PRESENT:

Mayor N. Nenshi, Chair

Councillor D. Farrell (Vice-Chair)

Councillor D. Colley-Urquhart (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor P. Demong (UCS Alternate)

Councillor S. Keating (T&T Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor W. Sutherland 

ALSO PRESENT:

City Manager, J. Fielding

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

General Manager R. Pritchard

General Manager B. Stevens

General Manager R. Stanley

City Clerk S. Gray

1.

CONFIRMATION OF AGENDA

CONFIRM AGENDA, Moved by Councillor Chabot, that the Agenda for the 2014 September 16 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

DECLARATION OF INTEREST

*Following Confirmation of the Agenda, Councillor Sutherland notified the Chair of a particular interest in all items on the Agenda and was entitled to count toward the quorum and vote on the items.

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF PRIORITIES AND FINANCE COMMITTEE, 2014 SEPTEMBER 02

CONFIRM MINUTES, Moved by Councillor Chabot, that the Minutes of the

2014 September 02 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

3.

NEW BUSINESS

3.1

STAGE TWO: FLOOD HAZARD AREA POLICY AND LAND USE BYLAW REVIEW PROJECT - DEFERRAL REPORT, PFC2014-0666

APPROVE, Moved by Councillor Colley-Urquhart, that the Administration Recommendations contained in Report PFC2014-0666 be approved, as follows:

That the Priorities and Finance Committee recommends that Council approve Administration’s request to defer the scoping report on Stage Two of the FHA and LUB Review project to no later than the 2014 October 28 meeting of Priorities and Finance Committee in conjunction with the response to the Expert Management Panel Resiliency recommendations River Flood Resource Requirement Report as previously directed by Council via PFC2014-0512.

CARRIED

3.2

PARKS ZERO-BASED REVIEW: FINAL REPORT AND ADMINISTRATION'S RESPONSE, PFC2014-0470

CLERICAL CORRECTION

A clerical correction was noted to Attachment 1 contained in Report PFC2014-0470, in the Snow and Ice Control Chart on Page 41, across from the heading “Agency B” as follows:

• by deleting the amount “230” under the heading “Snow Removal Kilometers of Pathways” and by substituting with the number “247”,
• by deleting the amount “247%” under the heading “Snow Removal % of Pathways” and by substituting with the amount “25%”
• by deleting the word “Acces” under the heading “Criteria for Snow Removal” and by substituting with the word “Access”.

IN CAMERA, Moved by Councillor Keating, that, in accordance with Section 197 of the Municipal Government Act, and Sections 24(1)(a) and 25(1)(c) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 10:44 a.m., in order to consider several confidential matters.

CARRIED  

The Priorities and Finance Committee moved into public session at 11:25 a.m. with

Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Colley-Urquhart, that the Priorities and Finance Committee rise and report.

CARRIED  

APPROVE, Moved by Councillor Farrell, that the Administration Recommendations contained in Report PFC2014-0470 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommend that Council:

1.    Approve the Administration’s Response to Parks Zero-Based Review: Final Report by PROS Consulting (Attachment 4 Confidential).

2.    Direct that Attachments 3 and 4, and the In Camera discussions, remain confidential pursuant to Sections 24(1)(a) and 25(1)(c) of the Freedom of Information and Protection of Privacy Act until the conclusion of 2022.

And further, that the City Clerk not reproduce the Attachments contained in Report PFC2014-0470, and that Members of Council retain their copies and bring them to the 2014 October 06 Combined Meeting of Council.

CARRIED

3.3

ACTION PLAN 2015 - 2018 UPDATE, PFC2014-0742

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the City Clerk distributed copies of a powerpoint presentation entitled “Action Plan 2015 – 2018, Update on Action Plan 2015-2018” with respect to Report PFC2014-0742.

CLERICAL CORRECTION

A clerical correction was noted to the distribution entitled “Action Plan 2015 – 2018, Update on Action Plan 2015-2018””, on Page 1 of 9, first slide, by deleting the ISC Code “Confidential” indicated under the date 2014 September 16, and by substituting with the ISC Code “Unrestricted”.

APPROVE, Moved by Councillor Farrell, that the Administration Recommendation contained in Report PFC2014-0742 be approved, as follows:

That the Priority and Finance Committee receive this report for information.

CARRIED

3.4

FLOOD RECOVERY TASK FORCE:  ALBERTA COMMUNITY RESILIENCY PROGRAM PRIORITY PROJECTS, PFC2014-0604

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the City Clerk distributed copies of the following documents with respect to Report PFC2014-0604:

• Powerpoint presentation entitled “PFC2014-0604, Flood Recovery Task Force: Alberta Community Resiliency Program Priority Projects”

• Revised Page 5 of 8 of Report PFC2014-0604, entitled “Flood Recovery Task Force: Alberta Community Resiliency Program Priority Projects”

RECESS

The Priorities and Finance Committee recessed at 12:02 p.m., to reconvene at 1:00 p.m.

The Priorities and Finance Committee reconvened at 1:04 p.m. with Councillor Farrell in the Chair.

Mayor Nenshi resumed the Chair at 1:05 p.m. and Councillor Farrell returned to her seat in Committee.

APPROVE, Moved by Councillor Colley-Urquhart, that the Administration Recommendations contained in Revised Report PFC2014-0604 be approved, as follows:

That the Priorities and Finance Committee recommend that Council:

1.   Approve The City’s priority projects for the 2014 Alberta Community Resiliency Program (ACRP) submission outlined in Attachment 1.

