PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor D. Colley-Urquhart (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor P. Demong (UCS Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor S. Chu

*Councillor D. Farrell

*Councillor J. Magliocca

*Councillor E. Woolley

ALSO PRESENT:

City Manager J. Fielding

Deputy City Manager B. Stevens

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

General Manager R. Pritchard

General Manager R. Stanley

Acting City Clerk S. Muscoby

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Pootmans, that the Agenda for today’s meeting be amended by bringing forward and tabling Report, Calgary Fire Department Zero-Based Review and Administration’s Response, PFC2015-0695, to be dealt with as the final item in the public portion of today’s Meeting.

CARRIED

CONFIRM AGENDA, AS AMENDED,  Moved by Councillor Sutherland, that the Agenda for the 2015 September 22 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

BRING FORWARD AND TABLE, TO BE DEALT WITH AS THE FINAL ITEM IN THE PUBLIC PORTION OF TODAY’S MEETING

CALGARY FIRE DEPARTMENT ZERO-BASED REVIEW AND ADMINISTRATION’S RESPONSE, PFC2015-0695

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2015 SEPTEMBER 08

CONFIRM MINUTES, Moved by Councillor Sutherland, that the Minutes of the

2015 September 08 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

DECLARATIONS OF INTEREST

*Following the Confirmation of the Minutes, Councillor’s Chu, Magliocca and Woolley notified the Chair of a particular interest in all items on today’s Agenda and were entitled to vote on the items.

3.

NEW BUSINESS

3.1

2015 MID-YEAR ACCOUNTABILITY REPORT, PFC2015-0689

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled, “2015 Mid-Year Accountability Report PFC2015-0689”, dated 2015 September 22, with respect to Report PFC2015-0689.

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2015-0689 be approved, as follows:

That the Priorities and Finance Committee recommends:

1.   That Council receive for information:

·         Attachment 1 – 2015 Mid-Year Accountability Report.

·         Attachment 2 – Realignment of Functions.

2.   That Council direct Administration to transfer the operating portion of the Budget Savings

      Account balance to Corporate Programs, if needed, to offset any unfavourable variance

      in the Franchise Fees (Program #857) budget.

3.   That this item be added to the 2015 September 28 Meeting of Council as an item of

      Urgent Business.

CARRIED

3.2

CALGARY FIRE DEPARTMENT ZERO-BASED REVIEW AND ADMINISTRATION’S RESPONSE, PFC2015-0695

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled, “Calgary Fire Department Zero Based Review”, dated 2015 September 22, with respect to Report PFC2015-0695.

CHANGE TIME OF SCHEDULED RECESS, Moved by Councillor Sutherland, that pursuant to Section 91(2)(a) of the Procedure Bylaw 44M2006, as amended, the scheduled time of recess be changed to occur from 12:00 p.m. to 12:45 p.m.

Opposed:  A. Chabot

CARRIED

RECESS

The Priorities and Finance Committee recessed at 12:03 p.m. to reconvene at 12:45 p.m.

The Priorities and Finance Committee reconvened at 12:49 p.m. with Mayor Nenshi in the Chair.

REFER, Moved by Councillor Colley-Urquhart, that Report PFC2015-0695 be referred to the SPC on Community and Protective Services, no later than 2015 November, for stakeholder and citizen input.

ROLL CALL VOTE:

For:  D. Colley-Urquhart, S. Keating, R. Pootmans, N. Nenshi

Against:  A. Chabot, W. Sutherland

CARRIED

3.3

CAPITAL AND OPERATING BUDGET REVISIONS REPORT FOR THE PERIOD 2015 JANUARY 01 TO JUNE 30, PFC2015-0697

DECLARATION OF INTEREST

* Councillor Farrell notified the Chair of a particular interest in Reports PFC2015-0695, PFC2015-0697 and PFC2015-0739 on today’s Agenda and was entitled to vote on the items.

