MINUTES

AUDIT COMMITTEE

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IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor J. Farkas, Vice-Chair
  • Councillor D. Colley-Urquhart (Remote Participation)
  • Councillor J. Gondek (Remote Participation)
  • Citizen Representative L. Caltagirone (Remote Participation)
  • Citizen Representative M. Dalton
  • Citizen Representative M. Lambert (Remote Participation)
ALSO PRESENT:
  • City Manager D. Duckworth
  • Chief Financial Officer C. Male
  • City Auditor K. Palmer (Remote Participation)
  • Deputy City Auditor L. Ormsby
  • External Auditor H. Gill (Remote Participation)
  • Executive Assistant C. Smillie
  • Deputy City Clerk K. Martin
  • Legislative Advisor L. Gibb

1.
CALL TO ORDER
 

Councillor Woolley called the Meeting to order at 9:34 a.m.

ROLL CALL

Councillor Woolley, Councillor Colley-Urquhart, Councillor Farkas, Citizen Representative L. Caltagirone, Citizen Representative M. Dalton, Citizen Representative M. Lambert.

Absent at ROLL CALL: Councillor Gondek (joined at 9:57 a.m.)

2.
OPENING REMARKS
 

Councillor Woolley announced that Citizen Representative M. Dalton will not continue another term with the Audit Committee and on behalf of the Audit Committee, thanked him for his valuable contribution.

3.
CONFIRMATION OF AGENDA
 

  • Moved byCitizen Representative Dalton

    That the Agenda for the 2020 September 17 Regular Meeting of the Audit Committee be confirmed.

    Vote Type: Majority (Voted)
    MOTION CARRIED

4.
CONFIRMATION OF MINUTES
 

4.1
Minutes of the Regular Meeting of the Audit Committee, 2020 July 23
This item has attachments. 

1.Unconfirmed Minutes - 2020 July 23 - Audit Committee.pdf
  • Moved byCitizen Representative Dalton

    That the Minutes of the 2020 July 23 Regular Meeting of the Audit Committee be confirmed.

    Vote Type: Majority (Voted)
    MOTION CARRIED

5.
CONSENT AGENDA
 

6.
POSTPONED REPORTS
 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

7.1
Strategic Update for Finance - Budgeting and Risk (Verbal Presentation), AC2020-1022
This item has attachments. 

1.Distrib-Presentation-AC2020-1022.pdf

A presentation entitled "Strategic Outlook for Finance – Budgeting and Risk AC2020-1022," dated 2020 September 17, was electronically distributed with respect to Verbal Report AC2020-1022.

City Manager D. Duckworth joined the meeting in person at 10:10 a.m.

  • Moved byCitizen Representative Dalton

    That with respect to Verbal Report AC2020-1022, the following be approved:

    That the Audit Committee receive the presentation for the Corporate Record.

    Vote Type: Majority (Voted)
    MOTION CARRIED

7.2
SAVE Program Preliminary Results and Actions (Verbal Presentation), AC2020-1048
This item has attachments. 

1.Distrib-Presentation-AC2020-1048.pdf

A presentation entitled "AC2020-1048: Solutions for Achieving Value and Excellence (SAVE) Program Preliminary Results and Actions," dated 2020 September 17 was electronically distributed with respect to Verbal Report AC2020-1048.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Verbal Report AC2020-1048, the following be approved:

    That the Audit Committee receive the presentation for the Corporate Record.

    Vote Type: Majority (Voted)
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE
 

9.
URGENT BUSINESS
 

None

10.
CONFIDENTIAL ITEMS
 

Pursuant to Section 6(1) of the Procedure Bylaw 35M2017, Section 78 2(a) be suspended, by General Consent, to allow Committee to complete the remainder of today’s Agenda prior to the scheduled lunch recess.

  • Moved byCouncillor Farkas

    That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee move into Closed Meeting, at 12:06 p.m. in the Council Boardroom, to consider confidential matters with respect to the following items:

    • 10.1.1 Audit Forum (Verbal), AC2020-0916;
    • 10.1.2 External Auditor (Verbal), AC2020-0917; and
    • 10.1.3 City Auditor (Verbal,) AC2020-0919.

    And further, that Harman Gill, Erica Vervoort, and Ivana Cvitanusic, External Auditors (Deloitte LLP), be invited to attend the Closed Meeting.

    Vote Type: Majority (Voted)
    MOTION CARRIED

    Committee reconvened in public meeting at 12:32 p.m. with Councillor Woolley in the Chair.

    ROLL CALL

    Councillor Woolley, Councillor Farkas, Councillor Gondek, Citizen Representative L. Caltagirone, and Citizen Representative M. Lambert.


  • Moved byCouncillor Gondek

    That Committee rise and report.

    Vote Type: Majority (Voted)
    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

10.1.1
Audit Forum (Verbal), AC2020-0916
 

People in attendance during the Closed Meeting discussions with respect to Report AC2020-0916:

Clerks: K. Martin and D. Williams. Advice: L. Ormsby, C. Male, L. Tocher, and T. Rathie.  Law: None. Observers: C. Smillie.

External Advice: Erica Vervoort, Ivana Cvitanusic and Harman Gill, External Auditor (Deloitte)

  • Moved byCouncillor Farkas

    That with respect to Report AC2020-0916, the following be approved:

    That the Audit Committee direct the Closed Meeting discussions remain confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

    Vote Type: Majority (Voted)
    MOTION CARRIED

10.1.2
External Auditor (Verbal), AC2020-0917
 

No report was given.

10.1.3
City Auditor (Verbal), AC2020-0919
 

No report was given.

10.2
URGENT BUSINESS
 

None

11.
ADJOURNMENT
 

  • Moved byCouncillor Farkas

    That this meeting adjourn at 12:34 p.m.

    ROLL CALL

    Councillor Woolley, Councillor Farkas, Citizen Representative L. Caltagirone, and Citizen Representative M. Lambert.

    Vote Type: Majority (Voted)
    MOTION CARRIED

    The next Regular Meeting of the Audit Committee is scheduled to be held on 2020 October 22 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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