Committee Minutes

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MINUTES

 

Priorities and Finance Committee

HELD 2016 July 19 AT 9:30 AM

IN THE Engineering Traditions Committee Room

 

PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor A. Chabot (PUD Chair)

Councillor P. Demong (U&CS Chair)

Councillor D. Colley-Urquhart (CPS Chair)

Councillor S. Keating (T&T Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor E. Woolley

ALSO PRESENT:

Chief Financial Officer E. Sawyer

Deputy City Manager B. Stevens

General Manager S. Dalgleish

General Manager M. Logan

Acting General Manager R. Spackman

Acting City Clerk B. Hilford

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

1.

CONFIRMATION OF AGENDA

 

CONFIRM AGENDA, Moved by Councillor Chabot, that the Agenda for the 2016 July 19 Regular Meeting of the Priorities and Finance Committee be confirmed.

 

 

CARRIED

 


 


2.

CONFIRMATION OF MINUTES

 

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2016 JUNE 28

 

CONFIRM MINUTES, Moved by Councillor Chabot, that the Minutes of the Regular Meeting of the Priorities and Finance Committee, held on 2016 June 28, be confirmed.

 

 

CARRIED

 

3.

TABLED REPORTS

 

3.1

Q2 2016 UPDATE ON THE CAPITAL INFRASTRUCTURE INVESTMENT STRATEGY, PFC2016-0600 (C2016-0561)

 

Mayor Nenshi assumed the Chair at 9:32 a.m. and Councillor Sutherland returned to his seat in Committee.

 

 

DECLARATION OF INTEREST

 

*Councillor Woolley notified the Chair of a particular interest in all remaining items on the Agenda and is entitled to vote on the items.

 

TABLE, Moved by Councillor Sutherland, that Item 3.1, PFC2016-0600 be tabled to be dealt with at the call of the Chair.

 

Opposed:  A. Chabot

 

CARRIED

 

4.1

2015 AUDITED FINANCIAL STATEMENTS FOR BUSINESS REVITALIZATION ZONES, PFC2016-0409

 

DISTRIBUTION

 

At the request of the Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of a revised Attachment 11 to Report PFC2016-0409, which is to remain confidential pursuant to Section 16(1) of the Freedom of Information and Protection of Privacy Act.

 

SPEAKER

 

Alison Karim-McSwiney, International Avenue Business Revitalization Zone

 

 


 

AMENDMENT, Moved by Councillor Woolley, that the Recommendations contained in Report PFC2016-0409 be amended, by adding a new Recommendation 2, as follows, and by renumbering the Recommendations accordingly:

 

“2.  Council direct Administration to bring an Annual Report highlighting steps taken towards meeting the goals and objectives identified in the Business Revitalization Zone (BRZ) 2015-2018 Business Plan as well as other successes, challenges and overall governance of Calgary BRZs, and return to Council through SPC on Community and Protective Services no later than Q2 2017.”

 

ROLL CALL VOTE

 

For:

D. Colley-Urquhart, R. Pootmans, W. Sutherland, E. Woolley, N. Nenshi

 

Against:

A. Chabot, P. Demong, S. Keating

 

CARRIED

 

APPROVE, Moved by Councillor Chabot, that Administration Recommendations 1 and 3 contained in Report PFC2016-0409 be approved, after amendment, as follows:

 

That the Priorities and Finance Committee recommends that Council:

 

1.    Receive for information the 2015 Audited Financial Statements for:

 

1)      Bowness BRZ;

2)      Calgary Downtown Association;

3)      Fourth Street BRZ;

4)      Inglewood BRZ;

5)      International Avenue BRZ;

6)      Kensington/Louise Crossing BRZ;

7)      Marda Loop BRZ;

8)      Montgomery BRZ;

9)      17th Avenue Retail Entertainment District BRZ;

10)  Victoria Crossing BRZ; as per Attachments #1 to 10; and

 

3.  Attachments #1 to 12 and revised Attachment 11, to this report remain confidential under Section 16(1) of the Freedom of Information and Protection of Privacy Act, for 15 years.

