PRESENT:

Mayor N. Nenshi, Chair

Councillor D. Farrell (Vice-Chair)

Councillor D. Colley-Urquhart (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor R. Jones (UCS Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor P. Demong

*Councillor W. Sutherland

ALSO PRESENT:

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager B. Stevens

General Manager R. Stanley

Acting City Clerk B. Hilford

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Chabot, that the Agenda for today’s Meeting be amended by adding Report, Personnel Item (Verbal), VR2014-0059, as an item of Urgent Business, In Camera.

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Pootmans, that the Agenda for the 2014 September 02 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

ADD URGENT BUSINESS, IN CAMERA

PERSONNEL ITEM (VERBAL), VR2014-0059

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2014 JULY 15

CONFIRM MINUTES, Moved by Councillor Chabot, that the Minutes of the

2014 July 15 Regular Meeting of the Priorities and Finance Committee be confirmed.

CARRIED

DECLARATIONS OF INTEREST

*Following Confirmation of the Minutes, Councillors Demong and Sutherland notified the Chair of a particular interest in all items on the Agenda and were entitled to count toward the quorum and vote on the items.

3.

NEW BUSINESS

3.1

10-YEAR ECONOMIC STRATEGY, PFC2014-0609

TABLE, Moved by Councillor Demong, that Report PFC2014-0609 be tabled at this time, to be dealt with at the call of the Chair.

CARRIED

3.2

ROADS AND WATER SERVICES ZERO-BASED REVIEW DEFERRAL REPORT, PFC2014-0624

APPROVE, Moved by Councillor Colley-Urquhart, that the Administration Recommendations contained in Report PFC2014-0624 be approved, as follows:

That the Priorities and Finance Committee recommend that Council:

1.   Approve a deferral of the final report and recommendations of the Roads Zero-Based       Review from 2014 September to 2014 October 14.

2.   Approve a deferral of the High Level Results report of the Water Services Zero-Based Review from 2014 September 16 to 2014 October 14, pending Council’s consideration of Zero-Based Review Program: 2015-2018 (PFC2014-0554) and approval to eliminate the requirement for the High Level Results report to be provided to PFC.

CARRIED

LIFT FROM TABLE, Moved by Councillor Demong, that Report PFC2014-0609 be lifted from the table and dealt with at this time.

CARRIED

DISTRIBUTION

At the request of Bruce Graham, President and CEO, Calgary Economic Development, and with the concurrence of the Chair, the Acting City Clerk distributed copies of a Powerpoint presentation entitled “Building on our Energy, update to the 2008 10-year Economic Strategy for Calgary, September 2014”, with respect to Report PFC2014-0609.

DISTRIBUTIONS

At the request of Bruce Graham and with the concurrence of the Chair, the Acting City Clerk distributed copies of letters, with respect to Report PFC2014-0609, as follows:

• 2014 August 25 from Roderick J. McKay, Chair, Board of Directors, Tourism Calgary.
• Joel Armitage, Director, Office of Land Use Service & Housing.
• Malcolm Logan, General Manager, Transportation.
• Patti Pon, President and CEO, Calgary Arts Development.
• Pete Garrett, President, Innovate Calgary.
• Rollin Stanley, General Manager, Planning, Development & Assessment.
• Elizabeth Cannon, The University of Calgary.
• Marcia Lyons, Calgary TELUS Convention Centre.
• Adam Legge, Calgary Chamber.
• Paul Kelly, First Calgary Financial.
• 2014 August 28 from Franco Savoia, Director, Vibrant Communities Calgary.
• 2014 August 29 from Kevin Hayes.
• David Swanson, Calgary Airport Authority.
• 2014 August 25 from BAR (Quincy) Smith, Past Chairman, Travel Alberta.
• 2014 August 21 from Peter C. Wallis, President and CEO, The Van Horne Institute.
• 2014 August 26 from Derek Cook, Executive Director, The Calgary

Poverty Reduction Initiative.

• 2014 August 26 from Dr. Noel Keough, Chair, Sustainable Calgary Society.
• 2014 August 26 from Jeff Loomis, Executive Director, Momentum.
• 2014 August 21 from Lucy Miller, President and CEO, United Way of Calgary and Area.
• 2014 August 25 from Hisham Al-Shurafa, Chairman, Startup Calgary Inc.
• 2014 August 20 from Narmin Ismail-Teja, Director, Western Management Consultants.
• 2014 August 12 from Dani Deboice, Director, Corporate Citizenship, First Calgary Financial.
• 2014 August 22 from Rob Price, Director, Alberta, Futurpreneur Canada

APPROVE, Moved by Councillor Demong, that the Administration Recommendation 1 contained in Report PFC2014-0609 be approved, after amendment, as follows:

That the Priorities and Finance Committee:

1.    Accept the report Building on our Energy: an economic strategy for Calgary and implementation plan in Attachment 1, in principle.

