MINUTES

EXECUTIVE COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor J. Gondek, Chair
  • Councillor K. Penner, Vice-Chair
  • Councillor G-C. Carra (Councillor-at-Large)
  • Councillor J. Mian (Councillor-at-Large)
  • Councillor S. Sharp (Infrastructure and Planning Committee Chair)
  • Councillor E. Spencer (Audit Committee Chair)
  • Councillor C. Walcott (Community Development Committee Chair)
  • Councillor A. Chabot
  • Councillor P. Demong (Partial Remote Participation)
  • Councillor D. McLean
  • Councillor R. Pootmans
  • Councillor T. Wong
  • Councillor J. Wyness
ALSO PRESENT:
  • Chief Administrative Officer D. Duckworth
  • City Solicitor and General Counsel J. Floen
  • Chief Operating Officer S. Dalgleish
  • A/General Manager D. Hamilton
  • General Manager C. Arthurs
  • General Manager K. Black
  • Chief Financial Officer C. Male
  • A/General Manager J. Radke
  • General Manager M. Thompson
  • City Clerk K. Martin
  • Legislative Advisor J. Booth

1.
CALL TO ORDER

 

Mayor Gondek called the meeting to order at 9:31 a.m.

ROLL CALL

Councillor Carra, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, and Mayor Gondek

Absent from Roll Call: Councillor Sharp

2.
OPENING REMARKS

This item has attachments. 
1.Distrib-Presentation-Opening Remarks.pdf

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

Mayor Gondek recognized February 14 as the 16th Annual Memorial March for Missing and Murdered Women, Girls, and Two Spirit Peoples.

Mayor Gondek recognized the week of February 18 to 24 as Freedom to Read Week and introduced Sarah Meilleur, CEO of the Calgary Public Library.

A presentation entitled "Recognition by Council Freedom to Read Week (February 18-24)" was distributed with respect to Opening Remarks.

3.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Wyness

    That the Agenda for the 2024 February 13 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES

 

4.1
Minutes of the Regular Meeting of the Executive Committee, 2024 January 23

This item has attachments. 
1.Unconfirmed Minutes-2024-01-23-Executive Committee.pdf
  • Moved byCouncillor Penner

    That the Minutes of the 2024 January 23 Regular Meeting of the Executive Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA

 

6.
POSTPONED REPORTS

 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

7.1
Council Community Fund Report Back - Hawkwood Community Association, EC2024-0131

This item has attachments. 
1.Council Community Fund Report Back - Hawkwood Community Association - EC2024-0131.pdf
2.Attach 1 - Background and Previous Council Direction - EC2024-0131.pdf
3.Attach 2 - Council Community Fund Terms of Reference - EC2024-0131.pdf
4.Attach 3 - Council Innovation Fund Terms of Reference - EC2024-0131.pdf
5.Attach 4 - Hawkwood Community Association Outdoor Recreation Facility Project Final Report - EC2024-0131.pdf
6.Attach 5 - Ward 2 Project Summary Report - EC2024-0131.pdf
7.Attach 6 - Council Community Fund Process Map - EC2024-0131.pdf
8.Attach 7 - Presentation - EC2024-0131.pdf

Heather Kovach, Hawkwood Community Association, addressed Committee with respect to Report EC2024-0131.

  • Moved byCouncillor Wyness

    That with respect to Report EC2024-0131, the following be approved:

    That the Executive Committee recommend that Council:

    1. Direct Administration to update the Terms of Reference for the Council Community Fund and the Council Innovation Fund to clarify administrative processes and return to Council through the Executive Committee no later than Q2 2024;
    2. Reconsider its decision with respect to Report PFC2021-1237, Recommendation 2; and
      1. Direct that Administration report back to the Executive Committee within 12 months of project completion; and
    3. Reconsider its decision with respect to Report EC2022-0689, Recommendation 2; and
      1. Direct that Administration to report back to the Executive Committee within 12 months of project completion.
    For: (11)Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

7.2
Council Community Fund Application – Sandstone MacEwan Community Association, EC2024-0013

This item has attachments. 
1.Council Community Fund Application - Sandstone MacEwan Community Association - EC2024-0013.pdf
2.Attach 1 - Background and Previous Council Direction - EC2024-0013.pdf
3.Attach 2 - SMCA Council Community Fund Application - EC024-0013.pdf
4.Attach 3 - SMCA Council Community Fund Application Supporting Documentation - EC2024-0013.pdf
5.Attach 4 - Presentation - EC2024-0013.pdf
  • Moved byCouncillor Mian

    That with respect to Report EC2024-0013, the following be approved:

