PRESENT:

Mayor N. Nenshi

Councillor G-C. Carra

Councillor A. Chabot

Councillor S. Chu

Councillor D. Colley-Urquhart

Councillor P. Demong

Councillor D. Farrell

Councillor R. Jones

Councillor S. Keating

Councillor J. Magliocca

Councillor R. Pootmans

Councillor B. Pincott

Councillor J. Stevenson

Councillor W. Sutherland

Councillor E. Woolley

ALSO PRESENT:

City Manager J. Fielding

Deputy City Manager B. Stevens

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

Acting General Manager R. Spackman

General Manager R. Stanley

City Solicitor G. Cole

City Clerk S. Gray

1.

OPENING

No opening was given at today’s Meeting.

Mayor Nenshi assumed the Chair at 9:31 a.m. and Councillor Pincott returned to his regular seat in the Council Chamber.

2.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Keating, Seconded by Councillor Pincott, that the Agenda for today’s Meeting be amended by bringing forward and tabling Report, Referred Recommendation 11 of Report TT2015-0881 (Green Line Funding), C2016-0063 to be dealt in conjunction with Report, Infrastructure and Organizational Outlook (Verbal), C2016-0064, In Camera.

CARRIED

INTRODUCTION

Mayor Nenshi introduced today's meeting by providing an overview of the topics that will be dealt with, In Camera, on the Agenda, as follows:

• City Charter
• Infrastructure and the Organizational Outlook.

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Pootmans, Seconded by Councillor Stevenson, that the Agenda for the 2016 January 18 Strategic Meeting of Council be confirmed, as amended, as follows:

BRING FORWARD AND TABLE TO BE DEALT IN CONJUNCTION WITH REPORT, INFRASTRUCTURE AND ORGANIZATIONAL OUTLOOK (VERBAL), C2016-0064, IN CAMERA:

REFERRED RECOMMENDATION 11 OF REPORT TT2015-0881 (GREEN LINE FUNDING), C2016-0063

CARRIED

IN CAMERA, Moved by Councillor Pincott, Seconded by Councillor Stevenson, that, in accordance with Section 197 of the Municipal Government Act and Sections 16(1), 17(4), 19(1), 21(1), 23(1)(b), 24(1)(a),(b) and (c), 25(1)(c) and 27(1) of the Freedom of Information and Protection of Privacy Act, Council now move into the Committee of the Whole, In Camera, at 9:34 a.m., in the Calgary Power Reception Hall, in order to consider several confidential matters.

CARRIED

RECESS

The Committee of the Whole recessed, In Camera, at 12:03 p.m. to reconvene, In Camera, at 1:15 p.m.

The Committee of the Whole reconvened, In Camera, at 1:16 p.m. with Mayor Nenshi in the Chair.

The Committee of the Whole recessed In Camera and reconvened in the Council Chamber at 4:17 p.m. with Deputy Mayor Pincott in the Chair.

RISE AND REPORT, Moved by Councillor Magliocca, that the Committee of the Whole rise and report to Council.

CARRIED

3.

REFERRED REPORT(S)

(including additional related/supplementary reports related to Regular Meeting issues)

3.1

REFERRED RECOMMENDATION 11 OF REPORT TT2015-0881 (GREEN LINE FUNDING), C2016-0063

CLERICAL CORRECTION

A clerical correction was noted to Referred Report C2016-0063, on page 3 of 3, in the vote for Recommendation 2. b) of Report TT2015-0881, by deleting the name “S. Chu” under “Opposed”, and by substituting the name “A. Chabot”. 

And further, that the City Clerk correct the Minutes of the Regular Meeting of Council, dated 2015 December 14, with respect to the above noted motion. 

ADOPT, Moved by Councillor Keating, Seconded by Councillor Chu, that with respect to Report C2016-0063, the following be adopted:

That Council:

1.        Refer Recommendation 11 of Report C2016-0063, to the Administration for a more streamlined reporting and decision making process for Council to hear all Green Line related reports; and

2.        Keep the Verbal Report and In Camera discussions confidential pursuant to Sections 24(1)(a),(b) and (c) and 25(1)(c) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

5.

