MINUTES

PRIORITIES AND FINANCE COMMITTEE

Tuesday, September 07, 2021 at 9:30 A.m. - 12:30 P.m.

IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu, Vice-Chair (Remote Participation)
• Councillor G-C. Carra (CPS Chair) (Remote Participation)
• Councillor J. Davison (T&T Chair) (Remote Participation)
• Councillor J. Gondek (PUD Chair) (Remote Participation)
• Councillor W. Sutherland (UCS Chair) (Remote Participation)
• Councillor E. Woolley (Audit Chair) (Remote Participation)
• Councillor D. Farrell (Remote Participation)
• Councillor J. Magliocca (Remote Participation)

ALSO PRESENT:

• City Manager D. Duckworth (Remote Participation)
• General Manager C. Arthurs (Remote Participation)
• General Manager K. Black (Remote Participation)
• General Manager S. Dalgleish (Remote Participation)
• Chief Financial Officer C. Male (Remote Participation)
• General Manager M. Thompson (Remote Participation)
• Deputy City Clerk J. Fraser
• Legislative Advisor L. Kearnes

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1.

CALL TO ORDER

Mayor Nenshi called the Meeting to order at 9:35 a.m.

2.

OPENING REMARKS

Mayor Nenshi provided opening remarks, acknowledged the last meeting of the Priorities and Finance Committee and recognized the annual Calgary Pride festival, as well as the closing of the Tokyo 2020 Paralympic Games.

ROLL CALL

Councillor Chu, Councillor Carra, Councillor Davison, Councillor Gondek, Councillor Sutherland, Councillor Woolley, and Mayor Nenshi.

Councillor Farrell joined the Remote Meeting at 9:45 a.m.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Davison

  That the Agenda for today's meeting be amended by adding the following as an Item of Urgent Business:

  • Notice of Motion - Prioritizing School Routes in the 5A Network, PFC2021-1365 Councillor Colley-Urquhart, Councillor Davison
  MOTION CARRIED
• Moved by Councillor Gondek

  That the Agenda for today's meeting be amended by moving Item 7.4 - Council Innovation Fund Application - A Planning Model for Grass Roots Park Space Development in North-Central Calgary, PFC2021-1349 to the end of today's Agenda.

  MOTION CARRIED
• Moved by Councillor Woolley

  That the Agenda for today's meeting be amended by adding the following as an Item of Urgent Business:

  • Business Reopening Grant Program - Progress Update (Verbal), PFC2021-1366
  MOTION CARRIED
• Moved by Councillor Chu

  That the Agenda for the 2021 September 07 Priorities and Finance Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2021 July 20

• Moved by Councillor Chu

  That the Minutes of the 2021 July 20 Regular Meeting of the Priorities and Finance Committee be confirmed.

  MOTION CARRIED

5.

CONSENT AGENDA

• Moved by Councillor Chu

  That the Consent Agenda be approved as follows:

5.1

DEFERRALS AND PROCEDURAL REQUESTS

5.1.1

Deferral Request - Council Innovation Fund Report Back - Heritage Calgary Naming (PFC2021-0096) from Q4 2021 to Q2 2022, PFC2021-1339

5.1.2

Deferral Request - Reporting on Re-examination of City Asset Names Process to Q2 2022, PFC2021-1342

5.2

BRIEFINGS

5.2.1

Status of Outstanding Motions and Directions, PFC2021-1200

5.2.2

2021 Mid-Year Revision Report, PFC2021-1215

5.2.3

2021 Mid-Year Accountability Report, PFC2021-1209

• MOTION CARRIED

6.

POSTPONED REPORTS

None

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Benefit Driven Procurement Pilot: Final Report, PFC2021-1282

A presentation entitled "Benefit Drive Procurement Pilot: Final Report" was distributed.

