MINUTES

GREEN LINE BOARD

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ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Board Member D. Fairbairn, Chair
  • Board Member I. Bourne, Vice-Chair
  • Board Member J. Annesley
  • Board Member L. Beasley
  • Board Member F. Cummings
  • Board Member B. Mahajan
  • Board Member P. McLeod
  • Board Member M. Nelson (Remote Participation)
  • Board Member D. Duckworth
ALSO PRESENT:
  • Chief Executive Officer D. Bhatti
  • Legislative Advisor J. Palaschuk
  • Legislative Advisor C. Doi

Chair Fairbairn called the meeting to order at 1:15 p.m.

Chair Fairbairn provided opening remarks and a traditional land acknowledgement.

  • Moved byBoard Member Beasley

    That the Agenda for the 2023 January 27 Regular Meeting of the Green Line Board be confirmed.

    MOTION CARRIED

No conflicts of interest were declared.

  • Moved byBoard Member Annesley

    That the Minutes of the 2022 November 30 Regular Meeting of the Green Line Board be confirmed.

    MOTION CARRIED

D. Bhatti provided a verbal update and was thanked by the Board.

  • Moved byBoard Member McLeod

    That with respect to Report GLB2023-0121, the following be adopted:

    That the Green Line Board receive the Green Line Program December 2022 Progress Report for the Corporate Record.

    MOTION CARRIED
  • Moved byBoard Member Cummings

    That with respect to Report GLB2023-0122, the following be adopted:

    That the Green Line Board receive the Green Line Safety Oversight for the Corporate Record.

    MOTION CARRIED

Board Member Beasley provided a verbal update and was thanked by the Board.

Board Member Bourne provided a verbal update and was thanked by the Board.

Board Member Nelson provided a verbal update and was thanked by the Board.

  • Moved byBoard Member Mahajan

    That pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, the Green Line Board now move into Closed Meeting, at 2:35 p.m., in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:

    • 10.1.1 Confidential Green Line Program December 2022 Progress Report, GLB2023-0125
    • 10.1.2 Procurement Update (Verbal), GLB2023-0126
    • 10.1.3 Development Phase Planning (Verbal), GLB2023-0127
    • 10.1.4 Governance Matters, GLB2023-0128
    • 10.1.5 Confidential Evaluations, GLB2023-0129
    • 10.1.6 Committee Reports (Verbal), GLB2023-0130
    MOTION CARRIED

    The Board reconvened in public meeting at 4:18 p.m. with Chair Fairbairn in the Chair.


  • Moved byBoard Member Annesley

    That the Green Line Board rise and report.

    MOTION CARRIED

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2023-0125:

Clerks: C. Doi, A. de Grood, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy.

  • Moved byBoard Member McLeod

    That with respect to Confidential Report GLB2023-0125, the following be adopted:

    That the Green Line Board:

    1. Receive the Closed Meeting Report for the Corporate Record; and
    2. Direct that the Closed Meeting Report and discussions remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2038 January 27.
    MOTION CARRIED

A confidential presentation was distributed with respect to Confidential Verbal Report GLB2023-0126.

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2023-0126:

Clerks: C. Doi, A. de Grood, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy.

  • Moved byBoard Member Mahajan

    That with respect to Confidential Verbal Report GLB2023-0126, the following be adopted:

    That the Green Line Board:

    1. Receive the Closed Meeting Presentation for the Corporate Record; and
    2. Direct that the Closed Meeting Presentation and discussions remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2023-0127:

Clerks: C. Doi, A. de Grood, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy.

  • Moved byBoard Member Beasley

    That with respect to Confidential Verbal Report GLB2023-0127, the following be adopted:

    That the Green Line Board direct that the Closed Meeting information and discussions remain confidential pursuant to Sections 23 (Local public body confidences), 24 (Advice from officials), 25 (Disclosure harmful to economic and other interests of a public body), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2023-0128:

Clerks: C. Doi, A. de Grood, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy.

  • Moved byBoard Member Annesley

    That with respect to Confidential Report GLB2023-0128, the following be adopted:

    That the Green Line Board:

    1. Approve Closed Recommendation 1; and
    2. Direct that the Closed Recommendations, Report, and discussions be held confidential pursuant to Sections 23 (Local public body confidences) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2038 January 27.

Administration in attendance during the Closed Meeting discussions with respect to Confidential Report GLB2023-0129:

Clerks: C. Doi, A. de Grood, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy.

  • Moved byBoard Member Bourne

    That with respect to Confidential Report GLB2023-0129, the following be adopted:

    That the Green Line Board:

    1. Receive the Closed Meeting Report for the Corporate Record; and
    2. Direct that the Closed Meeting Report and discussions be held confidential pursuant to Sections 19 (Confidential evaluations) and 23 (Local public body confidences) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2038 January 27.
    MOTION CARRIED

Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report GLB2023-0130:

Clerks: C. Doi, A. de Grood, and J. Palaschuk. Law: M.A. Bendfeld and S. Saunders. Advice: D. Bhatti, S. Ganji, L. Adamo, W. Tynan, G. Neilson, M. Stirling, R. Hussain, and B. Ramamoorthy. 

  • Moved byBoard Member Cummings

    That with respect to Confidential Verbal Report GLB2023-0130, the following be adopted:

    That the Green Line Board direct that the Closed Meeting discussions remain confidential pursuant to Sections 23 (Local public body confidences) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

None

None

  • Moved byBoard Member Mahajan

    That this meeting adjourn at 4:24 p.m.

    MOTION CARRIED
    The next Regular Meeting of the Green Line Board is scheduled to be held on 2023 April 3 at 1:00 p.m.
     

    CONFIRMED BY THE BOARD ON