MINUTES

AUDIT COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor J. Farkas, Vice-Chair
  • Councillor D. Colley-Urquhart
  • Citizen Representative M. Dalton
  • Citizen Representative M. Lambert
ABSENT:
  • Councillor J. Gondek (Personal)
  • Citizen Representative L. Caltagirone
ALSO PRESENT:
  • Chief Financial Officer C. Male
  • City Auditor K. Palmer
  • External Auditor T. Nakka
  • Executive Assistant C. Smillie
  • Deputy City Clerk K. Martin
  • Legislative Advisor G. Chaudhary

1.
CALL TO ORDER
 

Councillor Woolley called the Meeting to order at 9:32 a.m.

2.
OPENING REMARKS
 

Councillor Woolley provided opening remarks.

3.
CONFIRMATION OF AGENDA
 

  • Moved byCouncillor Farkas

    That the Agenda for the 2020 March 12 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES
 

4.1
Minutes of the Regular Meeting of the Audit Committee, 2020 February 13
This item has attachments. 

1.Unconfirmed Minutes - 2020 February 13 - Audit Committee.pdf
  • Moved byCitizen Representative Lambert

    That the Minutes of the 2020 February 13 Regular Meeting of the Audit Committee be confirmed.

    MOTION CARRIED

5.
CONSENT AGENDA
 

6.
POSTPONED REPORTS
 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

7.1
Solutions for Achieving Value and Excellence (SAVE) Program Q1 2020 Update (Verbal), AC2020-0323
This item has attachments. 

1.Distrib-Presentation-AC2020-0323.pdf

A printed presentation entitled "AC2020-0323 Solutions for Achieving Value and Excellence (SAVE) Program Q1 2020 Update", dated 2020 March 12 was distributed with respect to Report AC2020-0323.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Report AC2020-0323, the following be approved:

    That the Audit Committee:
    Receive the distributed presentation for the Corporate Record.

    MOTION CARRIED

7.2
Operating Budget Management Audit, AC2020-0343
This item has attachments. 

1.Operating Budget Management Audit - AC2020-0343.pdf
2.Attach - Operating Budget Management Audit - AC2020-0343.pdf
  • Moved byCitizen Representative Dalton

    That with respect to Report AC2020-0343, the following be approved:

    That the Audit Committee:

    1. Receive this Report for the Corporate Record; and
    2. Recommend that Council receive this Report for the Corporate Record.
    MOTION CARRIED

7.3
Corporate Issue Management Program Audit, AC2020-0297
This item has attachments. 

1.Corporate Issue Management Program Audit - AC2020-0297.pdf
2.Attach - Corporate Issue Management Program Audit AC2020-0297.pdf
  • Moved byCitizen Representative Lambert

    That with respect to Report AC2020-0297, the following be approved:

    That the Audit Committee:

    1. Receive this Report for the Corporate Record; and
    2. Recommend that Council receive this Report for the Corporate Record.
    MOTION CARRIED

    Councillor Colley-Urquhart, on behalf of Councillor Demong, introduced a group of grade 5/6 students from Midnapore School, along with their teacher, Christine Peterson.


7.4
Code of Conduct Annual Report, AC2020-0250
This item has attachments. 

1.Code of Conduct Annual Report - AC2020-0250.pdf
2.Attach 1 - Code of Conduct Annual Report - AC2020-0250.pdf
3.Attach 2 - Code of Conduct Decision Tree - AC2020-0250.pdf
4.Attach 3 - AC2020-0250 Code of Conduct Annual Report - Presentation - AC2020-0250.pdf
  • Moved byCitizen Representative Dalton

    That with respect to Report AC2020-0250, the following be approved:

    That the Audit Committee:

    1. Receive this Report, Attachments and Presentation for the Corporate Record; and
    2. Forward this Report and Attachments to Council for the Corporate Record.
    MOTION CARRIED

7.5
Audit Committee Bylaw Review Working Group Update (Verbal), AC2020-0281
 

Administration was thanked for their verbal presentation.

