PRESENT:

Mayor N. Nenshi, Chair

Councillor D. Farrell (Vice-Chair)

Councillor D. Colley-Urquhart (CPS Chair)

Councillor A. Chabot (PUD Chair)

Councillor S. Keating (T&T Chair)

Councillor R. Jones (UCS Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor G-C. Carra

*Councillor P. Demong

*Councillor B. Pincott

*Councillor W. Sutherland

ALSO PRESENT:

City Manager (Interim) E. Sawyer

Acting Chief Financial Officer B. Koay

General Manager S. Dalgleish

General Manager R. Pritchard

General Manager R. Stanley

General Manager B. Stevens

Acting City Clerk B. Hilford

DECLARATIONS OF INTEREST

*Councillors Carra and Sutherland notified the Chair of a particular interest in all items on today’s Agenda, and were entitled to count toward the quorum and vote on the items.

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Farrell, that the Agenda for today’s meeting be amended by bringing forward and tabling the following, to the 2014 April 08 Regular Meeting of the Priorities and Finance Committee:

• S-Park Pilot Project Evaluation, PFC2014-0155
• 2013 Year-End Accountability, PFC2014-0170
• Operating And Capital Revisions, PFC2014-0169
• Fleet Facility Long Term Strategy, PFC2014-0257
• Innovation Fund Report - Roads Online Service Requests, PFC2014-0253

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Pootmans, that the Agenda for the 2014 April 01 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

BRING FORWARD AND TABLE TO THE 2014 APRIL 08 REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE

S-PARK PILOT PROJECT EVALUATION, PFC2014-0155

2013 YEAR-END ACCOUNTABILITY, PFC2014-0170

OPERATING AND CAPITAL REVISIONS, PFC2014-0169

FLEET FACILITY LONG TERM STRATEGY, PFC2014-0257

INNOVATION FUND REPORT - ROADS ONLINE SERVICE REQUESTS,

PFC2014-0253

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF PRIORITIES AND FINANCE COMMITTEE, 2014 MARCH 04

CONFIRM MINUTES, Moved by Councillor Chabot, that the Minutes of the Regular Meeting of the Priorities and Finance Committee held 2014 March 04, be confirmed.

CARRIED

WAIVE NOTICE, Moved by Councillor Chabot, that notice be waived in order to introduce an item of Urgent Business to today’s Agenda entitled “Governance Review – Calgary Combative Sports Commission Deferral, PFC2014-0319”.

CARRIED

3.

NEW BUSINESS

3.1

ENGAGE REVIEW DEFERRAL, PFC2014-0214

APPROVE, Moved by Councillor Farrell, that the Administration Recommendation contained in Report PFC2014-0214 be approved, as follows:

That the Priorities and Finance Committee recommend that Council approve Administration’s request to defer the Engage Review report to the 2014 May 20 Priorities and Finance Committee meeting.

CARRIED

3.2

AMENDMENT TO EXEMPT STAFF POLICY- OVERTIME- DEFERRAL REPORT, PFC2014-0240

APPROVE, Moved by Councillor Colley-Urquhart, that the Administration Recommendation contained in Report PFC2014-0240 be approved, as follows:

That the Priorities and Finance Committee recommend that Council defer the report on the Amendment to Exempt Staff Policy- Overtime to the 2014 May 6 Priorities and Finance Committee meeting.

CARRIED

3.3

2014 CORPORATE PROJECT MANAGEMENT FRAMEWORK STATUS UPDATE - DEFERRAL REPORT, PFC2014-0243

DECLARATIONS OF INTEREST

*Councillors Demong and Pincott notified the Chair of a particular interest in all remaining items on today’s Agenda, and were entitled to count toward the quorum and vote on the items.

APPROVE, Moved by Councillor Colley-Urquhart, that the Administration Recommendation contained in Report PFC2014-0243 be approved, as follows:

That the Priorities and Finance Committee recommend that Council defer the Corporate Project Management Framework Status Update report until the 2014 April 22 meeting of the Priorities and Finance Committee.

CARRIED

3.4

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS, PFC2014-0272

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation contained in Report PFC2014-0272 be approved, as follows:

That the Priorities and Finance Committee receives this report for information.

CARRIED

3.5

UPDATE TO THE 10-YEAR ECONOMIC DEVELOPMENT STRATEGY FOR CALGARY, PFC2014-0278

DISTRIBUTION

At the request of the Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of a Powerpoint presentation entitled “Building on our energy, Update to the Economic Development Strategy for Calgary, April 1, 2014”, with respect to Report PFC2014-0278.

AMENDMENT, Moved by Councillor Colley-Urquhart, that the Administration Recommendation contained in Report PFC2014-0278 be amended as follows:

·        by deleting the word “and” following the words “10-year Calgary Economic Development Strategy” and by substituting the words “along with an”; and

·        by adding the words “that includes funding options and outcome measures” following the words “implementation plan”.

