MINUTES

AUDIT COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor G. Chahal, Vice-Chair
  • Councillor J. Farkas
  • Councillor D. Farrell
  • Councillor E. Woolley
  • Citizen Representative M. Dalton
  • Citizen Representative M. Lambert
ALSO PRESENT:
  • Chief Financial Officer E. Sawyer
  • City Auditor K. Palmer
  • External Auditor T. Nakka
  • Acting City Clerk L. McDougall
  • Legislative Assistant J. Lord Charest

Councillor Chahal called today's Meeting to Order at 9:33 a.m.

Councillor Chahal provided Opening Remarks at today's Meeting.

  • Moved byCouncillor Farkas

    That the Agenda for the 2018 February 13 Regular Meeting of the Audit Committee, be confirmed.

    MOTION CARRIED
  • Moved byCouncillor Farrell

    That the Minutes of the Audit Committee held on 2018 January 26, be confirmed.

    MOTION CARRIED
  • Moved byCitizen Representative Dalton

    That with respect to Report AC2018-0034, the following be approved:

    1. That Audit Committee receive this Report for information; and
    2. That Audit Committee recommend that Council receive this Report for information.
    MOTION CARRIED

The following documents were distributed with respect to Report AC2018-0019:

  • Colour copy of page 10 of 21 of the Attachment; and
  • A PowerPoint presentation entitled "2017 Annual Report", dated 2018 February 13.
  • Moved byCouncillor Farkas

    That with respect to Report AC2018-0019, the following be approved:

    1. That Audit Committee receive this Report for information; and
    2. That Audit Committee recommend that Council receive this Report for information.
    MOTION CARRIED
  • Moved byCitizen Representative Dalton

    That the Audit Committee move into Closed Meeting at 10:41 a.m., in the Council Lounge, to discuss confidential matters, subject to Sections 24 and 26 of the Freedom of Information and Protection of Privacy Act, with respect to the following Reports:

    • Annual Update – Information Technology, AC2018-0133;
    • Audit Forum (Verbal Report), AC2018-0031;
    • External Auditor (Verbal Report), AC2018-0033; and
    • City Auditor (Verbal Report), AC2018-0032.
    MOTION CARRIED
  • The Audit Committee reconvened at 11:41 a.m. with Councillor Chahal in the Chair.

    Moved byCouncillor Woolley

    That the Audit Committee rise and report.

    MOTION CARRIED
  • Administration in Attendance during the Closed Meeting discussions with respect to Report AC2018-0133:

    Clerk: L. McDougall. Presenter: H. Reed-Fenske and O. Key. Advice: E. Sawyer, K. Palmer, C. Male and I. Lofthouse. External Auditor: T. Nakka and H. Gill.

    Moved byCouncillor Woolley

    That with respect to Report AC2018-0133, the following be approved, after amendment:

    That the Audit Committee:

    1. Receive this Report for information;
    2. Direct that Administration bring forward a presentation to Audit Committee no later than Q4 2018 on the challenges and opportunities facing The City of Calgary as it relates to:

      • The evolving role of IT in municipalities;
      • Decision-making processes around hardware and software investments;
      • Leveraging new technologies while maintaining existing systems;
      • Securing City assets against new and emerging threats;
      • Benchmarking to compare IT business functions and associated costs with other private and public sector organizations of similar size and complexity;
      • Impacts of machine learning, artificial intelligence, augmented reality and robotics on city operations and decision-making; and
    3. Keep Attachment 1 confidential subject to Section 24 of the Freedom of Information and Protection of Privacy Act until the identified risks have been mitigated.
    MOTION CARRIED
  • Administration in Attendance during the Closed Meeting discussions with respect to Report AC2018-0031:

    Clerk: L. McDougall. Presenter: E. Sawyer and C. Male. Advice: K. Palmer. External Auditor: T. Naka and H. Gill. 

    Moved byCitizen Representative Lambert

    That with respect to Report AC2018-0031, the following be approved:

    That the Audit Committee direct that the Verbal Report and Closed Meeting discussions remain confidential subject to Sections 24 and 26 of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED
  • Administration in Attendance during the Closed Meeting discussions with respect to Report AC2018-0031:

    Clerk: L. McDougall. External Auditor: T. Naka and H. Gill.

    Moved byCitizen Representative Dalton

    That with respect to Report AC2018-0033, the following be adopted:

    That the Audit Committee directs that the Verbal Report and Closed Meeting discussions remain confidential subject to Sections 24 and 26 of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED
  • Moved byCitizen Representative Lambert

    That this Meeting adjourn at 11:46 a.m.

    MOTION CARRIED

    The following items have been forwarded to the 2018 February 26 Regular Meeting of Council:

    CONSENT:

    New Central Library Readiness Audit, AC2018-0034

    City Auditor's Office 2017 Annual Report

     

    The next Regular Meeting of the Audit Committee is scheduled to be held on 2018 April 17 at 8:30 a.m.

     

    CONFIRMED BY COMMITTEE ON 2018