Committee Minutes

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MINUTES

 

Priorities and Finance Committee

HELD 2017 April 04 AT 9:30 AM

IN THE Council Chamber

 

 

PRESENT:

Councillor W. Sutherland, Vice-Chair

Councillor G-C. Carra (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor P. Demong (UCS Chair)

Councillor S. Keating (T&T Chair)

Councillor E. Woolley (Audit Chair and T&T Alternate)

*Councillor R. Pootmans

ALSO PRESENT:

Chief Financial Officer E. Sawyer
Acting City Clerk J. Dubetz

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

 

1.

CONFIRMATION OF AGENDA

 

CONFIRM AGENDA, Moved by Councillor Keating, that the Agenda for the 2017 April 04 Regular Meeting of the Priorities and Finance Committee be confirmed.

 

 

CARRIED

 

 

2.

CONFIRMATION OF MINUTES


 

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2017 MARCH 21

 

CONFIRM MINUTES, Moved by Councillor Chabot, that the Minutes of the Regular Meeting of the Priorities and Finance Committee, held on 2017 March 21, be confirmed.

 

CARRIED

 

 

DECLARATION OF INTEREST

 

*Councillor Pootmans notified the Vice-Chair of a particular interest in all items on the Agenda and was entitled to vote on the items.

 

 

3.

TABLED REPORTS

 

3.1

ALTERNATIVES FOR THE COLLECTION OF THE BUSINESS IMPROVEMENT AREA LEVY, PFC2017-0291

 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2017-0291 be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council receive the report for information.

 

 

CARRIED

 

 

3.2

ELECTION OUTREACH – IMPROVING ELECTION ACCESSIBILITY AND THE VOTER EXPERIENCE, PFC2017-0259

 

APPROVE, Moved by Councillor Woolley, that the Administration Recommendation contained in Report PFC2017-0259 be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council receive the report for information, and the Election Outreach and Improved Accessibility measures, outlined under the Investigation section of this report.

 

 

CARRIED


 

3.3

BOARDS, COMMISSIONS AND COMMITTEES – PROJECT IMPLEMENTATION AND APPOINTMENT PROCESS REVIEW, PFC2017-0260

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “Boards, Commissions and Committees Project Implementation and Appointment Process Review”, dated 2017 April 04, with respect to Report PFC2017-0260.

 

APPROVE, Moved by Councillor Woolley, that Administration Recommendations 1, 3, 4 and 5 contained in Report PFC2017-0260 be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council:

 

1.   Adopt proposed amendments to the Council policy on Governance and Appointments of Boards, Commissions and Committees (CP2016-03) (Attachments 1 and 2);

 

3.   Approve the updated Implementation Phases for the Legislative Governance Review Project for 2017;

 

4.   Approve a 2017 Boards, Commissions and Committees Recognition Event for outgoing Public Members who served on various Boards, Commissions and Committees for at least one year, and approve a budget of up to $5,000 funded from the Boards, Commissions and Committees Legislative Governance Review Project; and

 

5.   Direct that Attachment 5 remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

APPROVE, Moved by Councillor Woolley, that Administration Recommendation 2 contained in Report PFC2017-0260 be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council:

 

2.   Extend the term of the current Members of the Nominations Committee, including the Vice-Chairmanship, until 2017 July 31.

 

 

Opposed:  P. Demong, R. Pootmans

 

CARRIED


 

4.

ITEMS FROM ADMINISTRATION AND COMMITTEES

 

4.1

COUNCIL INNOVATION FUND APPLICATION - 17TH AVENUE SW POCKET PLAZA, PFC2017-0340

 

DISTRIBUTION

 

At the request of Councillor Woolley and with the concurrence of the Vice-Chair, the Acting City Clerk distributed the following documents with respect to Report PFC2017-0340:

  • a copy of the Report entitled “City Manager Report – Council Innovation Fund Terms of Reference (Policy Interpretation)”, PAC2011-06
  • a document entitled “Terms of Reference for the Council Innovation Fund”
  • a letter from Rick Williams, Cliff-Bungalow-Mission Community Association, Re: 17th Avenue Pocket Park, dated 2017 April 03
  • a letter from Malcolm Logan, City of Calgary Transportation, Re: 17th Avenue SW Pocket Park Proposal, dated 2017 February 09

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “17th Avenue SW Pocket Plaza Project”, dated 2017 April 04, with respect to Report PFC2017-0340.