CARRIED

APPROVE, AS AMENDED, Moved by Councillor Demong, that the Administration Recommendation contained in Report PFC2014-0278 be approved, as amended, as follows:

That the Priorities and Finance Committee recommends that Council direct Calgary Economic Development Ltd. to report back to Council through the Priorities and Finance Committee with the refreshed 10-year Calgary Economic Development Strategy along with an implementation plan that includes funding options and outcome measures, no later than 2014 July.

CARRIED

3.6

S-PARK PILOT PROJECT EVALUATION, PFC2014-0155

This item was tabled to the 2014 April 08 Regular Meeting of the Priorities and Finance Committee.

3.7

2013 YEAR-END ACCOUNTABILITY, PFC2014-0170

This item was tabled to the 2014 April 08 Regular Meeting of the Priorities and Finance Committee.

3.8

OPERATING AND CAPITAL REVISIONS, PFC2014-0169

This item was tabled to the 2014 April 08 Regular Meeting of the Priorities and Finance Committee.

3.9

FLEET FACILITY LONG TERM STRATEGY, PFC2014-0257

This item was tabled to the 2014 April 08 Regular Meeting of the Priorities and Finance Committee.

3.10

2013 FLOOD RECOVERY TASK FORCE UPDATE: RESILIENCE REPORT, REVISED PFC2014-0282

DISTRIBUTIONS

At the request of the Administration and with the concurrence of the Mayor, the Acting City Clerk distributed copies of the following documents, with respect to Report PFC2014-0282:

• A Powerpoint presentation entitled “PFC2014-0282, 2013 Flood Recovery Task Force Update: Resilience Report”; and
• Revised Report, 2013 Flood Recovery Task Force Update: Resilience Report
• Revised Attachment 1, Community Resiliency Projects (in 000’s)
• Revised Attachment 2, Infrastructure/Operations Resiliency Projects (in $000s)
• Revised Attachment 3, The City of Calgary – Submission to the Provincial Mitigation/Resiliency Program Funding (000’s)
• Revised Attachment 4, Submissions to Provincial Mitigation/Resiliency Program Funding (000’s)

RECESS

The Priorities and Finance Committee recessed at 12:00 p.m. to reconvene at 1:00 p.m.

The Priorities and Finance Committee reconvened at 1:00 p.m. with Mayor Nenshi in the Chair.

IN CAMERA, Moved by Councillor Colley-Urquhart, that in accordance with Section 197 of the Municipal Government Act, and Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 1:22 p.m., in order to consider a confidential matter with respect to Report PFC2014-0282.

CARRIED

The Priorities and Finance Committee moved back into public session at 1:34 p.m. with Mayor Nenshi in the Chair.

RISE WITHOUT REPORTING, Moved by Councillor Colley-Urquhart, that the Priorities and Finance Committee rise without reporting.

CARRIED

REFER, Moved by Councillor Farrell, that Revised Report PFC2014-0282 and the Revised Attachments be referred to the Administration to report to:

1.   The April 08 Regular Meeting of the Priorities and Finance Committee with a list of the high priority 2014 projects, as outlined in Revised Attachments 1 and 2, that must commence this season; and

2.   The Priorities and Finance Committee, no later than the 2014 May 20, with a prioritized list of projects and revised financial ask.

And further, that the In Camera discussions remain confidential pursuant to

Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

3.11

FLOOD MITIGATION PROJECT FOR CALGARY ZOO, PFC2014-0279

IN CAMERA, Moved by Councillor Carra, that in accordance with Section 197 of the Municipal Government Act, and Sections 24(1)(a) and 27 of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 1:55 p.m., in order to consider a confidential matter with respect to Report PFC2014-0279.

CARRIED

The Priorities and Finance Committee moved back into public session at 2:11 p.m. with Mayor Nenshi in the Chair.

RISE WITHOUT REPORTING, Moved by Councillor Carra, that the Priorities and Finance Committee rise without reporting.

CARRIED

APPROVE, Moved by Councillor Chabot, that the Administration Recommendations contained in Report PFC2014-0279 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommends that Council:

1.    Approve the capital budget appropriation of up to $1.2 million to Program 956 (Project #004 – Calgary Zoo Floodproofing) funded in the interim from the Fiscal Stability Reserve for the detailed design phase for the flood mitigation project at the Calgary Zoo;

2.    Direct Administration to develop and coordinate implementation of a plan to advocate for reimbursement by the provincial and federal governments for the flood mitigation project at the Calgary Zoo; and

3.    Direct Administration to report back to Council:

(a)  once the Government of Alberta has rendered any funding decision on the applications for either the Flood Recovery Erosion Control Program and the Resiliency and Mitigation Framework Fund, with recommendations regarding the flood mitigation project at Calgary Zoo; and

(b)  as part of Action Plan 2015-2018 with business plan and budget recommendations for the flood mitigation project at the Calgary Zoo.

