MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor N. Nenshi, Chair
  • Councillor S. Chu, Vice-Chair
  • Councillor D. Colley-Urquhart (CPS Chair)
  • Councillor S. Keating (T&T Chair)
  • Councillor W. Sutherland (UCS Chair)
  • Councillor E. Woolley (Audit Chair)
  • *Councillor J. Davison
  • *Councillor J. Farkas
  • *Councillor D. Farrell
  • *Councillor J. Gondek
ALSO PRESENT:
  • Chief Financial Officer E. Sawyer
  • Acting City Clerk Jeannie Dubetz
  • Acting City Clerk L. McDougall
  • Legislative Assistant J. Lord Charest

Mayor Nenshi called the Meeting to order at 9:32 a.m.

Mayor Nenshi provided opening remarks at today's Meeting.

  • Moved byCouncillor Colley-Urquhart

    That the Agenda for the 2018 March 06 Regular Meeting of the Priorities and Finance Committee, be confirmed.

    MOTION CARRIED
  • Moved byCouncillor Chu

    That the Minutes of the Priorities and Finance Committee held on 2018 February 22, be confirmed.

    MOTION CARRIED

A PowerPoint presentation, entitled Green Line Light Rail Transit Project Delivery Model Recommendation", dated 2018 March 06, was distributed with respect to Report PFC2018-0207.

A clerical correction was noted to Report PFC2018-0207, page 9 of 12, first bullet, by deleting the words "Design-Build-Finance-Operate-Maintain" and substituting with the words "Design-Build-Finance-Vehicle-Maintain".

Subject to Section 6(1) of the Procedure Bylaw, Section 77(c) was suspended by general consent in order that Committee have additional time for questions of clarification to Administration. 

  • Moved byCouncillor Colley-Urquhart

    That in accordance with Sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting, at 10:42 a.m., in the Council Lounge, in order to discuss confidential matters with respect to Report PFC2018-0207.

    MOTION CARRIED
  • Committee reconvened in Public Meeting at 11:02 a.m. with Mayor Nenshi in the Chair.

    Moved byCouncillor Sutherland

    That the Committee rise and without reporting.

    MOTION CARRIED

    Administration and External Presenters in attendance during the Closed Meeting discussions with respect to Report PFC2018-0207:

    Clerk: J. Dubetz and L. McDougall. Legal Advice: G. Cole. Advice: E. Sawyer, M. Thompson, D. Morgan. C. Male, R. Mueller and F. McIntyre. External Presenters: P. Lan (KPMG Canada), D. Ewing (KPMG Canada) and J. Wilson (Blakes, Cassels and Graydon LLP).

  • Moved byCouncillor Keating

    That with respect to Corrected Report PFC2018-0207, the following be approved, after amendment:

    That Priorities and Finance Committee recommends that:

    1. Council approve Design-Build-Finance (“DBF”) as the delivery model for the Green Line LRT project from 16 Avenue North to 126 Avenue Southeast;
    2. Council authorize the General Manager, Transportation, to negotiate all funding agreements with the federal and provincial governments, and the General Manager, Transportation, and the City Clerk to execute the funding agreements and any other agreements necessary to advance the procurement process. The General Manager, Transportation, and the City Solicitor will also sign off on the funding agreements as to content and form, respectively;
    3. Council direct that Attachment 4 and the Closed Meeting discussions remain confidential pursuant to section 23, 24, 25 and 27 of the Freedom of Information and Protection of Privacy (FOIP) Act (Alberta) until the agreements for the Project considered in this Report are awarded and financial close is achieved, with the exception, of information Administration needs to share with funding partners, which will be shared in confidence;
    4. Direct that this Report be brought forward to the 2018 March 19 Combined Meeting of Council; and
    5. Council direct Administration to report back no later than Q4 2018 to the Priorities and Finance Committee of Council with the recommended budgets for approval including financing and confirmation of funding from the other orders of government for the Project.
    MOTION CARRIED

A PowerPoint presentation, entitled "Economic Development Investment Fund Governance and Terms of Reference", dated 2018 March 06, was distributed with respect to Report PFC2018-0187.

A clerical correction was noted to Attachment 4 of Report PFC2018-0187, page 5 of 7, by deleting the name "Hutscheson" and substituting with the name "Hutcheson" wherever it occurs on this page.

