Committee Minutes

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MINUTES

 

Priorities and Finance Committee

HELD 2015 March 17 AT 9:31 AM

IN THE Engineering Traditions Committee Room

 

PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor P. Demong (UCS Chair)

Councillor R. Pootmans (Audit Chair)

Councillor E. Woolley (CPS Alternate)

*Councillor D. Farrell

ALSO PRESENT:

City Manager J. Fielding

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

General Manager R. Pritchard

General Manager R. Stanley

General Manager B. Stevens

Acting City Clerk B. Hilford

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

1.

CONFIRMATION OF AGENDA

 

AMENDMENT, Moved by Councillor Pootmans, that the Agenda for today’s Meeting be amended by bringing forward and tabling item 3.9, Snow Clearing of Pedestrian Priority Areas (2015-2018 Action Plan), PFC2015-0293, to be dealt with following item 3.2, Water Services Zero-Based Review Final Report and Administration's Response, PFC2015-0230.

 

CARRIED

 

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Sutherland, that the Agenda for the 2015 March 17 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

BRING FORWARD AND TABLE, TO BE DEALT WITH FOLLOWING REPORT

PFC2015-0230:

 

SNOW CLEARING OF PEDESTRIAN PRIORITY AREAS (2015-2018 ACTION PLAN), PFC2015-0293

 

 

CARRIED

 

 

2.

CONFIRMATION OF MINUTES

 

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2015 FEBRUARY 17.

 

CONFIRM MINUTES, Moved by Councillor Sutherland, that the Minutes of the

2015 February 17 Regular Meeting of the Priorities and Finance Committee be confirmed.

 

CARRIED

 

 

3.

NEW BUSINESS

 

3.1

COUNCIL PRESENTATION - WARD 14 ESSAY CONTEST ON MUNICIPAL GOVERNMENT, PFC2015-0304

 

APPROVE, Moved by Councillor Demong, that with respect to Report PFC2015-0304 the following be approved:

 

That the Priorities and Finance Committee add a Council Presentation, entitled “Ward 14 Winner of Essay Contest on Municipal Government", to the 2015 May 11 Combined Meeting of Council.

 

 

CARRIED

 

 

3.2

WATER SERVICES ZERO-BASED REVIEW FINAL REPORT AND ADMINISTRATION'S RESPONSE, PFC2015-0230


 

DECLARATION OF INTEREST

 

*Councillor Farrell notified the Chair of a particular interest in all items on the Agenda and was entitled to count toward the quorum and vote on the items.

 

 

SPEAKER

 

John Carty, Principal International Consultant, Scottish Water International

 

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2015-0230 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council:

 

1.   Approve Administration’s response (in Attachment 2) to the recommendations in the Water Services Zero-Based Review by Scottish Water International; and

 

2.   Direct Administration to report back to Council on or before April 2016 with a detailed implementation plan.

 

 

CARRIED

 

 

3.3

2014 YEAR END ACCOUNTABILITY REPORT, PFC2015-0158

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “2014 Year-End Accountability Report, Priorities and Finance Committee”, dated 2015 March 17, with respect to Report PFC2015-0158.

 

RECEIVE FOR THE CORPORATE RECORD

 

With the concurrence of the Mayor, the Acting City Clerk received for the Corporate Record, a copy of a document entitled “2014 Year-End Report on Business Plans and Budgets, CFP and 2020SD Detailed Sections”, with respect to Report PFC2015-0158.


 

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2015-0158 be approved, as follows:

 

That Priorities and Finance Committee recommends that Council receive for information:

 

•      2014 Year-End Report on Business Plans and Budgets, including the status of Council’s Fiscal Plan and the Corporate Strategy on Efficiency and Effectiveness (Attachment 1), and

 

•      2020 Sustainability Direction - 2014 Annual Report (Attachment 2).

 

 

CARRIED

 

 

RECESS

 

The Priorities and Finance Committee recessed at 12:10 p.m. to reconvene at 1:10 p.m.

 

The Priorities and Finance Committee reconvened at 1:10 p.m. with Vice-Chair Sutherland in the Chair.

 

 

 

3.4

FUTURE ACCOUNTABILITY REPORTING, PFC2015-0208

 

DISTRIBUTION

 

At the request of Administration and with the concurrence of the Vice Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “Future Accountability Reporting, Report to the Priorities and Finance Committee, dated 2015 March 17, with respect to Report PFC2015-0208.

 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2015-0208 be approved, as follows:

 

That PFC recommends that Council receive this report for information.

