MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:	Thursday, March 22, 2018 at 9:30 A.m. - 4:30 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Mayor N. Nenshi, Chair
• Councillor S. Chu, Vice-Chair
• Councillor W. Sutherland (UCS Chair)
• Councillor G-C. Carra (CPS Alternate)
• *Councillor J. Farkas
• Councillor J. Gondek (T&T Alternate)
• Councillor E. Woolley (Audit Chair)

ALSO PRESENT:

• City Manager J. Fielding
• City Solicitor and General Counsel G. Cole
• Chief Financial Officer E. Sawyer
• Acting City Clerk M. A. Cario
• Legislative Assistant L. McDougall

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1.

CALL TO ORDER

Councillor Chu called the Meeting to order at 9:34 a.m.

2.

OPENING REMARKS

Councillor Chu provided opening remarks at today's Meeting.

3.

CONFIRMATION OF AGENDA

• Moved by Councillor Sutherland

  That the Agenda for today's Meeting be amended by bringing forward Item 9.1.1, Report PFC2018-0197 to be dealt with following Item 6.1, Report PFC2018-0196.

  MOTION CARRIED
• Moved by Councillor Sutherland

  That the Agenda for the 2018 March 22 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

Mayor Nenshi assumed the Chair at 9:36 a.m. and Councillor Chu returned to his regular seat in Committee.

4.1

Minutes of the Regular Meeting of the Priorities and Finance Committee, 2018 March 06

• Moved by Councillor Sutherland

  That the Minutes of the Priorities and Finance Committee held on 2018 March 06, be confirmed.

  MOTION CARRIED

5.

POSTPONED REPORTS

None

6.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1

Silvera for Seniors Budget Review, PFC2018-0196

Speakers:

1. Arlene Adamson, Silvera for Seniors

A PowerPoint presentation entitled "2018 Lodge Operating Budget", dated 2018 March 22, with respect to Report PFC2018-0196, was distributed. 

• Moved by Councillor Sutherland

  That, in accordance with Sections 24 and 27 of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee now move into Closed Meeting at 10:35 a.m., in the Council Boardroom, to discuss confidential matters with respect to Reports PFC2018-0196 and PFC2018-0197.

  Against:  Councillor Farkas 

  MOTION CARRIED

• Committee reconvened in Public Meeting at 11:16 a.m. with Mayor Nenshi in the Chair.

  Moved by Councillor Sutherland

  That Committee rise and report.

  MOTION CARRIED

• Administration in attendance during the Closed Meeting discussions with respect to Report PFC2018-0196:

  Clerk: M. A. Cario, L. McDougall. Advice: T. Goldstein, T. Ward, S. Woodgate, J. Caldwell, A. Wedderburn, L. Kerr, K. Hanson, A. Selimos, E. Sawyer, A. McIntyre. Legal: G. Cole.

  Moved by Councillor Sutherland

  That with respect to Report PFC2018-0196, the following be approved after amendment:

  The Priorities and Finance Committee recommend that Council:

  1. Review Silvera for Seniors’ 2018 capital and lodge operating budgets for consistency with The City’s operating and budgeting principles;
  2. Approve the Silvera for Seniors budget as presented, or with adjustments that Council sees as appropriate based on The City’s 2018 operating budget;
  3. Upon The City and Silvera for Seniors agreeing upon content for a new Ministerial Order and the Minister of Seniors and Housing publicly releasing a signed Ministerial Order incorporating that content, approve an additional one-time grant of $1.85M for Silvera for Seniors for 2018 to be funded from the Fiscal Stability Reserve.  This is in addition to the $1.365M provided to Silvera as an annual grant, for a total City financial contribution of $3.215M for 2018;
  4. Recommend that The City continue working with and advocating to the Government of Alberta to improve asset management for seniors’ lodges including an end of life cycle plan and replacement strategy;
  5. Direct that the Closed Meeting discussions with respect to Report PFC2018-0196 remain confidential pursuant to Sections 24 and 27 of the Freedom of Information and Protection of Privacy Act.
  MOTION CARRIED

6.2

2017 Year End Accountability Report, PFC2018-0101

A PowerPoint presentation entitled "Action Plan 2015-2018, 2017 Year-End Accountability Report", dated 2018 March 22, with respect to Report PFC2018-0101, was distributed.

• Moved by Councillor Chu

  That with respect to Report PFC2018-0101, the Priorities and Finance Committee recommends that Council receive this report for information.

  MOTION CARRIED

6.3

Strategic Growth in the Rangeview Area Structure Plan, PFC2018-0240

A PowerPoint presentation entitled "Strategic Growth in the Rangeview Area Structure Plan", dated 2018 March 22, with respect to Report PFC2018-0240, was distributed.

