MINUTES

AUDIT COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor J. Farkas, Vice-Chair (Remote Participation)
  • Councillor D. Colley-Urquhart (Remote Participation)
  • Councillor J. Gondek (Remote Participation)
  • Citizen Representative L. Caltagirone
  • Citizen Representative M. Dalton (Remote Participation)
  • Citizen Representative M. Lambert (Remote Participation)
ALSO PRESENT:
  • City Auditor K. Palmer
  • Chief Financial Officer, C. Male
  • Executive Assistant C. Smillie
  • Deputy City Clerk K. Martin
  • Legislative Advisor A. de Grood

1.
CALL TO ORDER
 

Councillor Woolley called the Meeting to order at 9:32 a.m.

ROLL CALL

Councillor Woolley, Councillor Farkas, Councillor Gondek, Councillor Colley-Urquhart, Citizen Representative L. Caltagirone, Citizen Representative M. Dalton, Citizen Representative M. Lambert

2.
OPENING REMARKS
 

Councillor Woolley provided opening remarks.

3.
CONFIRMATION OF AGENDA
 

  • Moved byCitizen Representative Caltagirone

    That the Agenda for the 2020 June 11 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES
 

  • Moved byCitizen Representative Caltagirone

4.1
Minutes of the Regular Meeting of the Audit Committee, 2020 April 20
This item has attachments. 

1.Unconfirmed Minutes-Audit Committee-2020 April 20.pdf
  • Moved byCitizen Representative Caltagirone

    That the Minutes of the 2020 April 20 Regular Meeting of the Audit Committee be confirmed.

     

    MOTION CARRIED

5.
CONSENT AGENDA
 

6.
POSTPONED REPORTS
 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

7.1
Roads Pothole Remediation Audit, AC2020-0408
This item has attachments. 

1.Roads Pothole Remediation Audit - AC2020-0408.pdf
2.Attach 1- Roads Pothole Remediation Audit - AC2020-0408.pdf
3.Distrib-Presentation-AC2020-0408.pdf

A presentation entitled "Roads Pothole Remediation Audit", dated 2020 June 11, was electronically distributed and displayed with respect to Report AC2020-0408.

  • Moved byCitizen Representative Dalton

    That with respect to the Report AC2020-0408, the following be approved:

    1. That the Audit Committee receive this Report for the Corporate Record; and
    2. That the Audit Committee recommend that Council receive this Report for the Corporate Record.
    MOTION CARRIED

7.2
Data Analytics Program Update, AC2020-0622
This item has attachments. 

1.Data Analytics Program Update - AC2020-0622.pdf
2.Attach 1-Data Analytics Program Update - AC2020-0622.pdf
3.Distrib-Presentation-AC2020-0622.pdf

A presentation entitled "Data Analytics", dated 2020 June 11, was electronically distributed and displayed with respect to Report AC2020-0622.

  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2020-0622, the following be approved:

    That the Audit Committee receive this report for the Corporate Record.

    MOTION CARRIED

7.3
External Auditor 2019 Management Letter, AC2020-0567
This item has attachments. 

1.External Auditor 2019 Management Letter - AC2020-0567.pdf
2.Attach 1- Deloitte LLP 2019 Management Letter - AC2020-0567.pdf
  • Moved byCitizen Representative Lambert

    That with respect to Report AC2020-0567, the following be approved:

    That the Audit Committee:

    1. Requests the External Auditor provide an update regarding the implementation status of the recommendations contained in the 2019 Management Letter (Attachment) at the 2021 January Audit Committee meeting; and
    2. Recommends that Council receives this Report and Attachment for the Corporate Record.
    MOTION CARRIED

7.4
Opportunity Calgary Investment Fund Annual Report, AC2020-0505
This item has attachments. 

1.Opportunity Calgary Investment Fund Annual Report - AC2020-0505.pdf
2.Attach 1-MNP Report to OCIF Audit Committee -AC2020-0505.pdf
3.Attach 2-OCIF Financial Statements for the Year Ended 2019 - AC2020-0505.pdf
4.Attach 3-Audit Committee Terms of Reference-AC2020-0505.pdf
5.Attach 4- OCIF Board Structure-AC2020-0505.pdf
6.Attach 5-OCIF Progress Report-AC2020-0505.pdf
7.Attach 7-OCIF Audit Committee 2020 Work Plan-AC2020-0505.pdf
8.Attach 8 - OCIF Audit Committee Biographies-AC2020-0505.pdf
9.Distrib-Presentation-AC2020-0505.pdf

A presentation entitled "OCIF Presentation for Audit Committee" was electronically distributed and displayed with respect to Report AC2020-0505.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Report AC2020-0505, the following be approved:

    That the Audit Committee:

    1. Receive this report and presentation for the Corporate Record; and
    2. Direct that Attachment 6 remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act to be reviewed 2035 June 11.
    MOTION CARRIED

7.5
ENMAX Corporation Audit and Finance Committee Annual Report, AC2020-0503
This item has attachments. 

1.ENMAX Corporation Audit and Finance Committee Annual Report - AC2020-0503.pdf
2.Attach 5- ENMAX Audit Committee Member Profiles -AC2020-0503.pdf
3.Attach 6-ENMAX Audit Committee Mandate-AC2020-0503.pdf
4.Attach 7-ENMAX Audit Committee Workplan -AC2020-0503.pdf
5.Attach 9-2020 Q1 Financial Report and 2019 Audited Consolidated Financial Statements-AC2020-0503.pdf
  • Moved byCitizen Representative Caltagirone

    That pursuant to Sections 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee move into Closed Meeting, at 11:15 a.m. in the Council Boardroom, to consider confidential matters with respect to the following items:

    • 7.5 ENMAX Corporation Audit and Finance Committee Annual Report, AC2020-0503;
    • 10.1.1 Audit Forum (Verbal), AC2020-0584;
    • 10.1.2 External Auditor (Verbal), AC2020-0585;and
    • 10.1.3 City Auditor (Verbal,) AC2020-0588.

