

 

 

3.9

LICENCE AND COMMUNITY STANDARDS APPEAL BOARD BYLAW AMENDMENTS, PFC2016-0771

 

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation contained in Report PFC2016-0771 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council give three readings to the proposed bylaw (Attachment 1) to amend the Licence and Community Standards Appeal Board Bylaw, Bylaw 50M2011, as amended, to establish a 10-year term limit for members of the Calgary LCSAB.

 

 

CARRIED

 

 

3.10

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2016-0670

 

APPROVE, Moved by Councillor Keating, that the Administration Recommendation contained in Report PFC2016-0670 be approved, as follows:

 

That the Priorities and Finance Committee receive this report for information.

 

 

CARRIED


 

4.

URGENT BUSINESS

 

No items of Urgent Business were added to today’s Meeting.

 

 

5.

IN CAMERA ITEMS

 

 

IN CAMERA, Moved by Councillor Pootmans, that in accordance with Section 197 of the Municipal Government Act and Sections 17(1), 17(4)(d) and 24(1)(a) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move In Camera, at 1:58 p.m., in order to consider several confidential matters.

 

CARRIED 

 

The Priorities and Finance Committee moved into public session at 2:12 p.m. with Councillor Sutherland in the Chair.

 

RISE AND REPORT, Moved by Councillor Keating, that the Priorities and Finance Committee rise and report.

 

CARRIED

 

 

5.1

ASSESSMENT REVIEW BOARD LEADERSHIP, PFC2016-0752

 

APPROVE, Moved by Councillor Pootmans, that with respect to Report PFC2016-0752, the following be approved:

 

That the Priorities and Finance Committee:

 

1.   Forward this report to 26 September 2016 Regular Meeting of Council as an item of urgent business; and,

 

Further, that the Priorities and Finance Committee recommend that Council:

 

2.   Receive Mr. Paterson’s resignation as General Chairman for information and that he be thanked for his service as General Chairman;

 

3.   Establish a selection committee of Council, consisting of three members of Council, to review candidates’ applications and conduct interviews, such selection committee to provide its recommendations for appointment of General Chair to Council no later than Q1 2017;

 

4.   Adopt the Terms of Reference proposed in Attachment 2 for the Assessment Review Board Leadership Selection Committee;

 

5.   Direct the City Clerk to engage the services of an independent search consultant to identify potential qualified candidates for consideration by the Selection Committee;

 

6.   Direct that the report and Attachment 1 remain confidential pursuant to Sections 17(1) and 17(4)(d) of the Freedom of Information and Protection of Privacy Act.

 

7.   Direct that Attachment 2 remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act until Council rises and reports.

 

 

CARRIED

 

 

5.2

AWARD PRESENTATION TO THE 2016 OCTOBER 03 COMBINED MEETING OF COUNCIL, PFC2016-0773

 

APPROVE, Moved by Councillor Demong, that with respect to Report PFC2016-0773, the following be approved:

 

That the Priorities and Finance Committee recommends:

 

1.    That a Presentation be added to the 2016 October 03 Combined Meeting of Council Agenda; and

 

2.    That the Report and In Camera discussions remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

 

 

 

 

CARRIED

 

 

6.

URGENT BUSINESS IN CAMERA

 

No items of Urgent Business, In Camera, were added to today’s Meeting.

 

 

7.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Keating, that this meeting adjourn at  2:15 p.m.

 

 

CARRIED


 


CONFIRMED BY COMMITTEE ON 2016 NOVEMBER 15

 

 

 

 

 

 

 

   Sgd. W. Sutherland                                                    Sgd. B. Hilford

   VICE CHAIR                                                               ACTING CITY CLERK

 

 

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2016 SEPTEMBER 26 REGULAR MEETING OF COUNCIL AS ITEMS OF URGENT BUSINESS:


WATER RESOURCES ZERO-BASED REVIEW AND ADMINISTRATION’S RESPONSE, PFC2016-0660

 

2016 MID-YEAR ACCOUNTABILITY REPORT, PFC2016-0709

 

2016 CAPITAL BUDGET RECAST AND OTHER CAPITAL REVISIONS, PFC2016-0713

 

2016 ALBERTA COMMUNITY RESILIENCE PROGRAM PROPOSED PROJECT SUBMISSION, PFC2016-0616

 

 

 

THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2016 SEPTEMBER 26 REGULAR MEETING OF COUNCIL AS AN ITEM OF URGENT BUSINESS, IN CAMERA:


ASSESSMENT REVIEW BOARD LEADERSHIP, PFC2016-0752

 

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2016 OCTOBER 03 COMBINED MEETING OF COUNCIL:


CONSENT:

 

ASSESSMENT AND TAX CIRCUMSTANCES REPORT, PFC2016-0656

 

 

OTHER:

(The following Reports contain Bylaws that require reading by Council. Accordingly, they should be voted on separately.)

 

ASSESSMENT REVIEW BOARD BYLAW AMENDMENTS, PFC2016-0661

 

LICENCE AND COMMUNITY STANDARDS APPEAL BOARD BYLAW AMENDMENTS, PFC2016-0771

 

 

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2016 October 11 at 9:30 AM.

 

 

 

No Item Selected