SPEAKERS:

1. Mary Moran

2. Jim Gray

3. Steve Allen

4. Barry Munro

5. Cheryl Gottselig

6. Scott Hutcheson

Subject to Section 6(1), Section 78(2)(a) of the Procedure Bylaw was suspended by general consent in order that Committee finish Item 6.2, Report PFC2018-0187, prior to the 12:00 noon recess.

  • Moved byCouncillor Sutherland

    That with respect to Report PFC2018-0187, the following be approved:

    That the Priorities & Finance Committee recommends that Council:

    1. Approve the creation of a new non-profit Wholly Owned Subsidiary of The City of Calgary to govern the Economic Development Investment Fund (EDIF);

    Against: Councillor Farkas

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That with respect to Recommendation 2.a. contained in Report PFC2018-0187, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

    2. Subject to the approval of Recommendation 1, and the holding of a shareholder meeting:

    a. Endorse the Mayor to serve on the Board of Directors of the Wholly Owned Subsidiary for a term of one year; and

    For: (4)Mayor Nenshi, Councillor Colley-Urquhart, Councillor Keating, and Councillor Farrell
    Against: (5)Councillor Chu, Councillor Sutherland, Councillor Woolley, Councillor Davison, and Councillor Farkas
    MOTION DEFEATED
  • Moved byCouncillor Sutherland

    That with respect to Recommendation 2.b contained in Report PFC2018-0187, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

    2. Subject to the approval of Recommendation 1, and the holding of a shareholder meeting:

    b. Endorse the current Council appointment to the Calgary Economic Development Ltd. Board of Directors Councillor Jeff Davison to serve on the Board of Directors of the Wholly Owned Subsidiary for a term of one year;

    For: (7)Mayor Nenshi, Councillor Chu, Councillor Colley-Urquhart, Councillor Keating, Councillor Sutherland, Councillor Woolley, and Councillor Davison
    Against: (2)Councillor Farkas, and Councillor Farrell
    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That with respect to Recommendation 3 contained in Report PFC2018-0187, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

    3. Receive the bios of the proposed EDIF Governance Board members for information (Attachment 4).

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That with respect to Recommendation 4 contained in Report PFC2018-0187, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

     4. Approve the EDIF Terms of Reference (Attachment 3);

    Against: Councillor Farkas

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That with respect to Recommendation 5 contained in Report PFC2018-0187, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

    5. Approve the EDIF Reserve Terms and Conditions (Attachment 5a).

    Against: Councillor Farkas

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That with respect to Recommendation 6 contained in Report PFC2018-0187, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

    6. Approve the EDIF funding approval levels and decision-making authority as follows:

    a. Up to $10 million, EDIF Wholly Owned Subsidiary;

    b. Greater than $10 million, Priorities & Finance Committee and Council; and

    Agasint: Councillor Farkas

    MOTION CARRIED
  • Moved byCouncillor Sutherland

    That with respect to Recommendation 7 contained in Report PFC2018-0187, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

    7. As part of the proposed reporting process for the Wholly Owned Subsidiary, direct Administration to work with the EDIF Wholly Owned Subsidiary to bring a report to the Priorities & Finance Committee that reviews the pilot EDIF governance structure no later than 2019 Q2.

    Against: Councillor Woolley

    MOTION CARRIED

    Committee recessed at 12:25 p.m. and reconvened at 1:27 p.m. with Mayor Nenshi in the Chair.

A PowerPoint presentation, entitled "2018 Tax Relief Option", dated 2018 March 06, was distributed with respect to Report PFC2018-0045.

  • Moved byCouncillor Farkas

    That Recommendation 1 contained in Report PFC2018-0045 be amended by deleting the words "option 3A; the 2018 Municipal Non-Residential Phased Tax Program (PTP)" following the words "Direct Administration to implement" and replacing with "option 2: the 2018 Business Tax Cacellation". 

    For: (3)Councillor Chu, Councillor Farkas, and Councillor Woolley
    Against: (4)Mayor Nenshi, Councillor Colley-Urquhart, Councillor Keating, and Councillor Sutherland
    MOTION DEFEATED
  • Moved byCouncillor Keating

    That with respect to Report PFC2018-0045, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

    1. Direct Administration to implement option 3A; the 2018 Municipal Non-Residential Phased Tax Program (PTP).
    2. That Report PFC2018-0045 be forwarded to the 2018 March 19 Combined Meeting of Council.
    3. Direct that Attachment 3 remain confidential pursuant to sections 23, 24 and 27 of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

    Subject to Section 6(1), Section 78(2)(b) was suspended by general consent in order that Committee complete the remainder of today's Agenda.

