PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor A. Chabot (PUD Chair)

Councillor D. Colley-Urquhart (CPS Chair)

Councillor S. Keating (T&T Chair)

Councillor R. Pootmans (Audit Chair)

*Councillor D. Farrell

*Councillor E. Woolley

ALSO PRESENT:

Chief Financial Officer E. Sawyer

Acting City Clerk B. Hilford

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Keating, that the Agenda for today’s Meeting be amended by bringing forward and tabling Item 3.1, Subdivision and Development Appeal Board Leadership Selection Committee Terms of Reference, PFC2016-0302, to the In Camera portion of today’s meeting, to be considered in conjunction with Item 5.1, Subdivision and Development Appeal Board – Letter, PFC2016-0300.

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Sutherland, that the Agenda for the 2016 April 05 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

BRING FORWARD AND TABLE TO IN CAMERA PORTION:

SUBDIVISION AND DEVELOPMENT APPEAL BOARD LEADERSHIP SELECTION COMMITTEE TERMS OF REFERENCE, PFC2016-0302

CARRIED

DECLARATION OF INTEREST

*Councillor Woolley notified the Chair of a particular interest in all items on the Agenda and was entitled to vote on the items.

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2016 MARCH 15

CONFIRM MINUTES, Moved by Councillor Sutherland, that the Minutes of the Regular Meeting of the Priorities and Finance Committee, held on 2016 March 15, be confirmed.

CARRIED

IN CAMERA, Moved by Councillor Sutherland, that in accordance with Section 197(2) of the Municipal Government Act and Sections 23(1)(a), 24(1)(d) and 27(1)(a) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move In Camera, at 9:33 a.m., in order to consider confidential matters with respect to Reports PFC2016-0300 and PFC2016-0302.

CARRIED

The Priorities and Finance Committee moved into public session at 9:36 a.m. with Mayor Nenshi in the Chair.

RISE WITHOUT REPORTING, Moved by Councillor Sutherland, that the Priorities and Finance Committee rise without reporting.

CARRIED

DECLARATION OF INTEREST

*Councillor Farrell notified the Chair of a particular interest in all items on the Agenda and was entitled to vote on the items.

IN CAMERA, Moved by Councillor Keating, that in accordance with Section 197(2) of the Municipal Government Act and Sections 23(1)(a), 24(1)(d) and 27(1)(a) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move In Camera, at 9:37 a.m., in order to consider confidential matters with respect to Reports PFC2016-0300 and PFC2016-0302.

CARRIED  

The Priorities and Finance Committee moved into public session at 10:38 a.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Keating, that the Priorities and Finance Committee rise and report.

CARRIED

3.

ITEMS FROM ADMINISTRATION AND COMMITTEES

3.1

SUBDIVISION AND DEVELOPMENT APPEAL BOARD LEADERSHIP SELECTION COMMITTEE TERMS OF REFERENCE, PFC2016-0302

RECEIVE FOR THE CORPORATE RECORD

With the concurrence of the Mayor, the Acting City Clerk received for the Corporate Record, In Camera, copies of two graphs, which shall remain confidential pursuant to Sections 23(1)(a) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act.

AMENDMENT, Moved by Councillor Woolley, that the Administration Recommendations contained in Report PFC2016-0302 be amended by adding a new Recommendation, as follows:

“that the Priorities and Finance Committee:

3.   Request that the existing Subdivision and Development Appeal Board Chair and Board Members be encouraged to engage in the consultation process;”.

CARRIED

AMENDMENT, Moved by Councillor Woolley, that the Administration Recommendations contained in Report PFC2016-0302 be amended by adding a new Recommendation, as follows:

“that the Priorities and Finance Committee:

4.   Request Mayor Nenshi to meet with the First Vice Chair to discuss the process”.

CARRIED

APPROVE, AS AMENDED, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2016-0302 be approved, as amended and after amendment, as follows:

That the Priorities and Finance Committee recommends:

1.    That Council approve the Terms of Reference proposed in Attachment 1 for the Subdivision and Development Appeal Board Leadership Selection Committee; and

2.    That this report and the In Camera documents received for the Corporate Record be forwarded to the 2016 April 11 Combined Meeting of Council as an item of urgent business.

And further, that the Priorities and Finance Committee:

3.    Request that the existing Subdivision and Development Appeal Board Chair and Board Members be encouraged to engage in the consultation process;

4.    Request Mayor Nenshi to meet with the First Vice Chair to discuss the process; and

5.    Direct that the In Camera distributions and discussion remain confidential pursuant to Sections 23(1)(a) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act.

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

5.

IN CAMERA ITEMS

5.1

SUBDIVISION AND DEVELOPMENT APPEAL BOARD - LETTER, PFC2016-0300

APPROVE, Moved by Councillor Woolley, that with respect to Report PFC2016-0300, the following be approved:

That the Priorities and Finance Committee:

1.     Recommend that Council receive the Subdivision and Development Appeal Board – Letter for information;

2.     Direct that Report PFC2016-0300 be added as a confidential attachment to Report PFC2016-0302, and forwarded to the 2016 April 11 Combined Meeting of Council, as an item of urgent business; and

3.     Direct that Report PFC2016-0300 and the In Camera discussions remain confidential pursuant to Sections 23(1)(a), 24(1)(d) and 27(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

6.

URGENT BUSINESS IN CAMERA

No items of Urgent Business In Camera were added to today’s Meeting.

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Sutherland, that this meeting adjourn at 10:40 a.m.

CARRIED

CONFIRMED BY COMMITTEE ON 2016 APRIL 19.

N. Nenshi                                                                   B. Hilford

   MAYOR                                                                      ACTING CITY CLERK

SUBDIVISION AND DEVELOPMENT APPEAL BOARD LEADERSHIP SELECTION COMMITTEE TERMS OF REFERENCE, PFC2016-0302

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2016 April 19 at 9:30 AM.