• Moved by Councillor Sutherland

  That with respect to Report PFC2018-0240, the following be approved, after amendment:

  That the Priorities and Finance Committee recommend:

  1. That this report (PFC2018-0240) be directed to the April 16 Public Hearing Meeting of Council to the Public Hearing portion of the Agenda;
  2. Council hold a public hearing on the proposed bylaw amendment set out in Attachment 2; and
  3. That Council approve the proposed bylaw amendment to the Rangeview Area Structure Plan in Attachment 2.
  MOTION CARRIED

6.4

Municipal Naming, Sponsorship and Naming Rights Policy Update, PFC2018-0159

A PowerPoint presentation entitled "Municipal Naming, Sponsorship and Naming Rights Policy Update", dated 2018 March 22, with respect to Report PFC2018-0159, was distributed.

• Moved by Councillor Carra

  Amendment:

  That Attachment 2 to Report PFC2018-0159 be amended in Page 13 of 19, by deleting Section 2.2.10 in its entirety and substituting with the following:

  "Dual naming of roadways is not normally permitted. However, secondary names may be used on signage in cases of historical, heritage, or community value at the direction of council."

  MOTION CARRIED
• Moved by Councillor Chu

  That with respect to Report PFC2018-0159, the following be approved, as amended and after amendment:

  That the Priorities and Finance Committee recommends that Council approve the proposed amendments to the Municipal Naming, Sponsorship and Naming Rights Policy, CP2016-01 (Attachment 2, as amended).

  And further, that this Report be forwarded to the 2018 April 05 Combined Meeting of Council.

  MOTION CARRIED

6.5

Recognitions by Council Policy, PFC2018-0112

Subject to Section 6(1) of Procedure Bylaw 35M2017, Section 78(2)(a) was suspended by general consent to allow Committee to complete the remainder of the Agenda prior to the scheduled recess.

• Moved by Councillor Chu

  That with respect to Report PFC2018-0112, the following be approved:

  That the Priorities and Finance Committee recommend that Council:

  1. Approve the ‘Recognitions by Council’ policy; and
  2. Direct Administration to prepare any necessary amendments to the Procedure Bylaw to align with the ‘Recognitions by Council’ policy.
  MOTION CARRIED

7.

ITEMS DIRECTLY TO COMMITTEE

7.1

REFERRED REPORTS

None

7.2

NOTICE(S) OF MOTION

None

8.

URGENT BUSINESS

None

9.

CONFIDENTIAL ITEMS

9.1

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

9.1.1

Silvera for Seniors Ministerial Order Review, PFC2018-0197

A PowerPoint presentation entitle "Silvera for Seniors Ministerial Order Review", dated 2018 March 22, with respect to Report PFC2018-0197, was distributed at the Closed Meeting, to remain confidential subject to Sections 24 and 27 of the Freedom of Information and Protection of Privacy Act.

• Administration in attendance during the Closed Meeting discussions with respect to Report PFC2018-0197:

  Clerk: M. A. Cario, L. McDougall. Advice: T. Goldstein, T. Ward, S. Woodgate, J. Caldwell, A. Wedderburn, L. Kerr, K. Hanson, A. Selimos, E. Sawyer, A. McIntyre. Legal: G. Cole.

  Moved by Councillor Sutherland

  With respect to Report PFC2018-0197, the following be approved, after amendment:

  That the Priorities and Finance Committee recommends that Council:

  1. Approve Revised Administration Recommendation 1, as discussed during the Closed Meeting; and
  2. Direct that the Closed Meeting presentation and discussion, Report and Attachment 2 remain confidential pursuant to Sections 24 and 27 of the Freedom of Information and Protection of Privacy Act until such time as a new signed Ministerial Order is publicly released but in the interim, authorize the Director, Calgary Housing, to share such information and material with the Minister and her staff and Silvera for Seniors as may be required to facilitate discussions between them.
  MOTION CARRIED

9.2

URGENT BUSINESS

None

10.

ADJOURNMENT

• Moved by Councillor Chu

  That this meeting adjourn at 12:05 p.m.

  MOTION CARRIED

   

  THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2018 APRIL 05 COMBINED MEETING OF COUNCIL:

  COMMITTEE REPORTS:

  Municipal Naming, Sponsorship and Naming Rights Policy Update, PFC2018-0159

   

  THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2018 APRIL 16 REGULAR PUBLIC HEARING MEETING OF COUNCIL:

  PLANNING MATTERS FOR PUBLIC HEARING:
  Strategic Growth in the Rangeview Area Structure Plan, PFC2018-0240

  
  THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2018 APRIL 23 REGULAR MEETING OF COUNCIL:

  CONSENT:

  Silvera for Seniors Budget Review, PFC2018-0196

  2017 Year End Accountability Report, PFC2018-0101

  Recognitions by Council Policy, PFC2018-0112

  CONFIDENTIAL ITEMS:
  Silvera for Seniors Ministerial Order Review, PFC2018-0197

  
  The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2018 April 10 at 9:30 a.m.