PRESENT:

Mayor N. Nenshi

Councillor G-C. Carra

Councillor A. Chabot

Councillor S. Chu

Councillor D. Colley-Urquhart

Councillor P. Demong

Councillor D. Farrell

Councillor S. Keating

Councillor J. Magliocca

Councillor R. Pootmans

Councillor J. Stevenson

Councillor W. Sutherland

Councillor E. Woolley

ALSO PRESENT:

City Manager J. Fielding

Deputy City Manager B. Stevens

Chief Financial Officer E. Sawyer

General Manager S. Dalgleish

General Manager M. Logan

General Manager R. Pritchard

General Manager R. Stanley

City Solicitor G. Cole

City Clerk S. Gray

1.

OPENING

No opening was given at today’s Meeting.

INTRODUCTION

Deputy Mayor Woolley introduced today's meeting by providing an overview of the goals and objectives that will be dealt with, on the Agenda, as follows:

Achieve a common understanding between Council and Administration about:

• Why do we do engagement?
• When do we do engagement?
• Who does/runs engagement?
• Who decides on the engagement strategy/investment?

Mayor Nenshi assumed the Chair at 9:34 a.m. and Councillor Woolley returned to his seat in Bow River Rooms.

2.

CONFIRMATION OF AGENDA

CONFIRM AGENDA, Moved by Councillor Colley-Urquhart, Seconded by Councillor Stevenson, that the Agenda for the 2016 February 29 Strategic Meeting of Council, be confirmed.

CARRIED

3.

TABLED REPORT(S)

(including additional related/supplementary reports related to Regular Meeting issues)

There are no Tabled Reports for this Meeting.

4.

ITEMS FROM ADMINISTRATION AND COMMITTEES

4.1

CITY MANAGER'S REPORT(S)

BRING FORWARD, Moved by Councillor Stevenson, Seconded by Councillor Keating, that Item 4.1.1, Report C2016-0228 and Item 4.1.2, Report C2016-0227 be brought forward and dealt with immediately following, In Camera, Item 6.1, Report C2016-0223.

CARRIED

COMMITTEE OF THE WHOLE, Moved by Councillor Pootmans, Seconded by Councillor Stevenson, that Council move into Committee of the Whole at 9:35 a.m.

CARRIED

4.1.1

PUBLIC PARTICIPATION FOR DECISION MAKERS (VERBAL), C2016-0227

PRESENTATION

Cindy Pickett, Director, Customer Service and Communications, provided Council with a Verbal presentation with respect to Report “Public Participation for Decision Makers (Verbal), C2016-0227.

Noreen Rude, Manager, Engagement and Community Partner Services introduced Ms. Wendy Green Lowe, International Association for Public Participation (IAP2), the facilitator for today’s Workshop.

DISTRIBUTIONS

At the request of Ms. Green Lowe and with the concurrence of the Mayor, the City Clerk distributed copies of the following, with respect to Verbal Report C2016-0227:

·         a booklet entitled “Public Participation for Decision Makers”; and

·         a document entitled “Sustainable Decisions”.

RECESS AND RECONVENE IN CAMERA,  Moved by Councillor Magliocca, that the

Committee of the Whole recess in the Bow River Rooms at 12:03 p.m., to reconvene, In Camera, at 1:15 p.m., in the Bow River Rooms, in accordance with Section 197 of the Municipal Government Act, and Section 23(1)(b) of the Freedom of Information and Protection of Privacy Act, in order to hear Verbal Report C2016-0223.

CARRIED

The Committee of the Whole reconvened, In Camera, in the Bow River Rooms at 1:18 p.m. with Mayor Nenshi in the Chair.

RECESS

The Committee of the Whole recessed, In Camera, at 3:20 p.m. to reconvene, In Camera, at 3:50 p.m.

The Committee of the Whole reconvened, In Camera, at 3:50 p.m. with Mayor Nenshi in the Chair.

The Committee of the Whole reconvened in the Bow River Rooms, at 4:07 p.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Stevenson, that the Committee of the Whole rise and report to Council.

CARRIED

RECOGNITON

Mayor Nenshi recognized Cindy Pickett, Director, Customer Service and Communications and Noreen Rude, Manager, Engagement and Community Partner Services, for their participation in today’s Meeting.  Mayor Nenshi also thanked members of the Administration for their work in preparing for today’s Meeting.

ADOPT, Moved by Councillor Farrell, Seconded by Councillor Woolley, that with respect to

Report C2016-0227, the following be adopted:

That Council receive the Presentation and Workshop discussions from the International Association for Public Participation session, facilitated by Ms. Wendy Green Lowe, for information.

CARRIED

4.1.2

PUBLIC ENGAGEMENT AT THE CITY OF CALGARY NOW AND GOING FORWARD (VERBAL), C2016-0228

ADOPT, Moved by Councillor Farrell Seconded by Councillor Carra, that with respect to Verbal Report C2016-0228, the following be adopted:

That Council accept the 2016 February 29 Council Strategic Planning Session information and discussions as fulfilling the report back to Council, as directed by Council in Report PFC2014-0213.

CARRIED

5.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

6.

IN CAMERA ITEMS

6.1

PUBLIC ENGAGEMENT EXPERIENCES AND EXPECTATIONS (VERBAL) C2016-0223

ADOPT, Moved by Councillor Stevenson, Seconded by Councillor Pootmans, that with respect to Verbal Report C2016-0223, the following be adopted:

That Council:

1.    Receive the Public Engagement Experiences and Expectations discussion in City Engagement, for information; and

2.    Direct that all In Camera discussions remain confidential pursuant to Section 23(1)(b) of the Freedom of Information and Protection of Privacy Act, until this matter is resolved.

CARRIED

7.

URGENT BUSINESS IN CAMERA

No items of Urgent Business, In Camera, were added to today’s Meeting.

8.

EXCUSING ABSENCE OF MEMBERS

EXCUSE, Moved by Councillor Stevenson, Seconded by Councillor Keating, that Councillor Pincott be excused from attendance at today’s Meeting by reason of other Council business, and that Councillor Jones be excused, without reason, by the courtesy of Council.

CARRIED

9.

ADJOURNMENT

ADJOURN, Moved by Councillor Woolley, Seconded by Councillor Stevenson, that this Council

adjourn at 4:26 p.m.

CARRIED

CONFIRMED BY COUNCIL ON 2016, MARCH 14.

   Sgd. N. Nenshi                                                            Sgd. S. Gray

   MAYOR                                                                      CITY CLERK