CARRIED

APPROVE, Moved by Councillor Demong, that the Administration Recommendation 2 contained in Report PFC2014-0609 be approved, after amendment, as follows:

That the Priorities and Finance Committee:

2.    Request that Calgary Economic Development, return through the Priorities and Finance Committee, no later than 2014 October 14, with a final version reflecting today’s discussion.

Opposed: A. Chabot

CARRIED

3.3

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2014-0619

APPROVE, Moved by Councillor Farrell, that the Administration Recommendation contained in Report PFC2014-0619 be approved, as follows:

That the Priorities and Finance Committee receive this report for information.

CARRIED

3.4

NON-PROFIT TAX MITIGATION (REFERRAL) , PFC2014-0688

APPROVE, Moved by Councillor Chabot, that the Administration Recommendations 1  excluding i. (2), “the foundations for the building have been laid", 2 and 3 contained in Report PFC2014-0688 be approved, as follows,

That the Priorities and Finance Committee recommend that Council:

1.   Direct Administration to prepare a report to Council including a draft Council policy

describing the circumstances in which Council will consider providing tax cancellations

for non-profit organizations with facilities under construction in Calgary, no later than

2014 December, including the following points:

i.     Eligibility, for four years, begins when all of the following conditions have been met:

(1) a building permit has been issued, (3) an application for cancellation has been submitted to the Assessment business unit within the tax year the cancellation is requested to begin;

ii.    Tax cancellation occurs once the property is found to be exempt;

iii.   Only municipal property taxes are subject to cancellation;

iv.   Administration to include tax cancellation requests in the semi-annual Assessment &

            Tax Circumstances Report;

      v.   A transition time frame to allow organizations to qualify under the policy: (1) as if the

policy were in place from 2013 January 01 and (2) if the organization has applied by

2015 December 31.

2.   Direct Administration to issue a call for applications under the policy; and

3.   Direct Administration to provide a refined estimate of program funding requirements for

the tax cancellation policy using the information gathered from Recommendation 2.

Opposed: N. Nenshi

CARRIED

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation 1, i. (2) contained in Report PFC2014-0688 be approved, as follows:

That the Priorities and Finance Committee recommend that Council:

1.   Direct Administration to prepare a report to Council including a draft Council policy

describing the circumstances in which Council will consider providing tax cancellations

for non-profit organizations with facilities under construction in Calgary, no later than

2014 December, including the following points:

i.     Eligibility, for four years, begins when all of the following conditions have been met:

 (2) the foundations for the building have been laid.

ROLL CALL VOTE:

For:

A.   Chabot, P. Demong, R. Pootmans, W. Sutherland

Against:

D. Colley-Urquhart, D. Farrell, R. Jones, S. Keating, N. Nenshi

MOTION LOST

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

5.

URGENT BUSINESS IN CAMERA

IN CAMERA, Moved by Councillor Pootmans, that, in accordance with Section 197 of the Municipal Government Act, and Sections 23(1)(b), 24(1)(a), 24(1)(b) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 2:25 p.m., in order to consider several confidential matters.

CARRIED  

The Priorities and Finance Committee moved into public session at 3:03 p.m. with

Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Pootmans, that the Priorities and Finance Committee rise and report.

CARRIED  

5.1

PERSONNEL ITEM (VERBAL), VR2014-0059

APPROVE, Moved by Councillor Pootmans, that with respect to Report VR2014-0059, the following be approved:

That the Priorities and Finance Committee:

1.    Receive the Report, Personnel Item (Verbal) for information; and

2.   Direct that the In Camera discussions remain confidential pursuant to Sections 24(1)(a) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act.

CARRIED

CHANGE TIME OF SCHEDULED RECESS, Moved by Alderman Keating, that the scheduled time of the lunch recess be changed, in order to complete Report PFC2014-0592.

CARRIED

6.

IN CAMERA ITEMS

6.1

QUARRY PARK RECREATION FACILITY NAMING RIGHTS - IN CAMERA, PFC2014-0592

IN CAMERA, Moved by Councillor Keating, that, in accordance with Section 197 of the Municipal Government Act, and Section 24(1)(b) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 11:53 a.m., in order to consider Report PFC2014-0592.