    That the Executive Committee recommend that Council:

    1. Approve the Council Community Fund application for the Sandstone MacEwan Community Association’s Outdoor Rink Redevelopment Project as a one-time funding request in the amount of $300,000; and
    2. Direct Administration to report back to the Executive Committee within 12 months of project completion.
    For: (11)Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

7.3
Response to Motion Arising - Term Appointments for Members of Council to Boards, Commissions and Committees, EC2024-0115

This item has attachments. 
1.Response to Motion Arising - Term Appointments for Members of Council to BCCs - EC2024-0115.pdf
2.Attach 1 - Background and Previous Council Direction - EC2024-0115.pdf
3.Attach 2 - BCC Appointment Terms for Members of Council - EC2024-0115.pdf
4.Attach 3 - Presentation - EC2024-0115.pdf
  • Moved byCouncillor Chabot

    That with respect to Report EC2024-0115, the following be approved:

    That Executive Committee recommend that Council receive this Report for the Corporate Record.

    For: (11)Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

    Committee then dealt with Item 8.2.1.


7.4
Remote Participation at Council and Council Committee Meetings, EC2024-0181

This item has attachments. 
1.Remote Participation at Council and Council Committee Meetings - EC2024-0181.pdf
2.Attach 1 - Proposed Bylaw - EC2024-0181.pdf
3.Attach 2 - Presentation - EC2024-0181.pdf
4.Distrib-Presentation-EC2024-0181.pdf

Committee dealt with this Item following rising without reporting on Item 10.

A presentation entitled "Remote Participation in Council and Council Committee Meetings" was distributed with respect to Report EC2024-0181.

  • Moved byCouncillor Mian

    That with respect to Report EC2024-0181, the recommendations be amended by numbering the existing recommendation as Recommendation 1 and adding a new Recommendation 2 as follows:

    1. Following first reading, amend the proposed Bylaw to amend the Procedure Bylaw (35M2017) and the Code of Conduct for Elected Officials Bylaw (26M2018) as follows:

    (a)     In section 1(b)(i), delete the following:

    “(b)      Best efforts must be used to attend Council or Council Committee meetings, including Closed Meetings, in person conforming with the Code of Conduct for Elected Officials Bylaw (26M2018). Compliance is overseen by the Integrity and Ethics Office.”

    and replace with the following:

    “(b)      A Member may regularly participate remotely in a Council or Council Committee meeting, after they have disclosed to and been guided by the advice of the Ethics Advisor, on the basis of an accommodation based on protected grounds, as outlined by the Alberta Human Rights Act; R.S.A. 2000, c. A-25.5.

    (c)        Best efforts must be used to attend Council or Council Committee meetings, including Closed Meetings, in person conforming with the Code of Conduct for Elected Officials Bylaw (26M2018). Compliance is overseen by the Integrity and Ethics Office.”

     (b)     In section 2, delete

     “(a)      urgent personal or medical matters; or

    (b)        when out of town for the purpose of City business.”

     and replace with the following: 

              “(a)      urgent personal or medical matters;

    (b)        when out of town for the purpose of City business; or

    (c)        to accommodate a Member based on protected grounds in the Alberta Human Rights Act, R.S.A. 2000, c. A-25.5. In such circumstances, the claimed accommodation must be disclosed to the Ethics Advisor and the advice of the Ethics Advisor received.”.

    For: (12)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, and Councillor Wong
    Against: (1)Councillor Chabot
    MOTION CARRIED
  • Moved byCouncillor Carra

    That with respect to Report EC2024-0181, the following be approved:

    That the Executive Committee refer the pending main motion, as amended, with respect to Report EC2024-0181 back to the Integrity and Ethics Office to work with the City of Calgary’s internal and external Anti-Racism bodies and the Social Wellbeing Advisory Committee for an equity review and return to Executive Committee by Q3 2024.

    For: (3)Councillor Carra, Councillor Pootmans, and Councillor Chabot
    Against: (10)Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, and Councillor Wong
    MOTION DEFEATED
  • Moved byCouncillor Penner

    That with respect to Report EC2024-0181, the following be approved, as amended:

    That the Executive Committee recommend that Council:

    1. Give three readings to the Bylaw to amend the Procedure Bylaw (35M2017) and the Code of Conduct for Elected Officials Bylaw (26M2018), outlined in Attachment 1; and
    2. Following first reading, amend the proposed Bylaw to amend the Procedure Bylaw (35M2017) and the Code of Conduct for Elected Officials Bylaw (26M2018) as follows:

    (a)     In section 1(b)(i), delete the following:

    “(b)      Best efforts must be used to attend Council or Council Committee meetings, including Closed Meetings, in person conforming with the Code of Conduct for Elected Officials Bylaw (26M2018). Compliance is overseen by the Integrity and Ethics Office.”

    and replace with the following:

    “(b)      A Member may regularly participate remotely in a Council or Council Committee meeting, after they have disclosed to and been guided by the advice of the Ethics Advisor, on the basis of an accommodation based on protected grounds, as outlined by the Alberta Human Rights Act; R.S.A. 2000, c. A-25.5.

