MINUTES
Priorities and Finance Committee
HELD 2014 December 09 AT 9:30 AM
IN THE Engineering Traditions Committee Room
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PRESENT:
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Mayor
N. Nenshi, Chair
Councillor
W. Sutherland, Vice-Chair
Councillor
A. Chabot (PUD Chair)
Councillor
S. Keating (T&T Chair)
Councillor
R. Pootmans (Audit Chair)
Councillor
B. Pincott (UCS Alternate)
*Councillor
D. Farrell
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ALSO
PRESENT:
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City
Manager, J. Fielding
Chief
Financial Officer E. Sawyer
General
Manager B. Stevens
General
Manager R. Stanley
Acting
City Clerk B. Hilford
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This meeting was
conducted in accordance with the Procedure Bylaw 44M2006, as amended.
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AMENDMENT,
Moved by Councillor Pootmans, that the Agenda for today’s Meeting, be
amended, by adding an item of Urgent Business, entitled “St. Andrew Society’s
Gift Copy of The Town of Calgary Charter from 1884, November 10 –
Presentation To Council,
VR2014-0090”.
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CARRIED
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CONFIRM
AGENDA, AS AMENDED, Moved by Councillor Sutherland, that the Agenda for the
2014 December 09 Regular Meeting of the Priorities and Finance
Committee be confirmed, as amended, as follows:
ADD URGENT BUSINESS
ST.
ANDREW SOCIETY’S GIFT COPY OF THE TOWN OF CALGARY CHARTER FROM 1884, NOVEMBER
10 – PRESENTATION TO COUNCIL, VR2014-0090
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CONFIRM
MINUTES, Moved by Councillor Sutherland, that the Minutes of the
2014
October 28 Regular Meeting of the Priorities and Finance Committee be
confirmed.
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DECLARATION OF
INTEREST
*Following
Confirmation of the Minutes, Councillor Farrell notified the Chair of a
particular interest in all items on the Agenda and was entitled to count
toward the quorum and vote on the items.
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APPROVE,
Moved by Councillor Chabot, that the Administration Recommendation contained
in Report PFC2014-0635 be approved, as follows:
That the Priorities and Finance Committee recommend
that Council defer the proposed omnibus Municipal Naming and Sponsorship
Policy and the analysis and options related to Notice of Motion 2014-35 until
the 2015 March 17 Meeting of the Priorities and Finance Committee.
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APPROVE,
Moved by Councillor Pootmans, that the Administration Recommendation contained
in Report PFC2014-0775 be approved, as follows:
That
the Priorities and Finance Committee recommends that Council approve a
one-time $100,000 funding from the PDA’s
DBA sustainment reserve in order to establish a perpetual scholarship in SAIT’s Construction Project Management program.
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DISTRIBUTION
At
the request of the Administration and with the concurrence of the Mayor, the
Acting City Clerk distributed copies of powerpoint presentation entitled
“Calgary Recovers Building for Resiliency, Flood Recovery Operations, 2013
Flood Recovery Framework, Task Force Recovery Update”, with respect to Report
PFC2014-0948.
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APPROVE,
Moved by Councillor Pincott, that the Administration Recommendations contained
in Report PFC2014-0948 be approved, after amendment, as follows:
That
the Priorities and Finance Committee recommend:
1. That
Council receive this quarterly report on the activities of the Flood Recovery
Task Force for information;
2. That
Council approve to extend the Flood Permit Grant Program by one calendar year
to 2015 December 31 and approve the allocation of one-time funding from
Fiscal Stability Reserve (FSR) in the amount of $50,000 to
support this program;
3. That
Administration report back on the Flood Permit Grant Program no later than
2015 December; and
4. This
report and its attachments be forwarded as an item of urgent business
to the 2014 December 15 Regular Meeting of Council.
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APPROVE,
Moved by Councillor Chabot, that the Administration Recommendations contained
in Report PFC2014-0910 be approved, as follows:
That
the Priorities and Finance Committee recommend:
1. That
Council give three readings to the proposed 2015 Business Tax Bylaw.
