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APPROVE,
Moved by Councillor Sutherland, that the Administration Recommendations
contained in Report PFC2017-0433 be approved, after amendment, as
follows:
That
the Priorities and Finance Committee recommend that Council:
·
Consider
the proposed Procedure Bylaw (Attachment 1) to regulate meetings of Council
and its Committees, for three readings and adoption, and consider the
recommended amendments from Committee after first Reading, as follows:
·
Page
2,Table of Contents, Section B – Order of Business, by deleting the words
“Questions on Urgent Issues” and replacing with “Question Period”;
Suspension
of Rules
·
Section
6 (1), delete the words “The rules” at the beginning of the sentence, and
substitute with the words “Subject to section 7, any rule”.
·
Section
6 (1), add the word “temporarily” following the words “RONR may be”.
Rights
of the Chair
·
Section
25 (b), delete the words “or make a motion”, following the words “join in the
debate”, and substitute with the words “so long as the Chair participates
on the same basis as all other Members,”.
·
Section
25 (c), in its entirety, and substitute with:
“(c) must vacate
the chair when wishing to make a motion, and must remain out of the
chair until the item, including any associated bylaw readings, has been concluded.”
Enforcement
of Rules by the Chair
·
Section
26 (1), insert the words “and to cite the rule which has been breached.”
following the words “reason for the interruption”.
·
Section
26 (2), insert the words “If the Chair’s ruling is upheld, and” at the
beginning of the subsection.
·
Section
26 (3), delete the words “as per subsection (2)” following the words “If the
motion”, and substitute with the words “to remove a Member in accordance with
subsection (3)”.
·
Section
26, add a new subsection (2) as follows, and renumber the remaining
subsections accordingly:
“(2) After
being called to order, a Member may appeal the ruling of the Chair in
accordance with section D.3 (2).”
Agenda
Setting
·
Section
37, add a new subsection (3) as follows, and renumber the remaining
subsections accordingly:
“(3) Despite
of subsection (2), if Council has directed by resolution that a report is to
be provided to Council by a specific date, the Mayor may not defer such a
report beyond the specified deferral date.”
·
Delete
the newly renumbered subsection 37(5) in its entirety, and substitute with:
“(5) The Mayor
may request that a report whose only recommendation is that “Council receive
for information”, be removed from the Council consent agenda. The report
must then be placed elsewhere on the agenda.”
Order
of Business
·
Section
48, third bullet, delete the words “Questions on urgent issues” and
substitute with the words “Question period”.
·
Section
49, third bullet, delete the words “Questions on urgent issues” and
substitute with the words “Question period”.
·
Section
50, third bullet, delete the words “Questions on urgent issues”.
·
Section
51, third bullet, delete the words “Questions on urgent issues”.
Questions
on Urgent Issues
·
Delete
sections 59 - 62 in their entirety and substitute with the following:
“Question Period
·
(1)
At Council meetings only, the period identified in the Order of
Business as question period is the time set aside for Councillors
to ask Administration questions.
·
The
Councillor must advise the Mayor and Administration of
the question in advance of the meeting whenever possible.
·
Administration must
respond to questions asked during question period verbally at the
meeting.
·
A
question asked during question period must not introduce a motion for
consideration.
·
Question
period
is limited to:
i. a
maximum of three questions per meeting; and
ii. a
maximum of 15 minutes per meeting. Where a question has been asked
prior to the expiry of the fifteen minutes, that matter may be concluded.”
Addition
of urgent business
·
Section
65 (1), insert the words “Council or Council Committee”, following
the words “add urgent business to a”.
·
Section
65 (3), in its entirety, and substitute with:
“(3) A matter proposed
to be added as urgent business must be provided to the Chair in
advance of the meeting, in order for the Chair to confirm with Administration
whether the matter calls for immediate and urgent consideration.”
·
Delete
subsection 65 (4) in its entirety, and substitute with:
“(4) The
Chair must provide a recommendation to Council or the Council
Committee on whether the matter is urgent or not, prior to voting on the
motion to add the matter as urgent business.
·
Delete
subsection 65 (5) in its entirety, and substitute with:
“(5) A matter
proposed to be added as urgent business must also be submitted to the City
Clerk.”
Administrative
Inquiries
·
Section
74 (1), insert
the words “or by available means,”, following the words “must be submitted
electronically”.
