MINUTES

AUDIT COMMITTEE

Meeting #:
Date:
-
Location:
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor J. Farkas
  • Citizen Representative L. Caltagirone
  • Citizen Representative M. Lambert
  • Citizen Representative M. Dalton
ALSO PRESENT:
  • Acting Chief Financial Officer C. Male
  • External Auditor T. Nakka
  • External Auditor H. Gill
  • Executive Assistant C. Smillie
  • Acting City Clerk M. A. Cario
  • Legislative Assistant D. Williams

1.
CALL TO ORDER

Councillor Woolley called the Meeting to order at 9:30 a.m.

2.
ELECTION OF CHAIR

Election of Chair was removed from the Agenda by general consent.

3.
ELECTION OF VICE-CHAIR

Election of Vice-Chair was removed from the Agenda by general consent.

4.
OPENING REMARKS

Councillor Woolley provided opening remarks.

5.
CONFIRMATION OF AGENDA

  • Moved byCitizen Representative Lambert

    That the Agenda for the 2018 October 24 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

6.
CONFIRMATION OF MINUTES

6.1
Minutes from the Regular Meeting of the Audit Committee, 2018 September 18
This item has attachments.

1.Post-Meeting Minutes - Audit Committee_Sep18_2018 - English.pdf
  • Moved byCouncillor Farkas

    That the Minutes of the 2018 September 18 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

7.
POSTPONED REPORTS

None

8.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

8.1
Real Estate Acquisitions Audit (Green Line LRT Stage 1) - AC2018-1032
This item has attachments.

1.AC2018-1032 - Real Estate Acquisitions Audit (Green Line LRT Stage 1).pdf
2.Attach 1 - AC2018-1032 - Real Estate Acquisitions Audit (Green Line LRT Stage 1).pdf

Councillor Woolley introduced a group of Grade 6 students from the Arbour Lake School in Ward 2, along with their teacher.

  • Moved byCouncillor Farkas

    That pursuant to Sections 24, 25 and 26 of the Freedom of Information and Protection of Privacy Act, the Audit Committee move into Closed Meeting, at 10:12 a.m., in the Council Lounge, to discuss confidential matters, with respect to Item 8.1, Real Estate Acquisitions Audit (Green Line LRT Stage 1), AC2018-1032.

    MOTION CARRIED

    Committee reconvened in Public Meeting at 10:31 a.m. with Councillor Woolley in the Chair.


  • Moved byCouncillor Farkas

    That Committee rise and report.

    MOTION CARRIED

  • Administration in attendance during the Closed Meeting discussions with respect to Report AC2018-1032:

    Clerk: M. A. Cario. Advice: S. Quayle, D. Cassidy. Observer: K. Palmer, A. Cohen, P. Lewis, C. Male, C. Smillie. External Auditor: T. Nakka.

    Moved byCitizen Representative Lambert

    That with respect to Report AC2018-1032, the following be approved:

    That Committee:

    1. Receive this report for information; 
    2. Recommend that Council receive this report for information; and
    3. Direct that the closed meeting discussions with respect to Report AC2018-1032 remain confidential pursuant to Sections 24, 25 and 26 of the Freedom of Information and the Protection of Privacy Act.
    MOTION CARRIED

8.2
Calgary Parking Authority Annual Report to City Audit Committee - AC2018-0601
This item has attachments.

1.Calgary Parking Authority Annual Report to City Audit Committee - AC2018-0601.pdf
2.Attach 1 - Governance and Succession Plan - AC2018-0601.pdf
3.Attach 2 - CPA 2017 Financial Highlights Summary - AC2018-0601.pdf
4.Attach 3 - AC2018-0601 - CPA Financial Statements December 31, 2017.pdf
5.Attach 4 - AC2018-0601 - CPA 2018 Initiatives and Strategies.pdf
6.Attach 5 - AC2018-0601 - CPA Risk Register.pdf
7.Attach 6 - AC2018-0601 - CPA Top 3 Risks with Impact to Calgary.pdf
8.Attach 7 - AC2018-0601 - Control Environment Assessment.pdf
9.Attach 8 - AC2018-0601 - 2017 Year End Audit Communication (Deloitte).pdf
10.Attah 9 - AC108-0601 - Work Plan 2018.pdf
11.Attach 10 - AC2018-0601.pdf
  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2018-0601, the following be approved:

    That the Audit Committee receive this report for information.