• Moved by Councillor Carra

  That with respect to Report PFC2021-1282, the following be approved, as amended:

  That the Priorities and Finance Committee recommends that Council:

  1. Approve the closing of the Benefit Driven Procurement pilot;
  2. Approve the Benefit Driven Procurement Strategy to guide ongoing implementation and sustainment;
  3. Approve the Public Value through Procurement policy;
  4. Direct Administration to integrate the Supplier Code of Conduct referenced from the CFO-008 Sustainable Environmental and Ethical Procurement Policy (SEEPP) into the Supplier Code of Conduct Administration policy; and
  5. Rescind CFO-008 Sustainable Environmental and Ethical Procurement Policy (SEEPP).
  6. Direct Administration to report back to this Committee's successor no later than Q4 2022 with an update on implementation with specific consideration of how deeply and broadly Benefit Driven Procurement has been integrated into the City's general procurement practice.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

7.2

Silver Springs Community Association - Council Community Fund Application, PFC2021-1237

A presentation entitled "Council Community Fund Application: Silver Spring Community Association: Facility Addition Project" was distributed.

The following speakers addressed Committee with respect to Report PFC2021-1237:

1. Jeremy Gukert - Director, Outdoor Spaces, Silver Springs Community Association; and
2. Rita McMillan - General Manager, Silver Springs Community Association

• Moved by Councillor Sutherland

  That with respect to Report PFC2021-1237, the following be approved:​​

  That the Priorities and Finance Committee recommend that Council:

  1. Consider this application for the Council Community Fund for the Silver Springs Community Association Facility Addition capital project (Phase 1), in the amount of $300,000 one-time funding request; and
  2. Direct the Ward 1 Office and the applicant to report back to the Priorities and Finance Committee (or its successor committee) within 12 months of project completion.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

7.3

Symons Valley Leisure and Amenities Society - Council Community Fund Application, PFC2021-1236

Councillor Magliocca joined the Remote Meeting at 10:56 a.m.

A presentation entitled "Council Community Fund Application: Symons Valley Leisure and Amenities Society" was distributed.

The following speakers addressed Committee with respect to Report PFC2021-1236:

1. Kris McPherson - President, Symons Valley Leisure and Amenities Society;
2. Braden Swab - Director, Symons Valley Leisure and Amenities Society; and
3. Kevin Matieshim - Community Volunteer, Symons Valley Leisure and Amenities Society.

• Moved by Councillor Carra

  That with respect to Report PFC2021-1236, the following be approved:
  That the Priorities and Finance Committee refer to Administration, including the overall scope and land questions, to evaluate this project and determine options for funding sources returning to council as part of the budget deliberations in November 2021.

  For: (9)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Magliocca, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

  Committee then dealt with Item 7.5

  Councillor Magliocca left the Remote Meeting at 11:30 a.m.

  
  

7.4

Council Innovation Fund Application – A Planning Model for Grass Roots Park Space Development in North-Central Calgary, PFC2021-1349

A presentation entitled "Council Innovation Fund Application: A Strategy for Grassroots Park Space Development in North Central Calgary" was distributed.

The following speakers addressed Committee with respect to Report PFC2021-1349:

1. Cynthia Watson - CEO, Vivo for Healthier Generations; and
2. Sheila Taylor - CEO, Parks Foundation

• Moved by Councillor Gondek

  That with respect to Report PFC2021-1349, the following be approved:

  That the Priorities and Finance Committee recommend that Council:

  1. Approve the Council Innovation Fund Application in the amount of $100,000; and
  2. Direct Administration to report back to the Priorities and Finance Committee (or its successor committee) on outcomes no later than Q4 2022.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

  Committee then dealt with Item 9.2

  Councillor Farrell left the Remote Meeting at 1:51 p.m.

  
  

7.5

Clean Energy Improvement Program Bylaw, PFC2021-1198

A presentation entitled "Clean Energy Improvement Program Bylaw: Low Carbon Financing Programs" was distributed.