2.   As outlined in Attachment 2:

a)      Approve the cost share obligations for tax supported 2014 projects (including any

projects with multiple phases);

b)      Approve the 2014 projects from Utilities and Environment Protection (including any

multi-phased projects) to be self-funded within the 2015-2018 capital program.

3.   Approve the Statement of Community Priorities prepared for The City of Calgary as noted in Attachment 3;

4.   Direct Administration to prioritize the Alberta Community Resiliency Program (ACRP) candidate projects beyond 2014 and confirm funding sources for Council no later than 2015 Q1; and

5.   Forward as an item of urgent business, the 2014 September 16 Flood Recovery Task Force: Alberta Community Resiliency Program Priority Projects Recommendations to 2014 September 22 Council meeting.

CARRIED

3.5

2013 FLOOD RECOVERY TASK FORCE UPDATE REPORT, PFC2014-0670

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the City Clerk distributed copies of the following documents with respect to Report PFC2014-0670:

• Revised Report PFC2014-0670, entitled “2013 Flood Recovery Task Force Update Report”

• Powerpoint presentation entitled “Flood Recovery Operations, 2013 Flood Recovery Framework”

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Revised Report PFC2014-0670 be approved, as follows:

The Priorities and Finance Committee recommend that Council receive this report for information.

CARRIED

3.6

ACTION PLAN 2015-2018 CORPORATE ADMINISTRATION BUSINESS PLAN PREVIEW, PFC2014-0631

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the City Clerk distributed copies of a powerpoint presentation entitled “Corporate Administration Department Business Plan Preview” with respect to Report PFC2014-0631.

IN CAMERA, Moved by Councillor Demong, that, in accordance with Section 197 of the Municipal Government Act, and Sections 24(1)(a)(b) & (c) and 27(1) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 1:40 p.m., in order to consider several confidential matters.

CARRIED  

The Priorities and Finance Committee moved into public session at 1:51 p.m. with

Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Demong, that the Priorities and Finance Committee rise and report.

CARRIED

APPROVE, Moved by Councillor Farrell, that the Administration Recommendations contained in Report PFC2014-0631 be approved, after amendment, as follows:

1.      That the Priorities and Finance Committee receive this report for information; and

2.      That the In Camera discussions remain confidential pursuant to Sections 24(1)(a)(b) & (c) and 27(1) of the Freedom of Information and Protection of Privacy Act.

CARRIED

3.7

COMMUNITY AFFORDABLE HOUSING STRATEGY UPDATE, PFC2014-0650

DISTRIBUTION

At the request of Administration, and with the concurrence of the Mayor, the City Clerk distributed copies of a powerpoint presentation entitled “Community Affordable Housing Strategy Update” with respect to Report PFC2014-0650.

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2014-0650 be approved, as follows:

That the Priorities and Finance Committee recommends that Council endorse:

1.   The governance model for the community affordable housing strategy (Attachment 1); and

2.   The terms of reference for the community affordable housing advisory group               (Attachment 2).

Opposed: D. Farrell

CARRIED

3.8

CENTRE CITY LEVY UPDATE, PFC2014-0662

CLERICAL CORRECTION

The City Clerk noted a clerical correction to Report PFC2014-0662 in the third paragraph under the heading “Executive Summary”, in the first line, by deleting the word “Special” following the words “presented to the”, and by substituting with the word “Standing”.

APPROVE, Moved by Councillor Farrell, that the Administration Recommendations contained in Report PFC2014-0662 be approved, as follows:

That the Priorities and Finance Committee recommend that Council receive this report for information.

CARRIED

3.9

CAPITAL AND OPERATING BUDGET REVISIONS REPORT FOR THE PERIOD 2014 JANUARY 1 TO JUNE 30, PFC2014-0625

3.10

2014 MID-YEAR REPORT ON BUSINESS PLANS AND BUDGETS, PFC2014-0692

LOSS OF QUORUM

Pursuant to Section 93(b) of the Procedure Bylaw 44M2006, as amended, insufficient Members of the Priorities and Finance Committee were assembled to constitute a quorum. The meeting was therefore deemed to be adjourned at 2:50 p.m.

Committee Members in Attendance at time of loss of quorum:

Mayor Nenshi

Councillor Chabot

Councillor Pootmans

 CONFIRMED BY COMMITTEE ON 2014 SEPTEMBER 30.

   Sgd. N. Nenshi                                                            Sgd. S. Gray

   MAYOR                                                                      CITY CLERK

THE FOLLOWING ITEMS HAVE BEEN FORWARDED AS URGENT BUSINESS TO THE

FLOOD RECOVERY TASK FORCE:  ALBERTA COMMUNITY RESILIENCY PROGRAM PRIORITY PROJECTS, PFC2014-0604

CONSENT:

STAGE TWO: FLOOD HAZARD AREA POLICY AND LAND USE BYLAW REVIEW PROJECT - DEFERRAL REPORT, PFC2014-0666

PARKS ZERO-BASED REVIEW: FINAL REPORT AND ADMINISTRATION'S RESPONSE, PFC2014-0470

2013 FLOOD RECOVERY TASK FORCE UPDATE REPORT, PFC2014-0670

CENTRE CITY LEVY UPDATE, PFC2014-0662

OTHER

(The following Report contains oppositions and/or Bylaws that require reading by Council.  Accordingly, it should be voted on separately.)

COMMUNITY AFFORDABLE HOUSING STRATEGY UPDATE, PFC2014-0650

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2014 September 30 at 9:30 a.m.