MINUTES

AUDIT COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor J. Gondek, Vice-Chair
  • Councillor G-C. Carra
  • Councillor J. Farkas
  • Citizen Representative L. Caltagirone
  • Citizen Representative M. Dalton
  • Citizen Representative M. Lambert
ALSO PRESENT:
  • Chief Financial Officer, C. Male
  • City Auditor K. Palmer
  • External Auditor H. Gill
  • Executive Assistant C. Smillie
  • Acting City Clerk K. Martin
  • Legislative Advisor J. Palaschuk

Councillor Woolley called the Meeting to order at 9:32 a.m.

Councillor Woolley provided opening remarks and recognized Carla Male on her appointment as the permanent Chief Financial Officer and General Manager to the Chief Financial Officer's Department.

  • Moved byCouncillor Gondek

    That the Agenda for the 2019 October 24 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED
  • Moved byCitizen Representative Caltagirone

    That the Minutes of the 2019 September 06 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

Citizen Representative Caltagirone declared a conflict of interest and abstained from discussions and voting with respect to Report AC2019-0625, as she is a board member of Calgary Economic Development. Citizen Representative Caltagirone left the Council Chamber at 9:34 a.m. and returned at 10:08 a.m. after the vote was declared.

A presentation entitled "Calgary Economic Development Ltd. Annual Audit and Risk Report to The City of Calgary's Audit Committee" was distributed with respect to Report AC2019-0625.

  • Moved byCitizen Representative Lambert

    That with respect to Report AC2019-0625, the following be approved:

    That the Audit Committee receive the Presentation and Report for the Corporate Record.

    MOTION CARRIED

A presentation entitled "Opportunity Calgary Investment Fund Ltd. Annual Audit and Risk Report to The City of Calgary's Audit Committee" was distributed with respect to Report AC2019-0890.

  • Moved byCouncillor Farkas

    That with respect to Report AC2019-0890, the following be approved:

    That the Audit Committee receive the Presentation and Report for the Corporate Record.

    MOTION CARRIED

A presentation entitled "AHC Celebrating 10 Years of Fulfilling the Dream of Home", dated 2019 October 24, was distributed with respect to Report AC2019-0646.

  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2019-0646, the following be approved:

    That the Audit Committee receive the Presentation and Report by Attainable Homes Calgary Corporation for the Corporate Record.

    MOTION CARRIED

Councillor Woolley left the Chair at 10:55 a.m. and Councillor Gondek assumed the Chair.

Councillor Woolley resumed the Chair at 10:57 a.m. and Councillor Gondek returned to her regular seat at Committee.

  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2019-1242, the following be approved:

    That the Audit Committee receive the Report for the Corporate Record.

    MOTION CARRIED
  • Moved byCitizen Representative Lambert

    That with respect to Report AC2019-1243, the following be approved:

    That the Audit Committee:

    1. Approve the City Auditor's Office 2020 Audit Plan; and
    2. Recommend that Council receive the City Auditor's Office Revised 2020 Audit Plan for the Corporate Record in accordance with Bylaw 48M2012, Schedule C, Section 1.
    MOTION CARRIED

Councillor Gondek rose on a Point of Privilege, requesting facts be included in a statement made by a member of the Audit Committee.

  • Moved byCitizen Representative Dalton

    That with respect to Report AC2019-1241, the following be approved:

    That the Audit Committee:

    1. Receive this Report for the Corporate Record; and
    2. Recommend that Council receive this Report for the Corporate Record.
    MOTION CARRIED
  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2019-1244, the following be approved:

    That the Audit Committee:

    1. Receive the report for the Corporate Record; and
    2. Recommend that Council receive the report for the Corporate Record in accordance with Bylaw 48M2012, Schedule C, Section 1.
    MOTION CARRIED

Committee, by general consent, moved Item 7.9, Report AC2019-1329, to be heard immediately following Item 7.7, Report AC2019-1241.

  • Moved byCouncillor Carra

    Pursuant to Section (6)1 of the Procedure Bylaw 35M2017, as amended, Committee suspend Section 78 (2)(a) in order to allow for the completion of the agenda prior to the scheduled lunch recess.

    MOTION CARRIED
  • Moved byCouncillor Gondek

    That with respect to Report AC2019-1329, the following be approved:

    The Audit Committee recommends that Council direct Administration to bring a report to the Priorities and Finance Committee no later than Q1 2020 responding to the questions from the Working Group addressing citizen perceptions of the pension plans within The City.

    MOTION CARRIED

Committee recognized Glenda Cole, City Solicitor and General Counsel, for her 32 years of dedicated service to The City of Calgary and wished her well as she retires from The City on November 8. 