And further, that the In Camera discussions remain confidential pursuant to

Sections 24(1)(a) and 27 of the Freedom of Information and Protection of Privacy Act.

CARRIED

3.12

SOUTH WEST RING ROAD COMMUNITY COMMUNICATION AND ENGAGEMENT PLAN UPDATE, PFC2014-0201

APPROVE, Moved by Councillor Pootmans, that the Administration Recommendation contained in Report PFC2014-0201 be approved, as follows:

That the Priorities and Finance Committee recommends that Council direct Administration to continue to work with the Province of Alberta on developing community communication and engagement plans for the West Ring Road and South West Ring Road projects with updates to the project Steering Committee on a quarterly basis.

Opposed:  D. Farrell

CARRIED

3.13

INNOVATION FUND REPORT - ROADS ONLINE SERVICE REQUESTS, PFC2014-0253

This item was tabled to the 2014 April 08 Regular Meeting of the Priorities and Finance Committee.

3.14

(LGT2014-0235) PROPOSED LEGISLATIVE GOVERNANCE TASK FORCE TERMS OF REFERENCE AMENDMENT, PFC2014-0273

APPROVE, Moved by Councillor Chabot, that the Legislative Governance Task Force Recommendation contained in Report PFC2014-0273 be approved, as follows:

That the Priorities and Finance Committee recommends that Council adopt the proposed amendments to the Legislative Governance Task Force Terms of Reference (Revised Attachment 1).

CARRIED

4.

URGENT BUSINESS

4.1

GOVERNANCE REVIEW – CALGARY COMBATIVE SPORTS COMMISSION DEFERRAL, PFC2014-0310

APPROVE, Moved by Councillor Pootmans, that the Mayor’s Office Recommendation contained in Report PFC2014-0310 be approved, as follows:

That the Priorities and Finance Committee recommend that Council approve the Mayor’s Office request to defer the report Governance Review – Calgary Combative Sports Commission to the 2014 April 22 Priorities and Finance Committee Meeting.

CARRIED

5.

URGENT BUSINESS IN CAMERA

No items of Urgent Business In Camera were added to today’s Meeting.

6.

IN CAMERA ITEMS

BRING FORWARD AND MOVE IN CAMERA, Moved by Councillor Colley-Urquhart, that, Report, Calgary Poverty Reduction Initiative: Governance Model, PFC2014-0166 be brought forward and dealt with following Report, PFC2014-0278 and in accordance with Section 197 of the Municipal Government Act, and Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act, Committee now move In Camera at 11:24 a.m., in order to consider Report PFC2014-0166.

CARRIED

The Priorities and Finance Committee moved back into public session at 11:45 a.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Pootmans, that the Priorities and Finance Committee rise and report.

CARRIED

6.1

CALGARY POVERTY REDUCTION INITIATIVE: GOVERNANCE MODEL, PFC2014-0166

APPROVE, Moved by Councillor Pootmans, that with respect to Report PFC2014-0166 the following be approved:

That the Priorities and Finance Committee recommend that Council:

1.   Approve the Administration Recommendations contained in Report PFC2014-0166; and

2.   Direct that this report, recommendations and attachments remain confidential pursuant to Sections 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act until a Memorandum of Agreement is fully executed.

CARRIED

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Carra, that this meeting adjourn at 2:18 p.m.

CARRIED

CONFIRMED BY COMMITTEE ON

Sgd.  N. Nenshi                                                           Sgd. B. Hilford

MAYOR                                                                         ACTING CITY CLERK

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE APRIL 14 COMBINED MEETING OF COUNCIL:

CONSENT:

ENGAGE REVIEW DEFERRAL, PFC2014-0214

AMENDMENT TO EXEMPT STAFF POLICY- OVERTIME- DEFERRAL REPORT,

PFC2014-0240

2014 CORPORATE PROJECT MANAGEMENT FRAMEWORK STATUS UPDATE - DEFERRAL REPORT, PFC2014-0243

UPDATE TO THE 10-YEAR ECONOMIC DEVELOPMENT STRATEGY FOR CALGARY, PFC2014-0278

FLOOD MITIGATION PROJECT FOR CALGARY ZOO, PFC2014-0279

(LGT2014-0235) PROPOSED LEGISLATIVE GOVERNANCE TASK FORCE TERMS OF REFERENCE AMENDMENT, PFC2014-0273

GOVERNANCE REVIEW - COMBATIVE SPORTS COMMISSION DEFERRAL, PFC2014-0310

OTHER

(The following Report contains an opposition and should be voted on separately.)

SOUTH WEST RING ROAD COMMUNITY COMMUNICATION AND ENGAGEMENT PLAN UPDATE, PFC2014-0201

IN CAMERA

CALGARY POVERTY REDUCTION INITIATIVE: GOVERNANCE MODEL, PFC2014-0166