IN CAMERA ITEMS

5.1

CITY CHARTER (VERBAL), C2016-0062

DISTRIBUTION

At the request of the Administration, and with the concurrence of the Mayor, the

City Clerk distributed copies, In Camera, of a PowerPoint presentation entitled “City Charter” dated 2016 January 18, with respect to Verbal Report C2016-0062, which is to remain confidential pursuant to Sections 23(1)(b), 24(1)(a),(b) and (c) and 25(1)(c) of the Freedom of Information and Protection of Privacy Act, until this matter is resolved.

ADOPT, Moved by Councillor Jones, Seconded by Councillor Stevenson, that with respect to Verbal Report C2015-0062, Recommendation 1 be adopted, as follows:

That Council:

1.        Receive this Verbal Report for information.

CARRIED

ADOPT, Moved by Councillor Jones, Seconded by Councillor Stevenson, that with respect to Verbal Report C2015-0062, Recommendation 2 be adopted, as follows:

That Council:

2.        Direct that all In Camera discussions and distributions remain confidential pursuant to Sections 23(1)(b), 24(1)(a),(b) and (c) and 25(1)(c) of the Freedom of Information and Protection of Privacy Act until this matter is resolved.

Opposed:  A. Chabot, W. Sutherland

CARRIED

5.2

INFRASTRUCTURE AND ORGANIZATIONAL OUTLOOK (VERBAL), C2016-0064

DISTRIBUTIONS

At the request of the Administration, and with the concurrence of the Mayor, the

City Clerk distributed copies, In Camera of the following documents, with respect to Verbal Report C2016-0064:

• a document entitled “Other Considerations”, which is to remain confidential pursuant to Sections 16(1),17(4),19(1), 21(1), and 27(1) of the Freedom of Information and Protection of Privacy Act;
• a document entitled “Leadership Strategic Plan: Contract with Council, Approved September 15, 2014”.
• a PowerPoint presentation entitled “Infrastructure and Organizational Outlook” dated 2016 January 18;
• a letter from City Manager, Jeff Fielding, Re: Strategic Alignment to Deliver on Council Direction”, dated 2016 January 17; and
• a document entitled “Summary of Responsibility Changes, Deputy City Manager and General Managers”.

ADOPT, Moved by Councillor Stevenson, Seconded by Councillor Chabot, that with respect to Verbal Report C2015-0064, the following be adopted:

That Council:

1.      Receive the City Manager’s In Camera presentation and related discussions for  information;

2.      Except the material referred to in Recommendation 3, direct that the In Camera distribution entitled “Other Considerations” and the In Camera discussions, remain confidential  pursuant to Sections 19(1) and 21(1) of the Freedom of Information and Protection of Privacy Act; and

3.    Direct that the following documents be released to the Public:

·      a document entitled “Leadership Strategic Plan: Contract with Council, Approved September 15, 2014”;

·      a PowerPoint presentation entitled “Infrastructure and Organizational Outlook” dated 2016 January 18;

·      a letter from City Manager, Jeff Fielding, Re: Strategic Alignment to Deliver on Council Direction, dated 2016 January 17; and

·     a document entitled “Summary of Responsibility Changes, Deputy City Manager and General Managers”.

Opposed:  D. Colley-Urquhart, D. Farrell

CARRIED

6.

URGENT BUSINESS IN CAMERA

No items of Urgent Business, In Camera, were added to today’s Meeting.

7.

EXCUSING ABSENCE OF MEMBERS

All Members of Council were in attendance.

8.

ADJOURNMENT

ADJOURN, Moved by Councillor Jones, Seconded by Councillor Chu, that this Council

adjourn at 4:31 p.m.

CARRIED

CONFIRMED BY COUNCIL ON 2016, JANUARY 25.

   Sgd. N. Nenshi                                                            Sgd. S. Gray

   MAYOR                                                                      CITY CLERK