CARRIED  

The Priorities and Finance Committee moved into public session at 1:21 p.m. with

Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Keating, that the Priorities and Finance Committee rise and report.

CARRIED  

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies, In Camera, of a Powerpoint presentation, dated 2014 September 02, which is to remain confidential pursuant to Section 24 (1)(b) of the Freedom of Information and Protection of Privacy Act, with respect to Report PFC2014-0592.

APPROVE, Moved by Councillor Keating, that Recommendations 1, 3 and 4 contained in the In Camera distribution, with respect to Report PFC2014-0592, be approved, as follows:

That the Priorities and Finance Committee:

1.   Recommend that Council receive this report for information;

3.   Direct that the Report, Attachments, In Camera distribution and discussions remain confidential pursuant to Section 24 (1)(b) of the Freedom of Information and Protection of Privacy Act; and

4.   Forward this report as an item of Urgent Business to the 2014 September 08 Combined Meeting of Council.

And further, that the In Camera distribution be attached to the Report prior to being forwarded to Council.

CARRIED

APPROVE, Moved by Councillor Keating, that Recommendation 2 contained in the In Camera distribution, with respect to Report PFC2014-0592 be approved, as follows:

That the Priorities and Finance Committee:

2.   Recommend that Council approve Administration Recommendation 2 as contained in the In Camera distribution and that the Recommendation remain confidential pursuant to Section 24 (1)(b) of the Freedom of Information and Protection of Privacy Act

ROLL CALL VOTE:

For:

A.  Chabot, D. Farrell, R. Jones, S. Keating, R. Pootmans, W. Sutherland

Against:

D. Colley-Urquhart, P. Demong, N. Nenshi

CARRIED

RECESS

The Priorities and Finance Committee recessed at 1:22 p.m. to reconvene at 2:22 p.m.

The Priorities and Finance Committee reconvened at 2:25 p.m. with Mayor Nenshi in the Chair.

6.2

WORKPLACE VIOLENCE POLICY, PFC2014-0707

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of a document, In Camera, which is to remain confidential pursuant to Section 23(1)(b) and 24(1)(a) of the Freedom of Information and Protection of Privacy Act, until such time as Council makes a decision with respect to the Workplace Violence Policy.

APPROVE, Moved by Councillor Farrell, that with respect to the Administration Recommendation 1 contained in Report PFC2014-0707 the following be approved:

That the Priorities and Finance Committee recommends that Council:

1.  a.   Approve Administration Recommendation 1, with respect to Council Members and amend the Policy, as indicated in the In Camera distribution, which is to remain confidential pursuant to Sections 23(1)(b) and 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

Opposed:  A. Chabot

CARRIED

APPROVE, Moved by Councillor Farrell, that with respect to the Administration Recommendation 1 contained in Report PFC2014-0707 the following be approved:

That the Priorities and Finance Committee recommends that Council:

1.   b.   Approve Administration Recommendation 1, with respect to Council Members’ employees and amend the Policy, as indicated in the In Camera distribution, which is to remain confidential pursuant to Sections 23(1)(b) and 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

APPROVE, Moved by Councillor Farrell, that Administration Recommendation 2 contained in Report PFC2014-0707 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommends that Council:

2.   Direct that the Report, Attachments, In Camera discussions and distribution remain confidential pursuant to Sections 23(1)(b) and 24(1)(a) of the Freedom of Information and Protection of Privacy Act, until such time as Council makes a decision with respect to the Workplace Violence Policy as contained in the In Camera distribution.

      And further, that the In Camera distribution be attached to Report PFC2014-0707 prior to being forwarded to Council.

CARRIED

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Farrell, that this meeting adjourn at 3:05 p.m.

CARRIED

 CONFIRMED BY COMMITTEE ON 2014 SEPTEMBER 16.

Sgd:  N. Nenshi                                                           Sgd:  B. Hilford

MAYOR                                                                         ACTING CITY CLERK

THE FOLLOWING HAS BEEN FORWARDED TO THE 2014 SEPTEMBER 08 COMBINED MEETING OF COUNCIL AS URGENT BUSINESS:

CONSENT:

ROADS AND WATER SERVICES ZERO-BASED REVIEW DEFERRAL REPORT,

PFC2014-0624

OTHER

(The following Reports contain oppositions and/or Bylaws that require reading by Council.  Accordingly, they should be voted on separately.)

NON-PROFIT TAX MITIGATION (REFERRAL) , PFC2014-0688

IN CAMERA

WORKPLACE VIOLENCE POLICY, PFC2014-0707