    MOTION CARRIED

8.3
Information Technology Challenges and Opportunities, AC2018-1210
This item has attachments.

1.AC2018-1210 - Information Technology Challenges and Opportunities.pdf
2.Attach 1 - AC2018-1210 - Information Technology Challenges and Opportunities.pdf
  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2018-1210, the following be approved, after amendment:

    That Committee:

    1. Receive this Report for information; and
    2. Direct the Human Resources and Finance Business Units be added to the Audit Committee 2019 Work Plan in Q1 and Q4 respectively, and that they work with the Chair and Vice-Chair of Audit Committee on the development of a presentation providing an update on their future challenges and opportunities.
    MOTION CARRIED

    Pursuant to Section 6(1) of Procedure Bylaw 35M2017, as amended, Section 78(2)(b) was suspended by general consent in order that Committee may complete today's Agenda.


  • Moved byCouncillor Farkas

    That Committee postpone Item 11.1.1, Report AC2018-1177, to the 2018 November 20 Regular Meeting of the Audit Committee.

    MOTION CARRIED

8.4
Plebiscite Readiness Review - AC2018-1247
This item has attachments.

1.Plebiscite Readiness Review - AC2018-1247.pdf
  • Moved byCitizen Representative Dalton

    That with respect to Report AC2018-1247, the following be approved:

    That Committee:

    1. Receive this Report for information; and
    2. Recommend that Council receive this Report for information.
    MOTION CARRIED

8.5
City Auditor's Office 3rd Quarter 2018 Report - AC2018-1246
This item has attachments.

1.City Auditor's Office 3rd Quarter 2018 Report - AC2018-1246.pdf
2.Attah 1 - AC2018-1246 - City Auditor's Office 3rd Quarter 2018 Report.pdf
  • Moved byCouncillor Farkas

    That with respect to Report AC2018-1246, the following be approved:

    That Committee:

    1. Receive this Report for information; and
    2. Recommend that Council receive this Report for information.
    MOTION CARRIED

9.
ITEMS DIRECTLY TO COMMITTEE

10.
URGENT BUSINESS

None

11.
CONFIDENTIAL ITEMS

  • Moved byCitizen Representative Dalton

    That pursuant to Sections 24 and 26 of the Freedom of Information and Protection of Privacy Act, the Audit Committee move into Closed Meeting, at 12:44 p.m., in the Council Lounge, to discuss confidential matters, with respect to the following items:

    • 11.1.2  Audit Forum (Verbal), AC2018-1173
    • 11.1.3  External Auditor (Verbal), AC2018-1175; and
    • 11.1.4  City Auditor (Verbal), AC2018-1176
    MOTION CARRIED

  • Committee reconvened in Public Meeting at 12:58 p.m. with Councillor Woolley in the Chair.

    Moved byCitizen Representative Caltagirone

    That Committee rise and report.

    MOTION CARRIED

11.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

11.1.1
Audit Committee Annual Self Assessment (2017-2018) - AC2018-1177

Item 11.1.1, Report AC2018-1177 was postponed to the 2018 November 20 Regular Meeting of the Audit Committee.

11.1.2
Audit Forum (Verbal) - AC2018-1173

  • Administration in attendance during the Closed Meeting discussions with respect to Verbal Report AC2018-1173:

    Clerk: M. A. Cario. Advice: K. Palmer. Observer: C. Male, C. Smillie.

    Moved byCouncillor Farkas

    That with respect to Verbal Report AC2018-1173, the following be approved:

    That the Audit Committee direct that the Verbal Report and Closed Meeting discussions remain confidential pursuant to Section 24 and 26 of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

11.1.3
External Auditor (Verbal) - AC2018-1175

No report was given.

11.1.4
City Auditor (Verbal) - AC2018-1176

  • Administration in attendance during the Closed Meeting discussions with respect to Verbal Report AC2018-1176:

    Clerk: M. A. Cario. Advice: K. Palmer. Observer: C. Male, C. Smillie.

    Moved byCitizen Representative Dalton

    That with respect to Verbal Report AC2018-1176, the following be approved:

    That the Audit Committee direct that the Verbal Report and Closed Meeting discussions remain confidential pursuant to Section 24 and 26 of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

11.2
URGENT BUSINESS

None

12.
ADJOURNMENT

  • Moved byCouncillor Farkas

    That this meeting adjourn at 1:00 p.m.

    MOTION CARRIED

    The following item has been forwarded to the 2018 November 12 Public Hearing Meeting of Council:

    CONSENT:
    Plebiscite Readiness Review - AC2018-1247

     

    The following items have been forwarded to the 2018 November 19 Regular Meeting of Council:

    CONSENT:
    Real Estate Acquisitions Audit (Green Line LRT Stage 1) - AC2018-1032
    City Auditor's Office 3rd Quarter 2018 Report - AC2018-1246

     

    The next Regular Meeting of the Audit Committee is scheduled for 2018 November 20 at 9:30 a.m.


    CONFIRMED BY COMMITTEE ON


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