PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair (UCS Alternate)

Councillor G-C. Carra (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor P. Demong (UCS Chair)

Councillor S. Keating (T&T Chair)

Councillor E. Woolley (Audit Chair and T&T Alternate)

*Councillor D. Farrell

ALSO PRESENT:

City Manager J. Fielding

Chief Financial Officer E. Sawyer

Acting City Clerk K. Martin

1.

CONFIRMATION OF AGENDA

CONFIRM AGENDA, Moved by Councillor Sutherland, that the Agenda for the

2017 March 07 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2017 JANUARY 31

CONFIRM MINUTES, Moved by Councillor Sutherland, that the Minutes of the Regular Meeting of the Priorities and Finance Committee, held on 2017 January 31, be confirmed.

CARRIED

3.

ITEMS FROM ADMINISTRATION AND COMMITTEES

3.1

ORGANIZATIONAL EFFICIENCY - INTENTIONAL MANAGEMENT,

               PFC2017-0234

DISTRIBUTION

At the request of Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of a document related to cost reductions and efficiencies, with respect to Report PFC2017-0234.

IN CAMERA, Moved by Councillor Sutherland, that in accordance with Section 197 of the Municipal Government Act and Sections 17(1), 17(4)(d), 23(1)(b), 24(1)(a), 24(1)(d) and 24(1)(g) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move In camera, at 10:19 a.m., in order to consider confidential matters with respect to Report PFC2017-0234 and Report PFC2017-0211.

CARRIED

The Priorities and Finance Committee moved into public session at 11:24 a.m. with Mayor Nenshi in the Chair.

RISE WITHOUT REPORTING, Moved by Councillor Keating, that the Priorities and Finance Committee rise without reporting.

CARRIED

DECLARATION OF INTEREST

*Councillor Farrell notified the Chair of a particular interest in all items on the Agenda and was entitled to vote on the items.

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2017-0234 be approved, as follows:

That the Priorities and Finance Committee recommends that Council:

1.   Receive this report and its attachments for information; and

2.   Keep Attachment 5 confidential pursuant to Sections 23(1)(b), 24(1)(a), 24(1)(d) and 24(1)(g) of the Freedom of Information and Protection of Privacy Act until the conclusion of 2018 budget deliberations.

CARRIED

3.2

PARKING REVENUE REINVESTMENT RESERVE, PFC2017-0223

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2017-0223 be approved, as follows:

That the Priorities and Finance Committee recommends that Council:

1.   Approve the creation of the Parking Revenue Reinvestment Reserve per the terms in Attachment 2; and

2.   Direct Administration to transfer monies from 2016 that have temporarily been placed in the Parking Land Acquisition Reserve into the Parking Revenue Reinvestment Reserve.

Opposed:  A. Chabot, P. Demong

CARRIED

3.3

PUBLIC SUBMISSION PROCEDURES, PFC2017-0015

DISTRIBUTION

At the request of Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of a PowerPoint presentation, entitled “Public Submissions Procedure”, dated 2017 March 07, with respect to Report PFC2017-0015.

INTRODUCTION

Councillor Carra introduced a group of 19 grade five and grade six students from Ramsay School, in attendance in the public gallery, accompanied by their teacher. Councillor Carra thanked the class for attending and for their interest in City Council.

CHANGE TIME OF SCHEDULED RECESS, Moved by Councillor Chabot, that pursuant to Section 91(3) of the Procedure Bylaw 44M2006, as amended, the scheduled time of recess be changed in order that Committee may complete the agenda prior to the lunch recess.

CARRIED

APPROVE, Moved by Councillor Carra, that the Administration Recommendation 1(a) contained in Report PFC2017-0015 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommends that Council:

1(a)  Endorse the Proposed Business Protocol contained on page 3 of this report for Administration’s management of legally problematic public submissions, with respect to the Submissions that are Offensive but not of Legal Concern.

Opposed:  S. Keating, W. Sutherland

CARRIED

APPROVE, Moved by Councillor Carra, that the Administration Recommendations 1(b) to 3 contained in Report PFC2017-0015 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommends that Council:

1(b) Endorse the Proposed Business Protocol contained on page 3 of this report for Administration’s management of legally problematic public submissions, with respect to the Submissions that Create a Legal Concern;

2.      Direct Administration to propose new provisions in the upcoming Procedure Bylaw review to clarify what is an “abusive” submission and to reflect the business protocol as referred to in recommendation 1; and

3.      Direct that Attachment 2 remain confidential pursuant to Sections 24(1)(a), 24(1)(b), 24(1)(f) and 27(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

3.4

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2017-0199

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2017-0199 be approved, as follows:

That the Priorities and Finance Committee receives the report for information.

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

5.

IN CAMERA ITEMS

5.1

CALGARY LICENCE AND COMMUNITY STANDARDS APPEAL BOARD RESIGNATION AND APPOINTMENT, PFC2017-0211

APPROVE, Moved by Councillor Chabot, that the Administration Recommendations contained in Report PFC2017-0211 be approved, as follows:

That the Priorities and Finance Committee recommends that Council:

1.   Accept the resignation of Ms. Patti Lewis of the Calgary LCSAB, and that she be thanked for her service;

2.   Consider the LCSAB review panel’s recommendation to appoint the individual named in Attachment 3 to serve on the Licence and Community Standards Appeal Board for the remainder of the 2017 calendar year; and

3.   Direct that Attachments 2, 3 and 4 remain confidential pursuant to Sections 17(1) and 17(4)(d) of the Freedom of Information and Protection of Privacy Act.

CARRIED

6.

URGENT BUSINESS IN CAMERA

No items of Urgent Business, In Camera, were added to today’s Meeting.

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Sutherland, that this meeting adjourn at 12:03 p.m.

CARRIED

CONFIRMED BY COMMITTEE ON 2017 MARCH 21.  

  Sgd. N. Nenshi                                                            Sgd. K. Martin

   MAYOR                                                                      ACTING CITY CLERK

CONSENT:

ORGANIZATIONAL EFFICIENCY - INTENTIONAL MANAGEMENT, PFC2017-0234

PARKING REVENUE REINVESTMENT RESERVE, PFC2017-0223

PUBLIC SUBMISSION PROCEDURES, PFC2017-0015

IN CAMERA:

CALGARY LICENCE AND COMMUNITY STANDARDS APPEAL BOARD RESIGNATION AND APPOINTMENT, PFC2017-0211

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2017 March 21 at 9:30 AM.