    And further, that Harman Gill, Erica Vervoort, Trevor Nakka, and Ivana Cvitanusic, External Auditors (Deloitte LLP), and Helen Wesley, Charles Ruigrok and Diana Stephenson, Enmax Corporation, be invited to attend the Closed Meeting.

    MOTION CARRIED

  • Committee moved into Public Meeting at 12:09 p.m. with Councillor Woolley in the Chair.

    ROLL CALL:

    Councillor Woolley, Councillor Farkas, Citizen Representative Dalton, Citizen Representative Caltagirone.

    Moved byCitizen Representative Caltagirone

    Pursuant to Section 6(1) of the Procedure Bylaw 35M2017, as amended, Section 78 2(a) be suspended to allow Committee to complete the remainder of today's Agenda prior to the scheduled lunch recess.

    MOTION CARRIED
  • Moved byCitizen Representative Caltagirone

    That pursuant to Sections 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee move into Closed Meeting, at 12:12 p.m. in the Council Boardroom, to consider confidential matters with respect to the following items:

    • 7.5 ENMAX Corporation Audit and Finance Committee Annual Report, AC2020-0503;
    • 10.1.1 Audit Forum (Verbal), AC2020-0584;
    • 10.1.2 External Auditor (Verbal), AC2020-0585;and
    • 10.1.3 City Auditor (Verbal,) AC2020-0588.

    And further, that Harman Gill, Erica Vervoort, Trevor Nakka, and Ivana Cvitanusic, External Auditors (Deloitte LLP), and Helen Wesley, Charles Ruigrok and Diana Stephenson, Enmax Corporation, be invited to attend the Closed Meeting.

    MOTION CARRIED

  • Committee moved into Public Meeting at 1:03 p.m. with Councillor Woolley in the Chair.

    Moved byCitizen Representative Caltagirone

    That Committee rise and report.

    MOTION CARRIED

  • ROLL CALL:

    Councillor Woolley Councillor Farkas, Councillor Colley-Urquhart, Councillor Gondek, Citizen Representative Caltagirone, Citizen Representative Dalton, Citizen Representative M. Lambert.

    ​People in attendance during the Closed Meeting discussions with respect to Report AC2020-0503:

    Clerks: K. Martin and A. Pendola.  Advice: H. Wesley, C. Ruigrok, and D. Stephenson (Enmax Corporation).  Law: None  Observers: T. Nakka, H. Gill, I. Cvitanusic, K. Palmer, C. Male, and C. Smillie.
    Moved byCitizen Representative Caltagirone

    That with respect to Report AC2020-0503, the following be approved:

    That the Audit Committee:

    1. Receives this Report for the Corporate Record; and
    2. Directs that Attachments 1, 2, 3, 4 and 8 and the Closed Meeting discussions related to those Attachments, remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed 2025 June 01.

       

    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE
 

9.
URGENT BUSINESS
 

None

10.
CONFIDENTIAL ITEMS
 

  • Committee moved into Public Meeting at 1:03 p.m. with Councillor Woolley in the Chair.

    Moved byCitizen Representative Caltagirone

    That Committee rise and report.

    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

10.1.1
Audit Forum (Verbal), AC2020-0584
 

ROLL CALL

Councillor Woolley Councillor Farkas, Councillor Gondek, Citizen Representative Caltagirone, Citizen Representative Dalton, Citizen Representative M. Lambert.

​People in attendance during the Closed Meeting discussions with respect to Report AC2020-0584:

Clerks: K. Martin and A. Pendola.  Advice: T. Nakka, C. Male, K. Palmer.  Law: None  Observers: H. Gill, I. Cvitanusic, and C. Smillie.
  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2020-0584, the following be approved:

    That the Audit Committee direct the Closed Meeting discussions remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.2
External Auditor (Verbal), AC2020-0585
 

No report was given.

10.1.3
City Auditor (Verbal), AC2020-0588
 

ROLL CALL

Councillor Woolley Councillor Farkas, Councillor Gondek, Citizen Representative Caltagirone, Citizen Representative Dalton, Citizen Representative M. Lambert.

​People in attendance during the Closed Meeting discussions with respect to Report AC2020-0588:

Clerks: K. Martin and A. Pendola.  Advice: K. Palmer.  Law: None  Observers: C. Smillie.
  • Moved byCitizen Representative Caltagirone

    That with respect to Report AC2020-0588, the following be approved:

    That the Audit Committee direct that the Closed Meeting discussions remain confidential pursuant to Sections 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.2
URGENT BUSINESS
 

None

11.
ADJOURNMENT
 

  • Moved byCitizen Representative Caltagirone

    That this meeting adjourn at 1:06 p.m.

    ROLL CALL VOTE:

    For: (6)Citizen Representative Caltagirone, Citizen Representative Dalton, Citizen Representative Lambert, Councillor Farkas, Councillor Gondek, and Councillor Woolley
    MOTION CARRIED

    The following items have been forwarded on to the 2020 July 20 Combined Meeting of Council:

    CONSENT

    • Roads Pothole Remediation Audit, AC2020-0408
    • External Auditor 2019 Management Letter, AC2020-0567

    The next Regular Meeting of the Audit Committee is scheduled to be held on 2020 July 23 at 1:00 p.m.

    CONFIRMED BY COMMITTEE ON


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