MINUTES

PRIORITIES AND FINANCE COMMITTEE

Meeting #:
Date:
-
Location:
IN THE COUNCIL CHAMBER
PRESENT:
  • Mayor N. Nenshi, Chair
  • Councillor S. Chu, Vice-Chair
  • Councillor D. Colley-Urquhart (CPS Chair)
  • Councillor J. Gondek (PUD Chair)
  • Councillor S. Keating (T&T Chair)
  • Councillor W. Sutherland (UCS Chair)
  • Councillor E. Woolley (Audit Chair)
  • Councillor J. Farkas
  • Councillor D. Farrell
ALSO PRESENT:
  • Acting Chief Finanical Officer C. Male
  • Acting City Clerk S. Muscoby
  • Recorder G. Chaudhary

1.
CALL TO ORDER
 

Mayor Nenshi called the Meeting to order at 9:30 a.m.

2.
OPENING REMARKS
 

Mayor Nenshi provided opening remarks at today's Meeting.

3.
CONFIRMATION OF AGENDA
 

  • Moved byCouncillor Gondek

    That the Agenda for today's Meeting be amended by adding Items of Urgent Business:

    • Item 9.1. Tax Shift Assessment Working Group (TSAWG) - Verbal Update, PFC2019-1198; and
    • Item 9.2 Financial Task Force Working Group - Verbal Update, PFC2019-1199.
    MOTION CARRIED
  • Moved byCouncillor Colley-Urquhart

    That the Agenda for the 2019 September 17 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended:

    • by adding Item 9.1. Tax Shift Assessment Working Group (TSAWG) - Verbal Update, PFC2019-1198; and
    • by adding Item 9.2 Financial Task Force Working Group - Verbal Update, PFC2019-1199.
    MOTION CARRIED

4.
CONFIRMATION OF MINUTES
 

4.1
Minutes of the Regular Meeting of the Priorities and Finance Committee, 2019 July 02
This item has attachments. 

1.Unconfirmed Minutes - 2019 July 02 Priorities and Finance Committee.pdf
  • Moved byCouncillor Chu

    That the Minutes of the Priorities and Finance Committee held on 2019 July 02, be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA
 

  • Moved byCouncillor Colley-Urquhart

    That Council adopt the Committee Recommendations contained in the following reports, in an omnibus motion:

5.1
REFERRALS AND PROCEDURAL REQUESTS
 

5.2
BRIEFINGS
 

6.
POSTPONED REPORTS
 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

7.1
University of Calgary – Citizen Scientist Wearables Program, PFC2019-1096
This item has attachments. 

1.University of Calgary – Citizen Scientist Wearables Project - PFC2019-1096.pdf
2.Attach 1 - Application PFC2019-1096.pdf
  • Moved byCouncillor Gondek

    That with respect to Report PFC2019-1096, the following be approved:

    That the Priorities and Finance Committee recommends that Council:

    1. Approve this application for the Council Innovation Fund for the University of Calgary Citizen Scientist Wearable Program in the amount of $57, 500; and
    2. Direct Administration to report back to Priorities ad Finance Committee indicating how the money was spent and the outcomes of the projects no later than Q2 2021, as per the Council Innovation Fund Terms of Reference.

    Against: Councillor Farkas

    MOTION CARRIED

7.2
Related Party Disclosures Policy, PFC2019-1094
This item has attachments. 

1.Related Party Disclosures Policy - PFC2019-1094.pdf
2.Attach 1 - Proposed Policy - PFC2019-1094.pdf
3.Attach 2 - Sample Form - PFC2019-1094.pdf
  • Moved byCouncillor Chu

    That with respect to Report PFC2019-1094, the following be approved:

    That the Priorities and Finance Committee recommends that Council adopt the proposed Related Party Disclosure Policy for Members of Council (the “Policy”) as provided in Attachment 1.