• Moved by Councillor Carra

  That with respect to Report PFC2021-1198, the following be approved:

  That the Priorities and Finance Committee recommend that Council:

  1. Direct Administration to publicly advertise the proposed Bylaw 53M2021; and
  2. Direct Administration to bring the proposed Bylaw 53M2021 to Council for Public Hearing and three readings no later than Q4 2021.

   

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

7.6

General Hospital Legacy Fund Terms of Reference and Multimodal Bridge Project, PFC2021-1235

The following documents were distributed:

• A presentation entitled, "General Hospital Legacy Fund: Terms of Reference and Multimodal Bridge" and
• A corrected Attachment 5.

Ali McMillan, Planning Director, Bridgeland-Riverside Community Association addressed Committee with respect to Report PFC2021-1235.

• Moved by Councillor Carra

  That with respect to Report PFC2021-1235, the following be approved:

  That the Priorities and Finance Committee recommend that Council:

  1. Approve recommended changes as presented in the General Hospital Legacy Fund Terms of Reference (Attachment 2);
  2. Direct Administration to separate the General Hospital Legacy Endowment Fund from Real Estate & Development Services Reserve to become two separate reserves called the General Hospital Legacy Reserve (the Reserve) and Real Estate & Development Services Reserve and approve the required changes to the Reserve Templates (Attachment 3); and
  3. Endorse the Legacy Review Committee’s recommendation (Attachment 6) to commit up to 100 per cent of the current and future General Hospital Legacy Reserve funds toward a new capital project called the Bridgeland-Riverside Multimodal Pedestrian Bridge as presented in the feasibility study (Attachment 4), and direct Administration to return to Council with a capital budget request through the November 2021 budget adjustment deliberations.

   

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

7.7

Administration Response to Motion Arising on the Barron Building, PFC2021-1278

• Moved by Councillor Woolley

  That with respect to Report PFC2021-1278, the following be approved:

  That the Priorities and Finance Committee recommend that Council:

  1. Approve the Barron Building Residential Conversion Grant Program Terms of Reference in Attachment 2;
  2. Approve a contribution of $7.5 million of the projected 2021 Corporate Programs operating favourable variance to the Fiscal Stability Reserve and commit these funds to support the Barron Building’s conversion to a residential building;
  3. Direct Administration to return to Council with a one-time budget request for the committed funds in 2022 as part of the 2023-2026 service plans and budgets, and release any funds not required to the Fiscal Stability Reserve; and
  4. Direct Administration to report back to Council, in conjunction with Phase 2 of the Downtown Calgary Development Incentive Program (PFC2021-0779), with analysis and conclusions regarding a potential downtown heritage incentive program proposal.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

  Council or Committee recessed at 12:02 p.m. and reconvened at 1:05 p.m. with Mayor Nenshi in the Chair.

  ROLL CALL

  Councillor Chu, Councillor Carra, Councillor Davison, Councillor Farrell, Councillor Gondek, Councillor Sutherland, Councillor Woolley, and Mayor Nenshi.

  
  

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

None

8.2

NOTICE(S) OF MOTION

8.2.1

Notice of Motion - Banff Trail Community Association Fee Relief, PFC2021-1247

• Moved by Councillor Farrell

  That with respect to Notice of Motion PFC2021-1247, the following be approved:

  That Notice of Motion PFC2021-1247 be forwarded to the 2021 September 13 Combined Meeting of Council for consideration.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

8.2.2

Notice of Motion - Calgary Islamic School - Portion of 2826 Memorial Dr. SE, PFC2021-1345

• Moved by Councillor Carra

  That with respect to Notice of Motion PFC2021-1345, the following be approved:

  That Notice of Motion PFC2021-1345 be forwarded to the 2021 September 13 Combined Meeting of Council for consideration.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

8.2.3

Notice of Motion - Formation of the Harvie Passage Task Force, PFC2021-1344

• Moved by Councillor Carra

  That with respect to Notice of Motion PFC2021-1344, the following be approved:

  That Notice of Motion PFC2021-1344 be forwarded to the 2021 September 13 Combined Meeting of Council for consideration.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

8.2.4

Tax Cancellation for the Metis Nation of Alberta Affordable Housing Properties, PFC2021-1347

• Moved by Councillor Carra

  That with respect to Notice of Motion PFC2021-1347, the following be approved:

  That Notice of Motion PFC2021-1347 be forwarded to the 2021 September 13 Combined Meeting of Council for consideration.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

9.

