MINUTES

AUDIT COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor J. Gondek, Vice-Chair
  • Councillor G-C. Carra
  • Councillor J. Farkas
  • Citizen Representative L. Caltagirone
  • Citizen Representative M. Dalton
  • Citizen Representative M. Lambert
ALSO PRESENT:
  • Acting Chief Financial Officer, C. Male
  • City Auditor K. Palmer
  • Executive Assistant C. Smillie
  • External Auditor H. Gill
  • Acting City Clerk K. Martin
  • Legislative Advisor J. Palaschuk

Councillor Woolley called the Meeting to order at 9:33 a.m.

Councillor Woolley provided opening remarks and introduced Shahid Qureshi, a former member of the Audit Committee.

  • Moved byCouncillor Carra

    That the Agenda for the 2019 September 6 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED
  • Moved byCitizen Representative Caltagirone

     

    That the Minutes of the 2019 July 23 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED
  • Moved byCouncillor Carra

    That with respect to Verbal Report AC2019-1107, the following be approved:

    That the Audit Committee receive Verbal Report, Green Line LRT - Project Governance Update, for information.

    MOTION CARRIED

Committee, by general consent, suspended Section 78(2)(a) of the Procedure Bylaw, 35M2017, as amended, to complete the remainder of the Agenda prior to the scheduled lunch recess.

  • Moved byCouncillor Gondek

    That with respect to Verbal Report AC2019-1095, the following be approved:

    That the Audit Committee receive the presentation from Human Resources for information and for the Corporate Record.

    MOTION CARRIED
  • Moved byCitizen Representative Lambert

    That with respect to Report AC2019-1027, the following be approved:

    That the Audit Committee:

    1. Receive report AC2019-1027 for the Corporate Record; and
    2. Recommend that Council receive Report AC2019-1027 for the Corporate Record
    MOTION CARRIED

A Supplementary Report was distributed with  respect to Report AC2019-1041.

  • Moved byCouncillor Gondek

    That with respect to Report AC2019-1041, the following be approved:

    That the Audit Committee recommends Council direct Audit Committee to provide final recommendations on how to best achieve the intent of Notice of Motion C2019-0568 at the 2019 November 18 Combined Meeting of Council.

    MOTION CARRIED
  • Moved byCouncillor Gondek

    That Committee reconsider it decision with respect to Report AC2019-1041

    MOTION CARRIED
  • Moved byCouncillor Gondek

    That with respect to Report AC2019-1041, the following be approved:

    1. That Council approve the Audit Committee request to defer their September Report to 2019 November to allow the Working Group the opportunity to complete their work; and
    2. The Audit Committee accept the distributed Report into the Corporate Record.
    MOTION CARRIED
  • Moved byCouncillor Farkas

    That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 19 (Confidential evaluations), 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, the Audit Committee move into Closed Meeting in the Council Lounge, at 12:26 p.m. to discuss confidential matters, with respect to the following items:

    •  10.1.1. Audit Forum (Verbal), AC2019-0993
    •  10.1.2. External Auditor (Verbal), AC2019-0994
    •  10.1.3. City Auditor (Verbal), AC2019-0995
    •  10.1.4. External Auditor 2018-2019 Performance Assessment, AC2019-0937

    And further, that Harman Gill and Ivana Cvitanusic, External Auditors, (Deloitte LLP), be invited to attend the Closed Meeting.

    MOTION CARRIED

    Committee moved into Public Meeting at 1:01 p.m. with Councillor Woolley in the Chair.


  • Moved byCouncillor Gondek

    That Committee rise and report.

    MOTION CARRIED
  • People in attendance during the Closed Meeting discussions with respect to Report AC2019-0993:

    Administration: K. Martin. Advice: C. Male. Observer: K. Palmer and C. Smillie. External Advice: H. Gill and I. Cvitanusic.

    Moved byCitizen Representative Lambert

    That with respect to Verbal Report AC2019-0993, the following be approved:

    That the Audit Committee:

    1. Receive Verbal Report AC2019-0993 for information; and
    2. Direct the Closed Meeting discussions remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

No report was given.

  • People in attendance during the Closed Meeting discussions with respect to Report AC2019-0995:

    Administration: K. Martin. Advice: C. Male. Observer: K. Palmer and C. Smillie.

    Moved byCitizen Representative Caltagirone

    That with respect to Verbal Report AC2019-0995, the following be approved:

    That the Audit Committee:

    1. Receive Verbal Report AC2019-0995 for information; and
    2. Direct the Closed Meeting discussions remain confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

A revised confidential Attachment 1 was distributed with respect to Report AC2019-0937.

  • People in attendance during the Closed Meeting discussions with respect to Report AC2019-0937:

    Administration: K. Martin. Advice: C. Male. Observer: C. Smillie.

    Moved byCouncillor Farkas

    That with respect to Report AC2019-0937, the following be approved:

    That the Audit Committee:

    1. Receive Report AC2019-0937 for the Corporate Record;
    2. Forward the Report and Attachments to Council for information; and
    3. Direct the Report, revised Attachments, and Closed Meeting discussions remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party) and 19 (Confidential evaluations) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2034 September 06.
    MOTION CARRIED

None

  • Moved byCitizen Representative Lambert

    That this meeting adjourn at 1:05 p.m.

    MOTION CARRIED

    The following items have been forwarded to the 2019 September 30 Combined Meeting of Council:

     CONSENT:

    • Supply Management Warehouse and Inventory Audit, AC2019-1027

    CONFIDENTIAL CONSENT:

    • External Auditor 2018-2019 Performance Assessment, AC2019-0937

    The next Regular Meeting of the Audit Committee is scheduled to be held 2019 October 24

     

    CONFIRMED BY COMMITTEE ON


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