    MOTION CARRIED

7.3
Notice of Motion Process Flow and Checklist, PFC2019-0913
This item has attachments. 

1.Notice of Motion Process Flow and Checklist - PFC2019-0913.pdf
2.Attach 1 - Timeline - PFC2019-0913.pdf
3.Attach 2 - Flow Chart - PFC2019-0913.pdf
4.Attach 3 - Checklist - PFC2019-0913.pdf
5.Attach 4 - Checklist Guidance - PFC2019-0913.pdf
6.Distrib-Revised Att 4-PFC2019-0913.pdf

A revised attachment 4 was distributed with respect to Report PFC2019-0913.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Report PFC2019-0913, the following be approved:

    That the Priorities and Finance Committee recommends that Council:

    1. Approve the checklist set out in revised Attachment 3;
    2. Direct Administration to provide a revised attachment 3 based on committee direction received and add to this item on the September 30 Council Agenda;
    3. Commence review of Notices of Motion on 2019 October 08; and
    4. Direct the City Clerk’s Office to provide an update of this process to the Priorities and Finance Committee by Q4 2020.
    MOTION CARRIED

7.4
2019 Mid-year Capital and Operating Budget Revisions Report, PFC2019-1067
This item has attachments. 

1.2019 Mid-year Capital and Operating Budget Revisions Report - PFC2019-1067.pdf
2.Attach 1 - Capital Budget Recast PFC2019-1067.pdf
3.Attach 2 - Capital Budget Revisions PFC2019-1067.pdf
4.Attach 3 - Capital Budget Revisions PFC2019-1067.pdf
5.Attach 4 - Revision Summary - PFC2019-1067.pdf
6.Attach 5 - 2019 Budget Changes - PFC2019-1067.pdf
7.Attach 6 - Impacts PFC2019-1067.pdf
  • Moved byCouncillor Chu

    That with respect to Report PFC2019-1067, the following be approved:

    That the Priorities and Finance Committee recommends that Council:

    1. Approve the capital budget timing changes (recast), as identified in Attachment 1;
    2. Approve capital budget revisions, as identified in Attachment 2; and
    3. Receive for the Corporate Record:  

    a. Attachment 3 – Capital Budget Revisions – Previously Approved;

    b. Attachment 4 – Capital Budget Revision Summary;

    c. Attachment 5 – 2019 Operating Budget Changes – Previously Approved; and

    d. Attachment 6 – Decisions Referrals Having Actual or Potential Impact.

    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE
 

8.1
REFERRED REPORTS
 

8.1.1
Keeping Tabs on City Council, C2019-0795
This item has attachments. 

1.Referred Report From June 17 Council.pdf
2.Attach 1 - Keeping Tabs on City Council - C2019-0795.pdf
  • Moved byCouncillor Farkas

    That with respect to Report C2019-0795, the following be approved:

    That the Priorities and Finance Committee recommends that Report C2019-0795, Notice of Motion, Keeping Tabs on City Council be received for the Corporate Record.

    MOTION CARRIED

8.2
NOTICE(S) OF MOTION
 

None

9.
URGENT BUSINESS
 

9.1
Tax Shift Assessment Working Group (TSAWG) - Verbal Update, PFC2019-1198
 

  • Moved byCouncillor Gondek

    That with respect to Report PFC2019-1198, the following be approved:

    That the Priorities and Finance Committee receive the verbal presentation with respect to Report PFC2019-1198 for the Corporate Record.

    MOTION CARRIED

9.2
Financial Task Force Working Group - Verbal Update, PFC2019-1199
 

  • Moved byCouncillor Colley-Urquhart

    That with respect to Report PFC2019-1199, the following be approved:

    That the Priorities and Finance Committee receive the verbal presentation with respect to Report PFC2019-1199 for the Corporate Record.

    MOTION CARRIED

10.
CONFIDENTIAL ITEMS
 

11.
ADJOURNMENT
 

  • Moved byCouncillor Chu

    That this meeting adjourn at 11:23 a.m.

    MOTION CARRIED

    The following items have been forwarded to the 2019 September 30 Combined Meeting of Council:

    Consent:

    • University of Calgary - Citizen Scientist Wearables Program, PFC2019-1096
    • Related Party Disclosures Policy, PFC2019-1094
    • Notice of Motion Process Flow and Checklist, PFC2019-0913
    • 2019 Mid-year Capital and Operating Budget Revisions Report, PFC2019-1067

    The next Regular Meeting of the Priorities and Finance Committee is scheduled to be held on 2019 October 8 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON


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