Item 6.4, Report PFC2018-0063, was brought forward by general consent, to be dealt with prior to Item 6.3, Report PFC2018-0045.

  • Moved byCouncillor Chu

    That with respect to Report PFC2018-0063, the following be approved:

    That the Priorities and Finance Committee recommend that Council:

    1. Direct the Ethics and Integrity Office to consolidate the Ethical Conduct Policy and the Integrity Commissioner Complaints Policy into a single document to be enacted as a bylaw;
    2. Direct the Ethics and Integrity Office to draft the bylaw so as to make its compliance with the Code of Conduct for Elected Officials Regulation transparent;
    3. Direct the Ethics and Integrity Office to update the Context and Commentary document to be provided to Council for information;
    4. Advise the Ethics and Integrity Office on how to address matters identified in the Regulation but not sufficiently addressed by Council policy; and
    5. Direct the Ethics and Integrity Office to bring the draft bylaw and updated Context and Commentary to PFC and to Council by no later than 2018 June 30.
    MOTION CARRIED

A Revised Attachment 1 was distributed with respect to Report PFC2018-0108.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Report PFC2018-0108, the following be approved, after amendment:

    That the Priorities and Finance Committee recommend that Council:

    1. Repeal and replace the Calgary Assessment Review Boards Bylaw 25M2010; and
    2. Give three readings to the proposed Bylaw (Revised Attachment 1).
    MOTION CARRIED
  • Moved byCouncillor Chu

    That in accordance with Sections 17 and 19 of the Freedom of Information and Protection of Privacy Act, Committee now move into closed meeting, at 3:19 p.m., in the Council Lounge, in order to discuss confidential matters with respect to Report PFC2018-0241.

    MOTION CARRIED
  • Committee reconvened in Public Meeting at 3:25 p.m. with Mayor Nenshi in the Chair.

    Moved byCouncillor Chu

    That Committee rise and report.

    MOTION CARRIED

    Administration in attendance during the Closed Meeting discussions with respect to Report PFC2018-0241:

    Clerk: L. McDougall. Advice: E. Sawyer

  • Moved byCouncillor Woolley

    That with respect to Report PFC2018-0241, the following be approved, after amendment:

    That the Priorities and Finance Committee recommend that Council:

    1. Accept the resignation of Douglas Leighton as a Citizen-at-Large on the Calgary Planning Commission and thank him for his service;
    2. Appoint a Citizen-at-Large from the list of remaining applicants received at the 2017 Organizational Meeting as contained in Attachments 2 and 3, for completion of a two-year term to expire at the 2018 Organizational Meeting of Council; and
    3. Direct that Attachments 2 and 3 and the Closed Meeting discussions remain confidential pursuant to Sections 17 and 19 of the Freedom of Information and Protection of Privacy Act.
    MOTION CARRIED

Item 6.7, Report PFC2018-0018, was brought forward by general consent, to be dealt with prior to Item 6.6, Report PFC2018-0241.

  • Moved byCouncillor Chu

    That with respect to Report PFC2018-0018, the following be approved:

    That the Priorities and Finance Committee receive this report for information.

    MOTION CARRIED
  • Moved byCouncillor Chu

    That this meeting adjourn at 3:27 p.m.

    MOTION CARRIED

    THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2018 MARCH 19 COMBINED MEETING OF COUNCIL:

    CONSENT:

    Green Line Light Rail Transit Project Delivery Model Recommendation, PFC2018-0207

    Economic Development Investment Fun Governance and Terms of Reference, PFC2018-0187

    2018 Tax Relief Options Report, PFC2018-0045

    Municipal Government Act Regulation on a Code of Conduct for Elected Officials, PFC2018-0063 

    COMMITTEE REPORTS

    Assessment Review Board Bylaw, PFC2018-0108

    Calgary Planning Commission - Resignation and Appointment, PFC2018-0241

     

    The next Regular Meeting of the Priorities and Finance Committee has been scheduled for 2018 March 22.

     

    CONFIRMED BY COMMITTEE ON 2018

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