MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor N. Nenshi, Chair
  • Councillor S. Chu, Vice-Chair
  • Councillor D. Colley-Urquhart (CPS Chair)
  • Councillor J. Gondek (PUD Chair)
  • Councillor S. Keating (T&T Chair)
  • Councillor W. Sutherland (UCS Chair)
  • Councillor E. Woolley (Audit Chair)
  • Councillor J. Davison
  • Councillor P. Demong
  • Councillor J. Farkas
ALSO PRESENT:
  • City Manager J. Fielding
  • City Solicitor and General Counsel G. Cole
  • Acting Chief Financial Officer C. Male
  • Deputy City Manager B. Stevens
  • City Clerk L. Kennedy
  • Acting City Clerk S. Muscoby
  • Legislative Assistant D. Williams

Mayor Nenshi called the Meeting to order at 9:34 a.m.

Mayor Nenshi provided opening remarks.

  • Moved byCouncillor Sutherland

    That today's Agenda be amended, as follows:

    • by adding a Confidential Urgent Business Item 9.2.1, Closed Motion Arising C2017-1123, Recommendation 2 “Realignment of Services”, VR2018-0111; and
    • by bringing forward the Confidential Items as the first Items of Business following the Confirmation of the Agenda.
    MOTION CARRIED
  • Moved byCouncillor Colley-Urquhart

    That the Agenda for the 2018 December 04 Regular Meeting of the Priorities and Finance be confirmed, as amended.

    MOTION CARRIED

     

     


  • Moved byCouncillor Chu

    That the Minutes of the Regular Meeting of the Priorities and Finance Committee dated 2018 November 06, be confirmed.

    MOTION CARRIED

A PowerPoint presentation entitled "Transparency Practices", dated 2018 December 03, was distributed with respect to Report PFC2018-1376.

Mayor Nenshi left the Chair at 10:12 a.m. and Councillor Chu assumed the chair. 

Mayor Nenshi resumed the Chair at 10:16 p.m. and Councillor Chu returned to his regular seat at Committee.

  • Moved byCouncillor Sutherland

    That Recommendation 2 contained in Report PFC2018-1375, be amended, by deleting the words " to the SPC on Utilities and Corporate Services" following the words "up to a certain threshold value", and by substituting the words "through the process of Council Procedure Bylaw review to the January 14, 2019 Combined Meeting of Council".

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That the Recommendation contained in Report PFC2018-1376 be amended by adding a Recommendation 3 a., as follows:

    3.  Direct Administration to investigate an amendment to the Procedure Bylaw 35M2017, as amended, for the Closed Meeting Section as follows:

    a.  To allow a member to challenge the motion to hold the Closed Meeting on an item and allow for debate.

    Against:  Councillor Colley-Urquhart and Mayor Nenshi

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That the Recommendation contained in Report PFC2018-1376 be amended by adding a Recommendation 3 b., as follows:

    3.  Direct Administration to investigate an amendment to the Procedure Bylaw 35M2017, as amended, for the Closed Meeting Section as follows:

    b.  a public release process that allows a Council member to challenge during the closed session the requirement of the discussion to be confidential

    Against:  Councillor Colley-Urquhart and Mayor Nenshi

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That the Recommendation contained in Report PFC2018-1376 be amended by adding a Recommendation 3 c., as follows:

    3.  Direct Administration to investigate an amendment to the Procedure Bylaw 35M2017, as amended, for the Closed Meeting Section as follows:

    c.  a process for Council members to invite personal advisors to a Closed Meeting contingent on Council approval and with prior notification.

    ROLL CALL VOTE

     

    For: (6)Councillor Chu, Councillor Keating, Councillor Sutherland, Councillor Davison, Councillor Demong, and Councillor Farkas
    Against: (4)Mayor Nenshi, Councillor Colley-Urquhart, Councillor Gondek, and Councillor Woolley
    MOTION CARRIED
  • Moved byCouncillor Colley-Urquhart

    That Recommendation 1 contained in Report PFC2018-1376 be amended by adding a Recommendation 1 d., as follows:

    d. At the beginning of the Closed Meeting, Administration and The Chair clearly define the purpose and context of the closed meeting item, participants required and the outcome and decision being sought.

    MOTION CARRIED
  • Moved byCouncillor Colley-Urquhart

    That the Recommendations contained in Report PFC2018-1376 be amended by adding a Recommendation 4, as follows:

    4. Direct Administration to develop and define Closed Meeting roles and responsibilities of:

         a. Administration and the City Clerk; and

         b. The Chair and other participant.

