Council Minutes

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MINUTES

 

Special Meeting of Council RE:  DISCUSSION OF THE WARD BOUNDARY

COMMISSION REPORT ON NUMBER OF COUNCILLORS WBC2014-0772 AND REPORT

ON OPTIONS TO INCREASE COUNCILLORS BUDGETS C2014-0860

HELD 2014 November 14 AT 9:30 AM

IN THE Council Chamber

 

PRESENT:

Deputy Mayor R. Pootmans

Councillor G-C. Carra

Councillor A. Chabot

Councillor S. Chu

Councillor P. Demong

Councillor D. Farrell

Councillor R. Jones

Councillor S. Keating

Councillor J. Magliocca

Councillor W. Sutherland

Councillor J. Stevenson

Councillor E. Woolley

 

 

ALSO PRESENT:

City Solicitor G. Cole

City Manager J. Fielding

Acting City Clerk B. Hilford

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

1.

OPENING PRAYER

 

Deputy Mayor Pootmans gave the opening prayer at today's meeting.

 

 

 

RECOGNITION

 

Deputy Mayor Pootmans, on behalf of Members of Council, thanked Al Duerr, Tim Creelman and Chris Nelson, of the Ward Boundary Commission, for their expertise and hard work.

 

2.

TABLED / REFERRED REPORT(S)

 

2.1

WARD BOUNDARY COMMISSION REPORT ON NUMBER OF COUNCILLORS, WBC2014-0772

 

COMMITTEE OF THE WHOLE, Moved by Councillor Chabot, Seconded by Councillor Carra, that Council move into Committee of the Whole at 9:56 a.m. in the Council Chamber.

 

Opposed:  R. Jones

 

CARRIED

 

AMENDMENT, Moved by Councillor Farrell, that Administration Recommendation 3 contained in Report WBC2014-0772, be amended, by deleting the words “Adopt the concept of Ward Offices in principle and”  prior to the words “direct the City Manager to explore the idea of establishing local Council offices in existing city or other community facilities”.

 

 

 

ROLL CALL VOTE:

 

For:

E. Woolley, G-C. Carra, D. Farrell, R. Jones, R. Pootmans

 

Against:

S. Keating, J. Magliocca, J. Stevenson, W. Sutherland, A. Chabot, S. Chu, P. Demong

 

MOTION LOST

 


 

REFER, Moved by Councillor Chabot, that Administration Recommendation 5, as follows,  contained in Report WBC2014-0772, be referred to the City Manager to return to a Special Strategic Planning Meeting of Council in Q3 2015, with a report on the complexity of matters and the interests of Members of Council to become more efficient and effective in the future:

 

“5.   Establish a Task Force of 5 Members of Council, with Administrative support, on Council Effectiveness. This Task Force is responsible for recommendations on all aspects of Council and Councillor effectiveness, including, but not necessarily limited to;

 

a.    Analysis of current Council organizational innovation Initiatives,

b.   Developing Council Customer service improvement initiatives,

c.   Guidelines for strategic and effective operation of a Councillor’s office, and

d.   Researching and recommending for implementation best practices from other Municipalities.”

 

 

 

 

CARRIED

 

 

 

 

ADOPT, Moved by Councillor Demong, that Administration Recommendation 1 contained in Report WBC2014-0772 be adopted, as follows:

 

That Council:

 

1.    Not increase the number of wards or Councillors at this time.

 

 

 

 

RECORDED VOTE:

 

For:

E. Woolley, W. Sutherland, D. Farrell, G-C. Carra, S. Chu, J. Magliocca, J. Stevenson,

R. Jones, R. Pootmans

 

Against:

A. Chabot, P. Demong, S. Keating

 

CARRIED

 

 

 

AMENDMENT, Moved by Councillor Stevenson, that Administration Recommendation 2 contained in Report WBC2014-0772, be amended, by deleting the words “which should include an assessment of the implementation of further recommendations listed below”  following the words “Address the number of Councillors following the 2021 General Election”.

 

Opposed:  S. Keating

 

CARRIED

 

 

 

 

ADOPT, AS AMENDED, Moved by Councillor Demong, that Administration Recommendation 2 contained in Report WBC2014-0772 be adopted, as amended, by deleting the words “which should include an assessment of the implementation of further recommendations listed below”, as follows:

 

That Council:

 

2.    Address the number of Councillors following the 2021 General Election.

 

 

 

Opposed:  P. Demong, S. Keating

 

CARRIED

 

 

                                                             

 

ADOPT, Moved by Councillor Demong, that Administration Recommendation 3 contained in Report WBC2014-0772 be adopted, as follows:

 

That Council:

 

3.   Adopt the concept of Ward Offices in principle and direct the City Manager to explore the idea of establishing local Council offices in existing city or other community facilities in the respective wards to function as the face of City Hall for local issues, in accordance with this report, and report back to Council no later than 2015 June with a financial analysis and proposed operational measures.

