MINUTES

SPECIAL MEETING OF COUNCIL

RE: ONE CALGARY 2019-2022

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor N. Nenshi
  • Councillor G-C. Carra
  • Councillor G. Chahal
  • Councillor S. Chu
  • Councillor D. Colley-Urquhart
  • Councillor J. Davison
  • Councillor P. Demong
  • Councillor J. Farkas
  • Councillor D. Farrell
  • Councillor J. Gondek
  • Councillor R. Jones
  • Councillor S. Keating
  • Councillor J. Magliocca
  • Councillor W. Sutherland
  • Councillor E. Woolley
ALSO PRESENT:
  • City Manager J. Fielding
  • Deputy City Manager B. Stevens
  • City Solicitor and General Counsel G. Cole
  • General Manager and One Calgary Executive Sponsor S. Dalgleish
  • General Manager D. Duckworth
  • General Manager R. Stanley
  • General Manager M. Thompson
  • Acting Chief Financial Officer C. Male
  • Acting General Manager K. Black
  • Acting City Clerk B. Hilford
  • Legislative Assistant M. A. Cario
  • Legislative Assistant J. Palaschuk

1.
CALL TO ORDER

Mayor Nenshi called today's Meeting to order at 9:35 a.m.

2.
OPENING REMARKS

Mayor Nenshi provided opening remarks and called for a moment of quiet contemplation.

  • Moved byCouncillor Chu
    Seconded byCouncillor Demong

    That Council direct Administration to make the video recordings of the 2018 September 04 and 2018 September 17 Priorities and Finance Committee meetings, which includes One Calgary items, available to the public on the Internet for a period of four (4) years from the date of the meeting, consistent with the Standing Policy Committee meetings.

    MOTION CARRIED

3.
CONFIRMATION OF AGENDA

The Agenda for today's Meeting was confirmed by general consent, after amendment, as follows:

  • Item 6.2, 2019-2022 One Calgary Service Plan Preview: Summary and Next Steps, C2018-1080 was brought forward and dealt with following Confirmation of Agenda.

  •  

    Councillor Gondek raised a Question of Privilege with respect to Member comments during the closing debate.

     

    Moved byCouncillor Farkas
    Seconded byCouncillor Keating

    That Council, after Stuart Dalgleish, General Manager and One Calgary Executive Sponsor, provide introductory comments, recess for a period of one hour to allow Council time to read the materials for Item 6.2, 2019-2022 One Calgary Service Plan Preview: Summary and Next Steps, C2018-1080.

    ROLL CALL VOTE

    For: (1)Councillor Farkas
    Against: (14)Councillor Carra, Councillor Chahal, Councillor Chu, Councillor Colley-Urquhart, Councillor Davison, Councillor Demong, Councillor Farrell, Councillor Gondek, Councillor Jones, Councillor Keating, Councillor Magliocca, Councillor Sutherland, Councillor Woolley, and Mayor Nenshi
    MOTION DEFEATED

4.
UNFINISHED BUSINESS

None

5.
POSTPONED REPORTS

None

6.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

6.1
One Calgary 2019-2022: Enabling Services – Service Plan Previews, C2018-1024
This item has attachments.

1.C2018-1024 One Calgary Enabling Services Service Plan Preview.pdf
2.C2018-1024 Attachment 1 - Enabling Services Service Plan Preview.pdf
3.C2018-1024 Attachment 2 - Enabling Services Presentation.pdf
4.Distrib-PowerPoint 1-C2018-1024.pdf
5.Distrib-PowerPoint 2-C2018-1024.pdf

Distributions made with respect to Report C2018-1024:

  • a PowerPoint presentation entitled “Item 6.1 One Calgary 2019-2022: Enabling Services - Service Plan Previews, C2018-1024 Remarks and Process”; and
  • a PowerPoint presentation entitled "One Calgary 2019-2022: Enabling Services - Service Plan Preview", dated 2018 September 25.


Heather Reed-Fenske, Chief Information Technology Officer and Sharon Fleming, Director of Fleet Services, provided an overview presentation of the One Calgary - Enabling Services.

 

The following Service Plans were presented by the respective Service Owners:
1.  Corporate Security - Owen Key, Chief Security Officer
2.  Data Analytics & Information Access - Lisa Sierra, Manager of Innovation, Data, Corporate Analytics and Innovation
3.  Facility Management - Darrel Bell, Director of Facility Management
4.  Financial Support - Cathy An, Finance Manager of Portfolio & Strategy
5.  Fleet Management - Sharon Fleming, Director of Fleet Services
6.  Human Resources Support - Leslie Shikaze, Chief Human Resources Officer
7.  Infrastructure Support - Steve Wyton, Manager of Corporate Projects & Asset Management
8.  Insurance & Claims - Fazal Ashraf, Leader of Risk Management, Law Department
9.  IT Solutions & Support - Heather Reed-Fenske, Chief Information Technology Officer
10. Legal Counsel & Advocacy - Jill Floen, Assistant City Solicitor
11. Organizational Health, Safety & Wellness - Christopher Collier, Director of Environmental & Safety Management
12. Procurement & Warehousing - Sarah Aspinall, Director of Supply Management
13. Real Estate - Doug Cassidy, Director of Real Estate and Development Services
14. Strategic Marketing & Communications - Aisha Sinclair, Manager of Public and Employment Communication

  • Moved byCouncillor Chahal
    Seconded byCouncillor Magliocca

    That with respect to Report C2018-1024, the following be adopted:

    That Council receive this report for information.