 

SPEAKER

 

1.    Mike Light

 

 

ELECTION OF ACTING CHAIR

 

Following nomination procedures, Councillor Demong was elected Acting Chair of the Priorities and Finance Committee, by acclamation.

 

 

Councillor Sutherland left the Chair at 11:18 a.m. in order to participate in debate with respect to Item 4.1, Report PFC2017-0340, and Councillor Demong assumed the Chair.

 

 

CLERICAL CORRECTION

 

At the request of Councillor Pootmans, a clerical correction was noted on the Name of the Innovation Fund Application, by adding the directional acronym “SW” following the words “17th Avenue” wherever they occur in the Report.


 

APPROVE, Moved by Councillor Woolley, that with respect to Report PFC2017-0340, the

following be approved, after amendment:

 

That the Priorities and Finance Committee recommends that Council approve the Council Innovation Fund Application – 17th Avenue SW Pocket Plaza, in the amount of $300,000.

 

 

Opposed:  P. Demong

 

CARRIED

 

 

Councillor Sutherland resumed the Chair at 11:27 a.m. and Councillor Demong returned to his regular seat in Committee.

 

 

4.2

COSTS ASSOCIATED WITH RESPONDING TO FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY (FOIP) REQUESTS 2016 Q3&Q4, PFC2017-0262

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “Costs Associated with Responding to FOIP Requests – 2016 Q3 – Q4 Report”, with respect to Report

PFC2017-0262.

 

APPROVE, Moved by Councillor Woolley, that the Administration Recommendations contained in Report PFC2017-0262 be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council:

 

1.   Receive this report for information; and

 

2.   Direct the City Clerk’s FOIP Office to discontinue forwarding FOIP statistical reports to Council and instead, proactively disclose the information and publish the reports on Calgary.ca semi-annually.

 

 

CARRIED

 

 

4.3

CORPORATE LIFECYCLE MAINTENANCE IMPLEMENTATION PLAN,

               PFC2017-0355

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice-Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “Corporate Lifecycle Maintenance Implementation Plan”, dated 2017 April 04, with respect to Report

PFC2017-0355.

 

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2017-0355 be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council:

 

1.   Receive for information the Corporate Lifecycle Maintenance implementation plan in Attachment 1.

 

2.   Approve capital budget increases as per Attachment 2 to be funded by corporate capacity identified by Infrastructure Calgary.

 

3.   Forward this report and attachments as urgent business to the 2017 April 10 Combined Meeting of Council for final approval.

 

4.   Request that Attachment 2 remain confidential pursuant to Sections 23(1)(b), 24(1)(a) and 24(1)(g) of the Freedom of Information and Protection of Privacy Act (FOIP Act) until approved by Council.

 

 

CARRIED

 

 

5.

URGENT BUSINESS

 

No items of Urgent Business were added to today’s Meeting.

 

 

6.

URGENT BUSINESS IN CAMERA

 

No items of Urgent Business, In Camera, were added to today’s Meeting.

 

 

7.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Keating, that this meeting adjourn at 11:54 a.m.

 

CARRIED

 

 


 

CONFIRMED BY COMMITTEE ON 2017 APRIL 18.

 

 

 

 

 

 

 

Sgd.  W. Sutherland                                                        Sgd. J. Dubetz

   VICE CHAIR                                                               ACTING CITY CLERK

 

 

 

 

THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2017 APRIL 10 COMBINED MEETING OF COUNCIL AS AN ITEM OF URGENT BUSINESS:


CORPORATE LIFECYCLE MAINTENANCE IMPLEMENTATION PLAN, PFC2017-0355

 

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2017 APRIL 24 REGULAR MEETING OF COUNCIL:


CONSENT:

 

ALTERNATIVES FOR THE COLLECTION OF THE BUSINESS IMPROVEMENT AREA LEVY, PFC2017-0291

 

ELECTION OUTREACH – IMPROVING ELECTION ACCESSIBILITY AND THE VOTER EXPERIENCE, PFC2017-0259

 

BOARDS, COMMISSIONS AND COMMITTEES – PROJECT IMPLEMENTATION AND APPOINTMENT PROCESS REVIEW, PFC2017-0260

 

COUNCIL INNOVATION FUND APPLICATION - 17TH AVENUE SW POCKET PLAZA,

PFC2017-0340

 

COSTS ASSOCIATED WITH RESPONDING TO FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY (FOIP) REQUESTS 2016 Q3&Q4, PFC2017-0262

 

 

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2017 April 18 at 9:30 AM.

 

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