 

 

CARRIED


 

 

3.5

BUDGET SAVINGS ACCOUNT PROPOSAL, PFC2015-0181

 

RECESS, Moved by Councillor Chabot, that the Priorities and Finance Committee recess at 1:17 p.m., to reconvene at the call of the Chair.

 

CARRIED

 

The Priorities and Finance Committee reconvened at 1:34 p.m. with Vice-Chair Sutherland in the Chair.

 

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2015-0181 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council:

 

1.   Approve the implementation of a Budget Savings Account as outlined in Attachment 1; and

 

2.   Approve the creation of the Budget Savings Account as outlined in Attachment 2.

 

 

Opposed:      A. Chabot

 

CARRIED  

 

 

3.6

CORPORATE PROJECT MANAGEMENT FRAMEWORK PROGRESS UPDATE, PFC2015-0234

 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2015-0234 be approved, as follows:

 

That the Priorities and Finance Committee receive this report for information.

 

 

CARRIED

 


 

3.7

DEFERRAL REPORT: MUNICIPAL NAMING, SPONSORSHIP & NAMING RIGHTS POLICY, PFC2015-0145

 

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation contained in Report PFC2015-0145 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council defer the proposed omnibus Municipal Naming, Sponsorship and Naming Rights Policy and the analysis and options related to Notice of Motion 2014-35 until no later than the 2015 December 15 meeting of the Priorities and Finance Committee.

 

 

CARRIED

 

 

3.8

EAMON'S BUILDING UTILIZATION SUPPLEMENTAL REPORT - DEFERRAL, PFC2015-0273

 

FILE, Moved by Councillor Chabot, that:

 

1.    The Priorities and Finance Committee recommend that Council file Deferral Report PFC2015-0273; and

 

2.    The Priorities and Finance Committee direct Administration to place on the 2015

March 30 Regular Meeting of Council Agenda a report with respect to the Eamon’s building utilization as per previous Council direction contained in the Minutes of the 2014 November 03 and 04 Combined Meeting of Council.

 

 

CARRIED

 

 

3.9

SNOW CLEARING OF PEDESTRIAN PRIORITY AREAS (2015-2018 ACTION PLAN), PFC2015-0293

 

APPROVE, Moved by Councillor Sutherland, that members of the Advisory Committee on Accessibility be invited to make a presentation to the Priorities and Finance Committee with regards to Report PFC2015-0293.

 

CARRIED

 

 

SPEAKERS

 

1.    Colin Cantlie

2.   Philip Bobawsky.


 

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2015-0293 be approved, as follows:

 

That the Priorities and Finance Committee recommends that Council direct Administration to report back through the SPC on Transportation and Transit in conjunction with the annual update on Snow and Ice Control activities, on the effectiveness of this initiative.

 

 

CARRIED

 

 

3.10

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2015-0255

 

APPROVE, Moved by Councillor Demong, that the Administration Recommendation contained in Report PFC2015-0255 be approved, as follows:

 

That the Priorities and Finance Committee receive this report for information.

 

 

CARRIED

 

 

3.11

COUNCIL INNOVATION FUND APPLICATION: LEGISLATIVE GOVERNANCE TASK FORCE WORK PLAN IMPLEMENTATION PROJECT,

PFC2015-0308

                        

APPROVE, Moved by Councillor Pootmans, that with respect to Report PFC2015-0308 the following be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council approve the Council Innovation Fund Application – Legislative Governance Task Force Work Plan Implementation Project, in the amount of $350,000 over two years.

 

 

CARRIED

 

CHANGE VOTE, Moved by Councillor Keating, that Councillor Keating be permitted to change his vote from the negative to the affirmative, with respect to Report PFC2015-0308.

 

CARRIED UNANIMOUSLY

 

 

4.

URGENT BUSINESS

 

No items of Urgent Business were added to today’s Meeting.

 

 

5.

URGENT BUSINESS IN CAMERA

 

No items of Urgent Business In Camera were added to today’s Meeting.

 

BRING FORWARD, Moved by Councillor Demong, that the In Camera portion of today’s Agenda be brought forward to be dealt with at this time.

 

CARRIED

 

 

IN CAMERA, Moved by Councillor Sutherland, that in accordance with Section 197(2) of the Municipal Government Act and Sections 17(1) , 19 , 24(1)(a)  and (b) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move in camera, at 11:46 a.m., in order to consider several confidential matters.