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2015-0697 be approved, as follows:

That the Priorities and Finance Committee recommends that Council:

1.   Approve a net $18.1 million increase to the currently approved 2015-2018 Capital       Budget, as identified in Attachment 2, Schedules A & B “Capital Budget Revisions       Requiring Council Approval;”

2.   Receive for information Attachment 1 “Summary of Capital and Operating Budget

      Revisions,” Attachment 3 “Capital Budget Revisions Previously Approved by Council or

      Administration,” and Attachment 4 “Council Decisions/Referrals Having Actual or       Potential Future Year Budget Impacts;” and

3.   Forward the Report PFC2015-0697 to the 2015 September 28 Regular Meeting of       Council as an item of urgent business.

CARRIED

3.4

PROPOSED WARD COMMUNITY EVENT FUND AMENDMENTS, PFC2015-0739

APPROVE, Moved by Councillor Demong, that the Administration Recommendation contained in Report PFC2015-0739 be approved, as follows:

That Priorities and Finance Committee recommend Council adopt the proposed Ward

Community Event Fund Guidelines as set out in Attachment 3 to be effective with the

commencement of the next Ward Community Event Fund application year cycle – 2015

November 21.

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

5.

IN CAMERA ITEMS

IN CAMERA, Moved by Councillor Sutherland, that in accordance with Section 197(2) of the Municipal Government Act and Sections 24(1)(a), 24(1)(g) and 27(1)(a) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move in camera, at 1:30 p.m., in order to consider several confidential matters.

CARRIED

Mayor Nenshi left the Chair at 1:52 p.m. and Councillor Sutherland assumed the Chair.

The Priorities and Finance Committee moved into public session at 2:20 p.m. with

Councillor Sutherland in the Chair.

RISE AND REPORT, Moved by Councillor Keating, that the Priorities and Finance Committee rise and report.

CARRIED

5.1

DOUGLASDALE MCKENZIE SLOPE FUNDING REQUEST, PFC2015-0677

APPROVE, Moved by Councillor Keating, that with respect to Report PFC2015-0677, the following be approved:

That the Priorities and Finance Committee that Council:

1.   Approve the Administration Recommendations contained in Report PFC2015-0677; and

2.   Keep this Report and Attachments 1, 2, and 3 confidential pursuant to Sections 24(1)(a), 24(1)(g) of the Freedom of Information and Protection of Privacy Act (FOIP) until all related matters are resolved; and

3.   Keep Attachment 4 of this Report confidential under Section 27(1)(a) of Freedom of       Information and Protection of Privacy Act (FOIP) indefinitely.

And further that Report PFC2015-0677 be forwarded to the 2015 September 28 Regular Meeting of Council as an item of Urgent Business, In Camera.

CARRIED

6.

URGENT BUSINESS IN CAMERA

No items of Urgent Business, In Camera, were added to today’s Meeting.

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Pootmans, that this meeting adjourn at 2:25 p.m.

CARRIED

 CONFIRMED BY COMMITTEE ON 2015 OCTOBER 27.

Sgd. N. Nenshi                                                             Sgd.  S. Muscoby

  MAYOR                                                                       ACTING CITY CLERK

THE FOLLOWING ITEMS HAVE BEEN FORWARDED AS URGENT BUSINESS TO THE 2015 SEPTEMBER 28 REGULAR MEETING OF COUNCIL:

2015 MID-YEAR ACCOUNTABILITY REPORT, PFC2015-0689

CAPITAL AND OPERATING BUDGET REVISIONS REPORT FOR THE PERIOD 2015 JANUARY 01 TO JUNE 30, PFC2015-0697

IN CAMERA

DOUGLASDALE MCKENZIE SLOPE FUNDING REQUEST, PFC2015-0677

THE FOLLOWING ITEM HAS BEEN FORWARDED TO THE 2015 OCTOBER 05 COMBINED MEETING OF COUNCIL:

CONSENT:

PROPOSED WARD COMMUNITY EVENT FUND AMENDMENTS, PFC2015-0739

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2015 October 13 at 9:30 AM.