    MOTION CARRIED

6.2
2019-2022 One Calgary Service Plan Preview: Summary and Next Steps, C2018-1080
This item has attachments.

1.Service Plan Preview Summary and Next Steps - C2018-1080.pdf
2.C2018-1080 Attach 1 - Services for Further Discussion.pdf
3.C2018-1080 Attach 2 Feedback on Services.pdf
4.C2018-1080 Attach 3 Facilitator Notes.pdf
5.C2018-1080 Attach 4.pdf
6.C2018-1080 Attach 5 Engagement.pdf
7.C2018-1080 Attach 6 Previous Council Direction.pdf
8.C2018-1080 Attachment 7 Civic Partner Presentations.pdf
9.C2018-1080 Attachment 8 Public Submissions.pdf
10.Distrib-PowerPoint 1-C2018-1080.pdf
11.Distrib-PowerPoint 2-C2018-1080.pdf

Distributions made with respect to Report C2018-1080:

  • a PowerPoint presentation entitled “Item 6.2 2019-2022 One Calgary Service Plan Preview: Summary and Next Steps (C2018-1080)”, dated 2018 September 25; and
  • a PowerPoint presentation entitled "Infrastructure Calgary Capital Update", dated 2018 September 25.

Stuart Dalgleish, General Manager and One Calgary Executive Sponsor provided introductory comments with respect to Item 6.2, 2019-2022 One Calgary Service Plan Preview: Summary and Next Steps, C2018-1080.

Mayor Nenshi provided introductory comments with respect to the 2019-2022 One Calgary Service Plan Preview: Summary and Next Steps.

Brad Stevens, Deputy City Manager, provided an update with respect to Infrastructure Calgary and preparation for the One Calgary budget.

Carla Male, Acting Chief Financial Officer, provided a presentation on the One Calgary 2019-2022 Financial Update.

Council recessed at 12:01 p.m. and reconvened at 1:17 with Mayor Nenshi in the Chair.

Chris Stewart, Manager of Corporate Initiatives and Kate Graham, External Facilitator, provided a presentation on the One Calgary 2019-2022 Summary of "what we heard".

Paul Taylor, Manager of Engagement, Customer Service - Communication, provided a presentation on the One Calgary 2019-2022 Engagement, Research and Communication.

Nicole Schaefer, One Calgary Program Leader, provided a presentation on the One Calgary 2019-2022 Next Steps.

  • Moved byCouncillor Farkas
    Seconded byCouncillor Chahal

    That with respect to Report C2018-1080, the following be adopted:

    That Council:

    1. Receive this report for information.
    2. Direct Administration to proceed with the citizen research and engagement proposal identified in Attachment 5 to Report C2018-1080, pages 3-4.
    MOTION CARRIED
  • Moved byCouncillor Colley-Urquhart
    Seconded byCouncillor Demong

    That with respect to Report C2018-1080, the following Motion Arising be adopted:

    That Council:

    Direct Administration to bring a report on the financial sustainability of Heritage Park to the 2018 November 14 One Calgary Council meeting including options for Council to consider.

    Report to include:

    1. Update on Heritage Park’s 2018 financial situation, and the changes and factors that have had an impact, including the review of year over year revenues for 2015-2018, and analysis of lost revenues and expenditures directly related to the operations of the SS Moyie in 2018.
    2. Strategies approved by Heritage Park Board of Directors to balance the 2019-2022 budget, and a summary of strategies already in place from 2015-2018 to manage expenditures.
    3. Analysis of Heritage Parks’ capital expenditures over the past five years including a breakdown of growth and lifecycle spending, and any operating budget impacts of capital projects.
    4. Clarification of the role, relationship and interface between the Heritage Park Society and the Heritage Park Foundation.  Including any best practices for interfaces between entities and their foundations.
    MOTION CARRIED

    Council recessed at 3:05 p.m. and reconvened at 3:39 p.m. with Mayor Nenshi in the Chair.


7.
CONFIDENTIAL ITEMS

None

8.
ADJOURNMENT

  • Moved byCouncillor Jones
    Seconded byCouncillor Farkas

    That this Council adjourn at 6:06 p.m.

    ROLL CALL VOTE

    For: (10)Mayor Nenshi, Councillor Carra, Councillor Chahal, Councillor Chu, Councillor Colley-Urquhart, Councillor Farkas, Councillor Farrell, Councillor Jones, Councillor Keating, and Councillor Magliocca
    MOTION CARRIED
No Item Selected