    (c)        Best efforts must be used to attend Council or Council Committee meetings, including Closed Meetings, in person conforming with the Code of Conduct for Elected Officials Bylaw (26M2018). Compliance is overseen by the Integrity and Ethics Office.”

     (b)    In section 2, delete

     “(a)      urgent personal or medical matters; or

    (b)        when out of town for the purpose of City business.”

     and replace with the following: 

              “(a)      urgent personal or medical matters;

    (b)        when out of town for the purpose of City business; or

    (c)        to accommodate a Member based on protected grounds in the Alberta Human Rights Act, R.S.A. 2000, c. A-25.5. In such circumstances, the claimed accommodation must be disclosed to the Ethics Advisor and the advice of the Ethics Advisor received.”.

    For: (12)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, and Councillor Wong
    Against: (1)Councillor Chabot
    MOTION CARRIED

    Committee then returned to Item 10.


8.
ITEMS DIRECTLY TO COMMITTEE

 

8.1
REFERRED REPORTS

 

None

8.2
NOTICE(S) OF MOTION

 

8.2.1
Notice of Motion - Recognizing St. Mary's University by Renaming a CTrain Station, EC2024-0130

This item has attachments. 
1.Recognizing St. Mary's University by renaming a C Train station - EC2024-0130.pdf
2.Attach 1-Notice of Motion Checklist-EC2024-0130.pdf
3.Attach 2-Letter of Support St. Mary's University Faculty Association-EC2024-0130.pdf
4.Attach 3-Letter of Support University Bow Valley College-EC2024-0130.pdf
5.Attach 4-Letter of Support St. Mary's University-EC2024-0130.pdf
6.Attach 5-Letter of Support University of Calgary-EC2024-0130.pdf
7.Attach 6-Letter of Support Calgary Catholic School District-EC2024-0130.pdf
8.Attach 7-Letter of Support St. Mary's University Student Government-EC2024-0130.pdf

This Item was dealt with following Item 7.3.

Councillor Demong (Remote Member) joined the meeting at 10:17 a.m.

  • Moved byCouncillor Demong

    That with respect to Notice of Motion EC2024-0130, the following be approved:

    That Notice of Motion EC2024-0130 be forwarded to the 2024 February 27 Regular Meeting of Council for consideration.

    For: (12)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

8.2.2
Notice of Motion - High Complexity Supportive Housing, EC2024-0242

This item has attachments. 
1.Notice of Motion - High Complexity Supportive Housing, EC2024-0242.pdf
2.Notice of Motion Checklist - High complexity supportive housing, EC2024-0242.pdf
3.Distrib-Revised Notice of Motion-EC2024-0242.pdf

A Revised Notice of Motion was distributed with respect to Notice of Motion EC2024-0242.

  • Moved byCouncillor Walcott

    That with respect to Notice of Motion EC2024-0242, the following be approved, after amendment:

    That Revised Notice of Motion EC2024-0242 be forwarded to the 2024 February 27 Regular Meeting of Council for consideration.

    For: (11)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, and Councillor Wong
    Against: (1)Councillor Chabot
    MOTION CARRIED

    Councillor Demong (Remote Member) left the meeting at 10:21 a.m.


9.
URGENT BUSINESS

 

None

10.
CONFIDENTIAL ITEMS

 
  • Moved byCouncillor Spencer

    That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 10:22 a.m. in the Council Boardroom and Virnetta Anderson Hall, to discuss confidential matters with respect to the following Items:

    • 10.1.1 Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, EC2024-0111
    • 10.1.2 Chief Administrative Officer Performance Management Process (Verbal), EC2024-0219

    And further, that Lisa Baril, External Facilitator, be authorized to attend the Closed Meeting with respect to Item 10.1.1, Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, EC2024-0111.

    For: (11)Councillor Carra, Mayor Gondek, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

    Committee recessed at 12:00 p.m. and reconvened in public meeting at 1:05 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Carra, Councillor Demong, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, and Mayor Gondek


  • Moved byCouncillor Sharp

    That Committee rise without reporting and postpone Item 10.1.1, Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, EC2024-0111, to the Call of the Chair.