 

CARRIED

 

 

The Priorities and Finance Committee moved into public session at 12:04 p.m with Mayor Nenshi in the Chair.

 

RISE AND REPORT, Moved by Councillor Sutherland, that the Priorities and Finance Committee rise and report.

 

CARRIED

 

 

6.

IN CAMERA ITEMS

 

6.1

COUNCIL PRESENTATION - CALGARY TRANSIT RECOGNITION,

PFC2015-0305

 

APPROVE, Moved by Councillor Woolley, that with respect to Report PFC2015-0305 the following be approved:

 

1.    The Priorities and Finance Committee recommends that a Council Presentation entitled “Calgary Transit Operator Recognition”, be added to the 2015 March 30 Regular Meeting of Council Agenda.

 

2.    That the In Camera discussions and Report remain confidential pursuant to Section 17(1) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED


 

6.2

CITY ADMINISTRATION APPOINTMENT TO WINSPORT, PFC2015-0272

 

APPROVE, Moved by Councillor Chabot, that the Administration Recommendations contained in Report PFC2015-0272 be approved, as follows:

 

That the Priorities and Finance Committee recommend that Council:

 

1.   Approve Administration Recommendation 1 contained in Report PFC2015-0272;

 

2.   Direct that Report PFC2015-0272 remain confidential pursuant to Sections 17(1) and 19 of the Freedom of Information and Protection of Privacy Act until Council rises and reports on the matter; and

 

3.   Direct that the Attachment remain confidential pursuant to Sections 17(1) and 19 of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

6.3

PERSONNEL UPDATE - VERBAL, PFC2015-0283

 

APPROVE, Moved by Councillor Sutherland, that with respect to Report PFC2015-0283 the following be approved:

 

That the Priorities and Finance Committee:

 

1.    Receive the Personnel Update – Verbal, for information; and

 

2.    Keep the Verbal Report and In Camera discussions confidential pursuant to Section 24(1)(b) of the Freedom of Information and Protection of Privacy Act, until such time as the matter is fully resolved.

 

 

CARRIED


 

6.4

RIVER FLOOD MITIGATION UPDATE TO COUNCIL - VERBAL, PFC2015-0307

 

APPROVE, Moved by Councillor Pootmans, that with respect to Report PFC2015-0307 the following be approved:

 

That the Priorities and Finance Committee:

 

1.    Approve the Administration Recommendation as discussed at today’s In Camera Meeting; and

 

2.    Direct that the Verbal Report and In Camera discussions remain confidential pursuant to Sections 24(1)(a) of the Freedom of Information and Protection of Privacy Act, until this matter is resolved.

 

 

Opposed:     A. Chabot

 

CARRIED

 

 

7.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Pootmans, that this meeting adjourn at 2:30 p.m.

 

CARRIED

 

 

 

 CONFIRMED BY COMMITTEE ON 2015 APRIL 21.

 

 

 

 

 

 

 

Sgd:  N. Nenshi                                                           Sgd:  B. Hilford

   MAYOR                                                                      ACTING CITY CLERK

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2015 MARCH 30 REGULAR MEETING OF COUNCIL:


CONSENT:

 

WATER SERVICES ZERO-BASED REVIEW FINAL REPORT AND ADMINISTRATION'S RESPONSE, PFC2015-0230

 

2014 YEAR END ACCOUNTABILITY REPORT, PFC2015-0158

 

FUTURE ACCOUNTABILITY REPORTING, PFC2015-0208

 

DEFERRAL REPORT: MUNICIPAL NAMING, SPONSORSHIP & NAMING RIGHTS POLICY, PFC2015-0145

 

EAMON'S BUILDING UTILIZATION SUPPLEMENTAL REPORT - DEFERRAL, PFC2015-0273

 

SNOW CLEARING OF PEDESTRIAN PRIORITY AREAS (2015-2018 ACTION PLAN), PFC2015-0293

 

COUNCIL INNOVATION FUND APPLICATION: LEGISLATIVE GOVERNANCE TASK FORCE WORK PLAN IMPLEMENTATION PROJECT, PFC2015-0308

 

 

OTHER:

(The following Reports contain oppositions and/or Bylaws that require reading by Council.  Accordingly, they should be voted on separately.)

 

BUDGET SAVINGS ACCOUNT PROPOSAL, PFC2015-0181

 

 

IN CAMERA:

 

CITY ADMINISTRATION APPOINTMENT TO WINSPORT, PFC2015-0272

 

 


The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2015 April 21 at 9:30 AM.

 

 

 

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