 

 

 

CARRIED

APPROVE, AS AMENDED, Moved by Councillor Chabot, that Administration Recommendation 2 contained in Report PFC2016-0409 be approved, as amended, as follows:

 

That the Priorities and Finance Committee recommends that:

 

2.   Council direct Administration to bring an Annual Report highlighting steps taken towards meeting the goals and objectives identified in the Business Revitalization Zone (BRZ) 2015-2018 Business Plan as well as other successes, challenges and overall governance of Calgary BRZs, and return to Council through SPC on Community and Protective Services no later than Q2 2017.

 

 

 

ROLL CALL VOTE

 

For:

D. Colley-Urquhart, R. Pootmans, W. Sutherland, E. Woolley, N. Nenshi

 

Against:

A.  Chabot, P. Demong, S. Keating

 

CARRIED

                                  

3.1

Q2 2016 UPDATE ON THE CAPITAL INFRASTRUCTURE INVESTMENT STRATEGY, PFC2016-0600 (C2016-0561)

 

LIFT FROM THE TABLE, Moved by Councillor Sutherland, that Item 3.1, PFC2016-0600 be lifted from the table and dealt with at this time.

 

CARRIED

 

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2016-0600 be approved, after amendment, as follows:

 

That the Priorities and Finance Committee recommends that Council:

 

1. Receive for information:

 

a)  The previously approved Capital Infrastructure Investment Strategy (Attachment 1);

 

b)  Additional information on Infrastructure Calgary (Attachment 2); and

 

c)  Additional information on the Supply function at The City of Calgary (Attachment 3).

 

2. Direct Administration to proceed with:

 

    a)  Presenting the 2016 capital recast to the Priorities and Finance Committee on 2016

         September 20;

 

    b)  Recasting the 2017 capital budget;

 

    c)  Reprioritizing the capital budget and bring proposed reprioritization list to Council in the

         Fall of 2016; and

 

    d)     Identifying additional infrastructure investment opportunities and bring forward to the

         Priorities and Finance Committee for approval where necessary.

 

3.  That Report PFC2016-0600 be forwarded to the 2016 July 25 Regular Meeting of       Council, as an item of Urgent Business.

 

 

CARRIED

 

4.

ITEMS FROM ADMINISTRATION AND COMMITTEES

 

 

4.2

PENSION GOVERNANCE REPORT, PFC2016-0354

 

APPROVE, Moved by Councillor Woolley, that the Administration Recommendation contained in Report PFC2016-0354 be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council receive this report for information.

 

 

CARRIED

 

 

4.3

2015 REPORT ON RESERVES AND LONG TERM LIABILITIES, PFC2016-0419

 

DISTRIBUTION

 

At the request of the Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of revised page 49 of 109 of the Attachment to Report

PFC2016-0419.

 

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2016-0419 be approved, after amendment, as follows:

 

That the Priorities and Finance Committee recommends that Council receive the 2015 Report on Reserves and Long Term Liabilities (attachment, as revised on Page 49 of 109) for information.

 

 

CARRIED

 

 

4.4

INVESTMENT POLICY AMENDMENT REPORT, PFC2016-0614

 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2016-0614 be approved, as follows:

 

That the Priorities and Finance Committee recommend:

 

1.    That Council approve the proposed amendments to the Investment Policy CFO007 (Attachment 2); and

 

2.    Direct Administration to incorporate the approved amendments into the Council Policy

      Template in accordance with the Council Policy Program CC046 prior to being forwarded       to Council, and

 

3.    That this report be forwarded to the 2016 July 25 Regular Meeting of Council, as an item of Urgent Business.

 

 

CARRIED

 

4.5

SUBDIVISION AND DEVELOPMENT APPEAL BOARD - RESIGNATION, PFC2016-0603

 

APPROVE, Moved by Councillor Chabot, that the Administration Recommendations contained in Report PFC2016-0603 be approved, as follows:

 

That the Priorities & Finance Committee recommend that Council:

 

1)    Accept the resignation of the following Calgary Subdivision and Development Appeal

Board members effective 2016 July 01 and 2016 September 01 respectively, and that

they be thanked for their service;

 

Rick Grol (appointed 1997)

Teresa Goldstein (appointed 2014)

 

2)    Receive for information that the vacancies not be filled until at this time; and

 

3)    Direct that the attachments to this report remain confidential under Section 17(1) and

17(4)(d) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

4.6

AUDIT COMMITTEE – RESIGNATION, PFC2016-0466

 

AMENDMENT, Moved by Councillor Colley-Urquhart, that the Recommendations contained in Report PFC2016-0466 be amended by adding Recommendations 4 and 5, as follows.

 

“4.  Direct Administration to provide the applications for the Audit Committee with the Chair of Audit for review and to forward a Recommendation for Appointment to the 2016 October 24 Organizational Meeting of Council.

 

        5.  That Report PFC2016-0466 be forwarded to the 2016 July 25 Regular Meeting of              Council, as an item of Urgent Business.”

 

CARRIED

 

APPROVE, AS AMENDED, Moved by Councillor Pootmans, that the Administration Recommendations contained in Report PFC2016-0466 be approved, as amended, as follows:

 

That the Priorities & Finance Committee recommend that Council:

 

1.    Accept the resignation of Rajesh Ghosh as an elector member of the Audit Committee, and that he be thanked for his service;

 

2.    Direct that the position remain vacant until the 2016 Organizational Meeting of Council when Council will make regular appointments to the Audit Committee; and

 

3.    Direct that the Attachment 2 remain confidential pursuant to Section 17(1) of the

      Freedom of Information and Protection of Privacy Act.

 

4.   Direct Administration to provide the applications for the Audit Committee with the Chair of Audit for review and to forward a Recommendation for Appointment to the 2016 October 24 Organizational Meeting of Council.

 

          5.  That Report PFC2016-0466 be forwarded to the 2016 July 25 Regular Meeting of     Council, as an item of Urgent Business.

 

 

CARRIED

 

4.7

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2016-0593

 

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2016-0593 be approved, as follows:

 

That the Priorities and Finance Committee receive this report for information.

 

 

CARRIED

 

5.

URGENT BUSINESS

 

No items of Urgent Business were added to today’s Meeting.

 

6.

URGENT BUSINESS IN CAMERA

 

No items of Urgent Business, In Camera, were added to today’s Meeting.

 

7.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Sutherland, that this meeting adjourn at 11:44 a.m.

 

 

CARRIED

 

 

CONFIRMED BY COMMITTEE ON 2016 SEPTEMBER 20

 

 

 

 

 

 

   Sgd. N. Nenshi                                                           Sgd. B. Hilford

   MAYOR                                                                      ACTING CITY CLERK

                                                                                              

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED, AS URGENT BUSINESS, TO THE 2016 JULY 25  REGULAR MEETING OF COUNCIL:


Q2 2016 UPDATE ON THE CAPITAL INFRASTRUCTURE INVESTMENT STRATEGY, PFC2016-0600 (C2016-0561)

 

INVESTMENT POLICY AMENDMENT REPORT, PFC2016-0614

 

AUDIT COMMITTEE – RESIGNATION, PFC2016-0466

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2016 SEPTEMBER 12 COMBINED MEETING OF COUNCIL:


CONSENT:

 

PENSION GOVERNANCE REPORT, PFC2016-0354

 

2015 REPORT ON RESERVES AND LONG TERM LIABILITIES, PFC2016-0419

 

SUBDIVISION AND DEVELOPMENT APPEAL BOARD - RESIGNATION, PFC2016-0603

 

 

 

 

 

 

OTHER:

(The following Report contains oppositions.  Accordingly, it should be voted on separately.)

 

2015 AUDITED FINANCIAL STATEMENTS FOR BUSINESS REVITALIZATION ZONES, PFC2016-0409

 

 

 

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2016 September 06 at 9:30 AM.

 

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