    MOTION CARRIED

    Committee then dealt with Item 7.4.


  • Committee returned to this Item following Item 7.4.

    Moved byCouncillor Pootmans

    That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 2:29 p.m. in the Council Boardroom and Virnetta Anderson Hall, to discuss confidential matters with respect to the following Items:

    • 10.1.1 Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, EC2024-0111
    • 10.1.2 Chief Administrative Officer Performance Management Process (Verbal), EC2024-0219

    And further, that Lisa Baril, External Facilitator, be authorized to attend the Closed Meeting with respect to Item 10.1.1, Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, EC2024-0111.

    And further, that the Committee modify the afternoon recess to the Call of the Chair.

    For: (13)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Wong
    MOTION CARRIED

    Committee recessed at 3:12 p.m. and reconvened in Closed Meeting at 3:33 p.m.

    Committee reconvened in public meeting at 5:20 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Carra, Councillor Chabot, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, and Mayor Gondek


  • Moved byCouncillor Sharp

    That Committee rise and report.

    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

10.1.1
Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, EC2024-0111

 

​The following documents were distributed with respect to Confidential Report EC2024-0111:

  • Confidential Cover Report;
  • Confidential Attachment 1;
  • Confidential Attachment 2;
  • Confidential Attachment 3;
  • Confidential Attachment 4;
  • Confidential Attachment 5;
  • Confidential Distribution 1; and
  • Confidential Distribution 2.

​People in attendance during the Closed Meeting discussions with respect to Confidential Report EC2024-0111:

Clerks: K. Martin, J. Fraser, M. A. Cario, and J. Palaschuk. Chief Administrative Officer: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, C. Male, C. Arthurs, K. Black, M. Thompson, D. Hamilton, H. Domzal, J. Radke, C. Stewart, M. Jankovic, C. Jacyk, H. Kathol, A. Cornick, L. Rudderham, and M. Olyniuk. External: L. Baril.
  • Moved byCouncillor Chabot

    That with respect to Confidential Report EC2024-0111, the following be approved, after amendment:

    That Executive Committee recommend that Council:

    1. Adopt the recommendations in Confidential Distribution 1;
    2. Approve the plan, and the schedule for the Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets on slide 5 of Attachment 3;
    3. Direct that the Closed Meeting discussions, Confidential Report, Confidential Attachments and Confidential Distributions be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2026 December 31;
    4. Direct that, notwithstanding recommendation 3, Administration publicly release the Confidential Report and Confidential Attachments 1, 3, 4, 5, and Confidential Distribution 1, immediately following the February 27 Regular Meeting of Council; and
    5. Direct that, notwithstanding recommendation 3, the Closed Meeting Discussions, Confidential Report, Confidential Attachments and Confidential Distributions be released to Corporate Planning and Performance, to be shared with Administration, only where required, to support next steps.
    For: (9)Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Chabot
    Against: (1)Councillor Carra
    MOTION CARRIED

10.1.2
Chief Administrative Officer Performance Management Process (Verbal), EC2024-0219

 

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report EC2024-0219:

Clerks: K. Martin.
  • Moved byCouncillor Penner

    That with respect to Confidential Verbal Report EC2024-0219, the following be approved:

    That the Executive Committee recommend that Council direct the Closed Meeting discussions be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

    For: (10)Councillor Carra, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Mian, Councillor Penner, and Councillor Chabot
    MOTION CARRIED

10.2
URGENT BUSINESS

 

None

11.
BRIEFINGS

 

None

12.
ADJOURNMENT

 
  • Moved byCouncillor Walcott

    That this meeting adjourn at 5:22 p.m.

    MOTION CARRIED

    The following Items have been forwarded to the 2024 February 27 Regular Meeting of Council:

    CONSENT AGENDA

    • Council Community Fund Application – Sandstone MacEwan Community Association, EC2024-0013
    • Response to Motion Arising - Term Appointments for Members of Council to Boards, Commissions and Committees, EC2024-0115
    • Strategic Approach to Mid-Cycle Adjustments to the 2023-2026 Service Plans and Budgets, EC2024-0111
    • Chief Administrative Officer Performance Management Process (Verbal), EC2024-0219

    ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

    • Council Community Fund Report Back - Hawkwood Community Association, EC2024-0131
    • Remote Participation at Council and Council Committee Meetings, EC2024-0181
    • Notice of Motion - Recognizing St. Mary's University by Renaming a CTrain Station, EC2024-0130
    • Notice of Motion - High Complexity Supportive Housing, EC2024-0242

    The next Regular Meeting of the Executive Committee is scheduled to be held on 2024 March 12 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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