 

 

 

ROLL CALL VOTE:

 

For:

None

 

Against:

J. Stevenson, W. Sutherland, E. Woolley G-C. Carra, A. Chabot, S. Chu, P. Demong,

D. Farrell, R. Jones, S. Keating, J. Magliocca, R. Pootmans

 

MOTION LOST

 

 


 

ADOPT, Moved by Councillor Demong, that Administration Recommendation 4 contained in Report WBC2014-0772 be adopted, as follows:

 

That Council:

 

4.   Direct the City Manager to investigate the feasibility of co-locating some city services with Ward Offices to include the costs, nature of the services being established and the customer service benefits and report to Council through the SPC on Community and Protective Services no later than 2016 June.

 

 

 

ROLL CALL VOTE:

 

For:

A. Chabot

 

Against:

P. Demong, D. Farrell, R. Jones, S. Keating, J. Magliocca, J. Stevenson, W. Sutherland,

E. Woolley, G-C. Carra, S. Chu, R. Pootmans

 

MOTION LOST

 

 

 

 

ADOPT, Moved by Councillor Demong, that Administration Recommendation 6 contained in Report WBC2014-0772 be adopted, as follows:

 

That Council:

 

6.   Direct the Coordinating Committee of the Councillors’ Office to consider development of a comprehensive online communication strategy for the Office which includes all potential methods of communication to reduce the workload on individual Ward staff and Councillors.

 

 

 

 

ROLL CALL VOTE:

 

For:

E. Woolley, G-C. Carra, A. Chabot, S. Chu, D. Farrell, R. Jones, W. Sutherland,

R. Pootmans

 

Against:

P. Demong, S. Keating, J. Magliocca, J. Stevenson

 

CARRIED

 

 

 


 

 

 

REFER, Moved by Councillor Woolley, that Administration Recommendation 7, contained in Report WBC2014-0772, be referred as follows, to Administration, after amendment, by deleting the words “at the 2014 October 20 Organizational Meeting” following the word “Establish”, until there is a report back relative to decentralization, and further, how Council would proceed with this Committee at that time:

 

“7.   Establish a Task Force (Committee on Committees) to examine the committees to which Council appoints Members and report back to Council through Legislative Governance Task Force no later than June 2015 with implementation on adopted recommendations at the Organizational Meeting in 2015 October.”

 

And further, that the report return to a Special Strategic Planning Meeting of Council in Q3 2015.

 

 

 

 

CARRIED

 

 

 

 

3.

ITEMS FROM ADMINISTRATION AND COMMITTEES

 

3.1

CITY MANAGER'S REPORT(S)

 

3.1.1

DISCUSSION ON THE WARD BOUNDARY COMMISSION REPORT AND OPTIONS TO INCREASE COUNCILLORS OFFICES BUDGETS,

               C2014-0860

 

ADOPT, Moved by Councillor Stevenson, that the Recommendation contained in Report C2014-0860 be adopted, as follows:

 

That Council forward an operating budget request of $1.7M for the Office of the Councillors starting in 2015 to the budget deliberations commencing on 2014 November 24.

 

 

 

 

ROLL CALL VOTE:

 

For:

J. Stevenson, W. Sutherland, E. Woolley, G-C. Carra, S. Chu, D. Farrell, R. Pootmans

 

Against:

J. Magliocca, A. Chabot, P. Demong, R. Jones, S. Keating

 

CARRIED

 


 

RISE AND REPORT, Moved by Councillor Jones, that the Committee of the Whole rise and report to Council at 11:18 a.m.

 

CARRIED

 

 

 

ADOPT, Moved by Councillor Jones, Seconded by Councillor Carra, that Recommendations of the Committee of the Whole with respect to Reports WBC2014-0772 and C2014-0860, be adopted.

 

 

Opposed:  P. Demong, S. Keating

 

CARRIED

 

 

 

MOTION ARISING, Moved by Councillor Keating, Seconded by Councillor Demong, that with respect to Report WBC2014-0772 Council direct that the City Manager report back to Council no later than Q3 2015 with the opportunities, impacts and costs associated with further geographically decentralizing the provision of City services.

 

 

CARRIED

 

 

4.

EXCUSING ABSENCE OF MEMBERS

 

EXCUSE, Moved by Councillor Jones, Seconded by Councillor Stevenson, that Mayor Nenshi and Councillor Colley-Urquhart be excused from attendance at today's Meeting without reason by courtesy of Council and further that Councillor Pincott be excused by reason of other Council business.

 

 

CARRIED

 

 

 

5.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Jones, Seconded by Councillor Stevenson, that this

Council adjourn at 11:26 a.m.

 

CARRIED

 


 

CONFIRMED BY COUNCIL ON

 

 

 

 

 

 

 

 

 

 

DEPUTY MAYOR                                                         ACTING CITY CLERK