URGENT BUSINESS

9.1

Notice of Motion - Prioritizing School Routes in the 5A Network, PFC2021-1365

Councillor Davison and Councillor Colley-Urquhart

• Moved by Councillor Davison

  That with respect to Notice of Motion PFC2021-1365, the following be approved:

  That Notice of Motion PFC2021-1365 be forwarded to the 2021 September 13 Combined Meeting of Council for consideration.

  For: (8)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Farrell, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

  Committee then dealt with Item 7.4

  
  

9.2

Business Reopening Grant Program - Progress Update (Verbal), PFC2021-1366

A presentation entitled "Business Reopening Grant Program: Progress Update" was distributed with respect to Report PFC2021-1366.

• Moved by Councillor Woolley

  That with respect to Report PFC2021-1366, the following be approved:

  That the Priorities and Finance Committee recommend that Council direct Administration to:

  1. Combine all of the amounts remaining in the three Calgary Reopening Grant programs as of 2021 September 07 to create and fund the Calgary COVID-19 Business Support Program;
  2. Use the funds allocated to the Calgary COVID-19 Business Support Program to provide support to businesses in sectors that continue to suffer serious negative impacts related to the COVID-19 pandemic; and
  3. Report back to Council at the end of Q2 2022.

  For: (7)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

10.

CONFIDENTIAL ITEMS

10.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

10.1.1

Naming of a City Park, PFC2021-1343

• Moved by Councillor Woolley

  That with respect to Report PFC2021-1343 the following be approved:

  That the Priorities and Finance Committee recommend that Council:

  1. Approve Administration Recommendation 1; and
  2. Direct that the Report and all Attachments be held confidential pursuant to Section 23 (Local public body confidences) of the Freedom of Information and Protection of Privacy Act until Council rises and reports.

  For: (7)

  Councillor Woolley, Councillor Carra, Councillor Chu, Councillor Sutherland, Mayor Nenshi, Councillor Gondek, and Councillor Davison

  MOTION CARRIED

10.2

URGENT BUSINESS

None

11.

ADJOURNMENT

• Moved by Councillor Chu

  That this meeting adjourn at 1:54 p.m.

  MOTION CARRIED

  The following items have been forwarded on to the 2021 September 13 Combined Meeting of Council:

  CONSENT

  • Benefit Driven Procurement Pilot: Final Report, PFC2021-1282
  • Silver Springs Community Association - Council Community Fund Application, PFC2021-1237
  • Council Innovation Fund Application – A Planning Model for Grass Roots Park Space Development in North-Central Calgary, PFC2021-1349
  • Clean Energy Improvement Program Bylaw, PFC2021-1198
  • General Hospital Legacy Fund Terms of Reference and Multimodal Bridge Project, PFC2021-1235
  • Administration Response to Motion Arising on the Barron Building, PFC2021-1278
  • Naming of a City Park, PFC2021-1343
  • Business Reopening Grant Program - Progress Update (Verbal), PFC2021-1366
    

  ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

  • Notice of Motion - Banff Trail Community Association Fee Relief, PFC2021-1247
  • Notice of Motion - Calgary Islamic School - Portion of 2826 Memorial Dr. SE, PFC2021-1345
  • Notice of Motion - Formation of the Harvie Passage Task Force, PFC2021-1344
  • Notice of Motion - Tax Cancellation for the Metis Nation of Alberta Affordable Housing Properties, PFC2021-1347
  • Notice of Motion - Prioritizing School Routes in the 5A Network, PFC2021-1365

  CONFIRMED BY COMMITTEE ON