The following documents were distributed with respect to Report AC2019-1361:
• A presentation entitled "2019 Law and Corporate Security Report (AC2019-1361) to Audit Committee", dated 2019 October 24; and
• An infographic entitled "Insurance and Claims Services", dated 2019 September.

  • Moved byCitizen Representative Lambert

    That with respect to Report AC2019-1361, the following be approved:

    That the Audit Committee recommend that Council receive this Report for the Corporate Record.

    MOTION CARRIED
  • Moved byCouncillor Carra

    That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, the Audit Committee move into Closed Meeting in the Council Lounge, at 12:24 p.m. to discuss confidential matters, with respect to the following items:

    • 10.1.1 External Auditor Pre-Approval Request, AC2019-1362
    • 10.1.2 External Auditor Provision of Additional Services, AC2019-1363
    • 10.1.3 Audit Forum (Verbal), AC2019-1210
    • 10.1.4 External Auditor (Verbal), AC2019-1212
    • 10.1.5 City Auditor (Verbal), AC2019-1214

    And further, that Harman Gill and Ivana Cvitanusic, External Auditors (Deloitte LLP), be invited to attend the Closed Meeting.

    MOTION CARRIED

    Committee moved into Public Meeting at 1:04 p.m. with Councillor Woolley in the Chair.


  • Moved byCouncillor Carra

    That Committee rise and report.

    MOTION CARRIED
  • People in attendance during the Closed Meeting discussions with respect to Report AC2019-1362:

    Clerks: K. Martin. Advice: H. Gill and I. Cvitanusic. Observer: C. Male, K. Palmer, and C. Smillie.

    Moved byCitizen Representative Lambert

    That with respect to Report AC2019-1362, the following be approved: 

    That the Audit Committee:

    1. Approve the Administration Recommendation contained in Report AC2019-1362; and
    2. Direct the Report and Closed Meeting discussions remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2020 October 24.
    MOTION CARRIED
  • People in attendance during the Closed Meeting discussions with respect to Report AC2019-1363:

    Clerks: K. Martin. Advice: H. Gill and I. Cvitanusic. Observer: C. Male, K. Palmer, and C. Smillie.

     

    Moved byCitizen Representative Dalton

    That with respect to Report AC2019-1363, the following be approved:

    That the Audit Committee:

    1. Approve the Administration Recommendation contained in Confidential Report AC2019-1363; and
    2. Direct that this Report, Recommendation, and Closed Meeting discussions remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2020 April 24.
    MOTION CARRIED
  • People in attendance during the Closed Meeting discussions with respect to Report AC2019-1210:

    Clerks: K. Martin. Advice: H. Gill and I. Cvitanusic. Observer: C. Male, K. Palmer, and C. Smillie.

     

    Moved byCouncillor Carra

    That with respect to Verbal Report AC2019-1210, the following be approved:

    That the Audit Committee:

    1. Receive Verbal Report AC2019-1210 for the Corporate Record; and
    2. Direct that that Closed Meeting discussions remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

No Report was given.

  • People in attendance during the Closed Meeting discussions with respect to Report AC2019-1214:

    Clerks: K. Martin. Advice: K. Palmer and A. Bleau. Observer: C. Smillie. 

    Moved byCitizen Representative Caltagirone

    That with respect to Verbal Report AC2019-1214, the following be approved:

    That the Audit Committee:

    1. Receive Verbal Report AC2019-1214 for the Corporate Record; and
    2. Direct that the Closed Meeting discussions remain confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act
    MOTION CARRIED

None

The Audit Committee Chair thanked the Citizen Representatives and members of Council who sit on the Audit Committee for their dedicated work with the Audit Committee over the past year. This will be the final Audit Committee Meeting before the October 28 Organization Meeting of Council where appointments to the Boards, Commissions, and Committees are made. Following the Organization Meeting of Council there may be changes in the composition of the Audit Committee.

  • Moved byCitizen Representative Lambert

    That this meeting adjourn at 1:10 p.m.

    MOTION CARRIED

    The following items have been forwarded on to the 2019 November 18 Combined Meeting of Council:

    CONSENT:

    • City Auditor's Revised 2020 Audit Plan, AC2019-1243
    • Off-Site Levy Annual Reporting Audit, AC2019-1241
    • City Auditor's Office 3rd Quarter 2019 Report, AC2019-1244
    • Comprehensive Public Sector Pension Review Referral to Audit Committee - Final Report, AC2019-1329
    • 2019 Law and Corporate Security Report, AC2019-1361

    The next Regular Meeting of the Audit Committee is scheduled to be held on 2019 December 06 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON

     


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