PRESENT:

Councillor R. Pootmans, Chair

Councillor J. Magliocca, Vice-Chair

Councillor S. Keating

Councillor E. Woolley

Citizen Representative, Mr. B. Day

ALSO PRESENT:

Chief Financial Officer E. Sawyer

City Auditor K. Palmer

Executive Assistant P. Frank

External Auditor T. Nakka

Legislative Assistant J. Lord Charest

RECOGNITION

Councillor Pootmans recognized the tremendous work and service provided by the current membership of the Audit Committee in attendance at their final meeting prior to the

2014 Organizational Meeting.

CLERICAL CORRECTION

A clerical correction was noted to page 1 of 2 of the Agenda Page for today’s meeting, by deleting the name “Citizen Representative, Mr. R. Walters” from the list of Committee Membership.

1.

CONFIRMATION OF AGENDA

CONFIRM AGENDA, Moved by Councillor Magliocca, that the Agenda for the

2014 October 09 Regular Meeting of the Audit Committee be confirmed.

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE AUDIT COMMITTEE,

2014 SEPTEMBER 11

CONFIRM MINUTES, Moved by Councillor Woolley, that the Minutes of the

2014 September 11 Regular Meeting of the Audit Committee be confirmed.

CARRIED

3.

NEW BUSINESS

3.1

ENGAGEMENT OF EXTERNAL AUDITOR DELOITTE LLP FOR PUBLIC PRIVATE PARTNERSHIP (P3) CONSULTING WORK, AC2014-0733

APPROVE, Moved by Mr. Day, that the Administration Recommendation contained in Report AC2014-0733 be approved, as follows:

That the Audit Committee receives this report for information.

CARRIED

3.2

EXTERNAL AUDITOR 2014 FISCAL YEAR AUDIT PLAN, AC2014-0818

APPROVE, Moved by Councillor Magliocca, that the Administration Recommendation contained in Report AC2014-0818 be approved, as follows:

That the Audit Committee:

1. Receive this Report, including the Deloitte 2014 Service Audit Plan, for Information; and

2. Recommends that Council receive this Report for Information.

CARRIED

3.3

CITY AUDITOR’S OFFICE 3RD QUARTER 2014 REPORT, AC2014-0805

APPROVE, Moved by Councillor Woolley, that the Administration Recommendation contained in Report AC2014-0805 be approved, as follows:

1. That Audit Committee receive this report for information.

2. That Audit Committee recommends that Council receive this report for information.

CARRIED

3.4

AUDIT COMMITTEE 3RD QUARTER STATUS REPORT, AC2014-0813

APPROVE, Moved by Councillor Keating, that the Administration Recommendation contained in Report AC2014-0813 be approved, as follows:

That Audit Committee receives this Report for information.

CARRIED

IN CAMERA, Moved by Councillor Keating that, in accordance with Section 197 of the Municipal Government Act, and Sections 16(1),19(1), and 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 10:26 a.m., in order to consider several confidential matters.

CARRIED

The Audit Committee moved into public session at 11:33 a.m. with Councillor Pootmans in the Chair.

RISE AND REPORT, Moved by Councillor Keating, that the Audit Committee rise and report.

CARRIED

4.

IN CAMERA ITEMS

4.1

AUDIT FORUM - VERBAL REPORT, AC2014-0814

DISTRIBUTION

At the request of the Chair, the Legislative Assistant distributed copies of two documents, which are to remain confidential pursuant to Sections 16(1) and 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act, with respect to Report AC2014-0814.

APPROVE, Moved by Councillor Woolley,  that with respect to Report AC2014-0814 the following be approved:

That the Audit Committee recommend that:

1.    The Attainable Homes Calgary Corporation be invited to present to the Audit Committee at their 2014 November 06 meeting with content to be determined after discussions with the Chair of AHCC and the Chair of Audit Committee.

2.    The Verbal Report, In Camera discussions and distributions remain confidential under Sections 16(1) and 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.2

EXTERNAL AUDITOR - VERBAL REPORT, AC2014-0815

APPROVE, Moved by Councillor Magliocca, that with respect to Report AC2014-0815 the following be approved:

That the Audit Committee:

1.     Receive the External Auditor Verbal Report for information; and

2.   Keep the Verbal Report and In Camera discussions confidential pursuant to Sections       24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.3

CITY AUDITOR -  VERBAL REPORT, AC2014-0806

APPROVE, Moved by Mr. Day, that with respect to Report AC2014-0806 the following be approved:

That the Audit Committee:

1.   Receive the City Auditor’s Verbal Report for information; and

2.   Keep the Verbal Report, In Camera discussions and distribution confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.4

CHIEF FINANCIAL OFFICER - VERBAL REPORT, AC2014-0816

APPROVE, Moved by Councillor Keating, that with respect to the Verbal Report

AC2014-0816, the following be approved:

That the Audit Committee:

1.   Receive the Chief Financial Officer Verbal Report for information; and

2.   Keeps the Verbal Report and In Camera discussions confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.5

CHAIR OF AUDIT COMMITTEE - VERBAL REPORT, AC2014-0817

APPROVE, Moved by Councillor Woolley, that with respect to Report AC2014-0817 the following be approved:

That the Audit Committee:

1.   Receive the Chair of Audit Committee Verbal Report for information; and

2.   Keep the Verbal Report, In Camera discussions and distribution confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

5.

ADJOURNMENT

ADJOURN, Moved by Councillor Keating, that this meeting adjourn at 11:38 a.m.

CARRIED

CONFIRMED BY COMMITTEE ON 2014 NOVEMBER 06

Sgd. R. Pootmans                                                           Sgd. J. Lord Charest

CHAIR                                                                           LEGISLATIVE ASSISTANT

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2014 NOVEMBER 03 COMBINED MEETING OF COUNCIL:

CONSENT:

EXTERNAL AUDITOR 2014 FISCAL YEAR AUDIT PLAN, AC2014-0818

CITY AUDITOR’S OFFICE 3RD QUARTER 2014 REPORT, AC2014-0805

The next Regular Meeting of the Audit Committee has been scheduled to be held on 2014 November 06 at 9:30 AM.