    MOTION CARRIED
  • Moved byCouncillor Demong

    That with respect to Report PFC2018-1376, the following be approved, as amended:

    That the Priorities and Finance Committee recommends that Council:
    1. Direct Administration to implement the following closed meeting practices: 
    a. Commencing immediately, closed meeting reports are to be presented in the agenda with an enhanced description of the item to be discussed, without revealing the confidential information; 
    b. That starting January 1, 2019, all closed meeting reports include a review-by or release-by date within the recommendations;
    c. That any written closed meeting report, provide a supporting public report (where possible);
    d. At the beginning of the Closed Meeting, Administration and The Chair clearly define the purpose and context of the closed meeting item, participants required and the outcome and decision being sought.
    2. Direct Administration to investigate establishing a process for delegating the authority to approve land transactions, up to a certain threshold value, through the process of Council Procedure Bylaw review to the January 14, 2019 Combined Meeting of Council;
    3. Direct Administration to investigate an amendment to the Procedure Bylaw 35M2017, as amended, for the Closed Meeting Section as follows:
    a. To allow a member to challenge the motion to hold the Closed Meeting on an item and allow for debate.
    b. A public release process that allows a Council member to challenge during the closed session the requirement of the discussion to be confidential.
    c. A process for Council members to invite personal advisors to a Closed Meeting contingent on Council approval and with prior notification.
    4. Direct Administration to develop and define Closed Meeting roles and responsibilities of:
         a. Administration and the City Clerk; and
         b. The Chair and other participants.

    MOTION CARRIED

A PowerPoint presentation entitled "Related Party Disclosures Report", dated 2018 December 04, was distributed with respect to Report PFC2018-1391.

  • Moved byCouncillor Chu

    That with respect to Report PFC2018-1391, the following be approved:

    That the Priorities and Finance Committee:

    1.  Approve the collection of required information from The Mayor and The Councillors as defined by Attachment 2; and

    2. Direct Administration to review the existing Disclosure Policy for Members of Council (CC044) to include the disclosure requirement in 2019 and send any recommendations for amendment to Council through the Priorities and Finance Committee no later than the end of September 2019.

     

    MOTION CARRIED

A PowerPoint presentation entitled "Notice of Motion C2018-0935, Council Pension Plans", was distributed with respect to Report PFC2018-1162.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Report PFC2018-1162, the following be approved:

    The Priorities and Finance Committee recommends that Council receive this report for information.

     

    Against:  Councillor Farkas

    MOTION CARRIED
  • Moved byCouncillor Keating

    That with respect to Report PFC2018-1105, the following be approved:

    That the Priorities and Finance Committee recommends that Council approve Administration’s request to defer the report on the Green Line LRT – Budget and Funding Confirmation to a Priorities and Finance Committee meeting to occur by no later than the end of Q1 2019.

    MOTION CARRIED
  • Moved byCouncillor Chu

    That with respect to Report PFC2018-1068, the following be approved:

    That the Priorities and Finance Committee recommends that Council give three readings to the proposed 2019 Business Improvement Area Tax Bylaw (Attachment 1).

    MOTION CARRIED
  • Moved byCouncillor Chu

    That with respect to Report PFC2018-1201, the following be approved:

    That the Priorities and Finance Committee receive this report for information.

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That pursuant to Sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act, Committee move into Closed Meeting at 9:36 a.m. in the Council Lounge, in order to consider confidential matters with respect to the following items:

    • 9.1.1  Naming of a City Park, PFC2018-1357; and
    • 9.2.1 Closed Motion Arising C2017-1123, Recommendation 2 “Realignment of Services”, VR2018-0111.
    MOTION CARRIED

    Committee moved into Public Meeting at 9:52 a.m. with Mayor Nenshi in the Chair.


  • Moved byCouncillor Colley-Urquhart

    That Committee rise and report.

    MOTION CARRIED

    Councillor Woolley introduced a group of students from Bow Valley College LINC Class in Ward 8,  accompanied by their teacher.


  • Administration in attendance during the Closed Meeting discussions with respect to Report PFC2018-1357:

    Clerk: L. Kennedy.  Advice: J. Fielding. Observer: C. Male.

    Moved byCouncillor Sutherland

    That with respect to Report PFC2018-1357, the following be approved:

    That the Priorities and Finance Committee recommends that Council:

    1.  Approve Recommendation 1 contained in Report PFC2018-1357; and

    2.  Direct that the Report, Attachments and closed meeting discussions remain confidential pursuant to Sections 23 and 24 of the Freedom of Information and Protection of Privacy Act until Council rises and reports.

    MOTION CARRIED
  • Administration in attendance during the Closed Meeting discussions with respect to Report VR2018-0111:

    Clerk: L. Kennedy.  Advice: J. Fielding. Observer: C. Male.

    Moved byCouncillor Gondek

    That with respect to Verbal Report VR2018-0111, the following be approved:

    That the Priorities and Finance Committee direct that the closed meeting discussions remain confidential pursuant to Sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED
  • Moved byCouncillor Chu

    That this meeting adjourn at 11:56 a.m.

    MOTION CARRIED

    The following items have been forwarded to the 2018 December 17 Regular Meeting of Council:

    Consent

    Transparency Practices – Reporting and Closed Meetings, PFC2018-1376

    Council Pension Plans – Report back, PFC2018-1162

    Green Line LRT – Budget and Funding Confirmation – Deferral Request, PFC2018-1105

    Other

    2019 Business Improvement Area Tax Bylaw, PFC2018-1068

    Confidential Items

    Naming of a City Park, PFC2018-1357

    The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2019 January 22.

     

    CONFIRMED BY COMMITTEE ON