·
Section
75 (3), delete the words “a budget allocation or re-allocation”, following
the words “an Administrative Inquiry would require”, and substitute
with the words “funding beyond $2,000”.
Flow
of Agenda Items
·
Section
77 (c), delete the words “(to a combined maximum of ten minutes per agenda
item.)”, following the words “from Members to Administration”, and
substitute with the words “(three minutes per Member, not including
responses from Administration)”.
Fix
the time to which to adjourn
·
Delete
Section 79 in its entirety and substitute with:
“79. If
still in session, all meetings of Council and Council Committees
must recess at 9:30 p.m. whether or not the order of business is complete.”
Flow
of Agenda Items – Public Hearings
·
Section
90 (2), insert the words “applicant or any other presenter” following the
words “The Chair may recall the proponent”; and
·
Section
90 (2), add the words “A recall for clarification may
only be made at the same meeting when the public hearing was held.”, at
the end of the subsection.
Length
of Debate
·
Section
109, delete the words “A Member must not debate longer than:” at the
beginning of the Section, and substitute with the words “A Member’s debate,
including questions to Administration, but not including responses
from Administration, must not exceed:”;
Notice
of Motion
·
Section
113 (1), insert
the words “or by other means,”, following the words “notice of motion
electronically”;
·
Section
114, in its
entirety and substitute with:
“114. PFC
shall consider the subject matter of a notice of motion and shall
refer it to the next meeting of Council or the appropriate Council
Committee.”
Reconsidering
Motions
·
Section
117, Note 2 in the table, insert the words “The Chair, in consultation
with Administration, shall make such determination.” at the end of the
note.
·
Section
117, Note 3 in the table, delete the Note in its entirety and replace with:
“Note 3: Any
reading of a proposed bylaw may be reconsidered. However, a bylaw that
has received three readings and has been signed in accordance with Section
213 of the MGA, may not be reconsidered.”
Changing
a vote
·
Section
122, insert the words “whether the requestor voted for or against the
motion.” following the words “by a majority vote,”.
·
Section
123, delete the words “in accordance with section D.3 (4)”, following the
words “divided and called separately”, and substitute with the words “but
only if the divided parts can stand on their own.”
Minutes
·
Section
138 (g), delete clause (g) in its entirety and substitute with the following:
“(g) the
names of any Members who have asked a question during question period,
and the topic of the question;”
·
Section
139 (1), delete subsection (1) in its entirety and substitute with the
following:
“(1) A Member may
make a motion that the minutes be amended to correct an inaccuracy or
omission. The Member must notify the City Clerk of the
proposed correction as soon as is possible prior to the meeting at which they
are confirmed, to allow the City Clerk:
(a) to review the inaccuracy or
omission; and
(b) to
prepare a revision to be distributed at the meeting if required.”
Council
Committee Membership
·
Appendix
A, Section A.6, insert the words “*NOTE: Each Councillor must
sit on two (2) SPCs.”, as a note in a new row below row A.6.
·
Appendix
A, Section A.7, insert the words “**NOTE: A Councillor must not serve
as Chair of more than one SPC at the same time, and must not
serve as Chair of the Audit Committee and Chair of an SPC
at the same time.”, as a note in a new row below row A.7.
Rights
of non-Member Councillors
·
Appendix
A, Section A.13 (2), add a new clause (c) as follows:
“(2) A
non-Member Councillor:
c)
May vote on an agenda item.”
·
Appendix
A, Section A.13 (3), delete clause (b) in its entirety and renumber the
remaining clause accordingly.
Secondary Motions –
Subsidiary (motion to Postpone)
- Appendix
D, Section D.1 (4), in the column labelled “The usage”, delete
the text in its entirety, and substitute with:
“A motion
to postpone consideration of a main motion to a specified later
meeting or to a specific time during the same meeting.”;
Definitions
·
Appendix
E, Section E44, delete the definition “Questions on Urgent Issues” and
substitute with:
““Question
Period” means the time set aside at a Council meeting for Members
to ask Administration specific questions on urgent issues.”
2. Consider
the proposed amendments contained in Attachment 3 to implement a
Councillor-as-Chair-of-Council model for presiding of Council meetings; and
3. Direct
Administration to bring forward a Procedure Bylaw review on the items listed
in “Opportunity For Future Improvements”, contained on Page 7 of this report,
no later than Q4 2018.
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