8.
ITEMS DIRECTLY TO COMMITTEE
 

9.
URGENT BUSINESS
 

None

10.
CONFIDENTIAL ITEMS
 

  • Moved byCouncillor Farkas

    That Audit Committee:

    1. Move into Closed Meeting, at 11:36 a.m., in the Council Lounge, to consider confidential matters with respect to the following items subject to Sections 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act:

    • 10.1.1. Progress Update on 2019 City of Calgary Annual Report (Verbal), AC2020-0337
    • 10.1.2. Audit Forum (Verbal), AC2020-0330
    • 10.1.3. External Auditor (Verbal), AC2020-0331
    • 10.1.4. City Auditor (Verbal), AC2020-0332

    2. That Harman Gill and Trevor Nakka, External Auditors (Deloitte LLP), be invited to attend the Closed Meeting; and
    3. That Pursuant to Section 6(1) of the Procedure Bylaw 35M2017, as amended, that Audit Committee suspend Section 78(2)(a) in order to complete the remainder of today's Agenda.

    MOTION CARRIED

    Committee moved into Public Meeting at 12:27 p.m. with Councillor Woolley in the Chair.


  • Moved byCitizen Representative Lambert

    That Committee rise and report.

    MOTION CARRIED

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

10.1.1
Progress Update on 2019 City of Calgary Annual Report (Verbal), AC2020-0337
 

People in attendance during the Closed Meeting discussion with respect to Report AC2020-0337:

Clerks: K. Martin. Advice: C. Male, G. Weibe. Observer: H. Gill, T. Nakka, K. Palmer, and C. Smillie.

  • Moved byCouncillor Colley-Urquhart

    That with respect to Report AC2020-0337, the following be approved:

    That Audit Committee keep the closed meeting discussions confidential pursuant to Sections 24 (advice from officials) and 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.2
Audit Forum (Verbal), AC2020-0330
 

People in attendance during the Closed Meeting discussion with respect to Report AC2020-0330:

Clerks: K. Martin. Advice: S. Brandt, C. Male, and G. Weibe. Observer: D. Corbin, H. Gill, T. Nakka, K. Palmer, and C. Smillie.

  • Moved byCitizen Representative Dalton

    That with respect to Report AC2020-0330, the following be approved:

    That the Audit Committee direct the Closed Meeting discussions remain confidential pursuant to Sections 24 (advice from officials), 25 (disclosure harmful to economic and other interests of a public body) and 29 (information that is or will be available to the public) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.1.3
External Auditor (Verbal), AC2020-0331
 

No report was given.

10.1.4
City Auditor (Verbal), AC2020-0332
 

People in attendance during the Closed Meeting discussion with respect to Report AC2020-0332:

Clerks: K. Martin. Advice: K. Palmer. Observer: C. Smillie.

  • Moved byCitizen Representative Lambert

    That with respect to Report AC2020-0332, the following be approved:

    That the Audit Committee direct that the Closed Meeting discussions remain confidential pursuant to Section 24 (advice from officials) of the Freedom of Information and Protection of Privacy Act.

    MOTION CARRIED

10.2
URGENT BUSINESS
 

None

11.
ADJOURNMENT
 

  • Moved byCitizen Representative Lambert

    That this meeting adjourn at 12:30 p.m.

    MOTION CARRIED

    The following items have been forwarded on to the 2020 April 06 Combined Meeting of Council:

    CONSENT:

    • Operating Budget Management Audit, AC2020-0343
    • Corporate Issue Management Program Audit, AC2020-0297
    • Code of Conduct Annual Report, AC2020-0250

    The next Regular Meeting of the Audit Committee is scheduled to be held on 2020 April 20 at 8:30 a.m.

     

    CONFIRMED BY COMMITTEE ON


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