2. That
Report PFC2014-0910 be forwarded as an item of Urgent Business to the 2014 December
15 Regular Meeting of Council.
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DISTRIBUTION
At
the request of the Administration and with the concurrence of the Mayor, the
Acting City Clerk distributed copies of a powerpoint presentation entitled
“Triennial Reserve Review – Year 4 Results December 2014”, with respect to
Report PFC2014-0847.
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APPROVE,
Moved by Councillor Sutherland, that the Administration Recommendations contained
in Report PFC2014-0847 be approved, after amendment, as follows:
That the Priorities and Finance Committee
recommends that Council:
1. Approve the changes to reserves as
outlined in Attachment 1; and
2. Approve
the list of reserves to be reviewed in 2015 as outlined in Attachment 3.
And further, that Report
PFC2014-0847 be forwarded as an item of Urgent Business, to the 2015 December
15 Regular Meeting of Council.
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APPROVE,
Moved by Councillor Farrell, that the Administration Recommendation contained
in Report PFC2014-0928 be approved, after amendment, as follows:
That the Priorities and Finance Committee
recommends Council approve the funding request for the In-Roadway Lighting at
Crosswalks pilot project from the Council Innovation Fund of up to $50,000, with
a report back to the Priorities and Finance Committee no later than Q2
2016.
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Opposed:
W. Sutherland, N. Nenshi
CARRIED
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APPROVE,
Moved by Councillor Sutherland, that the Administration Recommendation contained
in Report PFC2014-0937 be approved, as follows:
That the Priorities and Finance Committee
receive this report for information.
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APPROVE,
Moved by Councillor Pootmans, that with respect to Verbal Report
VR2014-0090,
the Priorities and Finance Committee:
Request
to add Urgent Business to the Agenda of the 2015 December 15 Regular Meeting
of Council, a presentation entitled “St. Andrew Society’s Gift Copy of The
Town of Calgary Charter From 1884, November 10”.
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CARRIED
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No item of Urgent
Business, In Camera, was added to today’s Meeting.
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IN
CAMERA, Moved by Councillor Sutherland, that, in accordance with Section 197
of the Municipal Government Act, and Sections 17(1), 19, 24(1)(a), 24(1)(b),
24(1)(c) and 27(1)
of
the Freedom of Information and Protection of Privacy Act, Committee
now move In Camera at 11:23 a.m., in order to consider several confidential
matters.
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The
Priorities and Finance Committee moved into public session at 11:53 a.m. with
Mayor
Nenshi in the Chair.
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RISE
AND REPORT, Moved by Councillor Pincott, that the Priorities and Finance
Committee rise and report.
CARRIED
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APPROVE,
Moved by Councillor Farrell, that with respect to Verbal Report PFC2014-0960,
the following be approved:
That the Priorities and Finance Committee:
1.
Receive
the Report, City Manager Update on Councillor Membership on the Subdivision
and Development Appeal Board (Verbal) for information;
2.
Direct
that the City Solicitor proceed as per the In Camera discussions from today’s
In Camera Meeting with respect to the Subdivision and Development Appeal
Board; and
3. Direct
that the In Camera discussions remain confidential pursuant to Section
24(1)(a) of the Freedom of Information and Protection of Privacy Act
until Council rises and reports.
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Opposed:
A. Chabot
CARRIED
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APPROVE,
Moved by Councillor Pootmans, that the Administration Recommendations
contained in Report PFC2014-0924 be approved, as follows:
That
the Priorities and Finance Committee recommend that Council:
1.
Approve Administration Recommendation 1 contained in Report PFC2014-0924;
2.
Approve the Recommendation of the Priorities and Finance Committee for the
appointment to the eGovernment Strategy Advisory Committee, as discussed in
camera;
3.
Direct that Report PFC2014-0924 remain confidential under Sections 17(1) and
19 of the Freedom
of Information and Protection of Privacy Act until Council rises
and reports; and
4.
Direct that Attachments 2 and 3 remain confidential pursuant to Sections
17(1) and 19 of the Freedom
of Information and Protection of Privacy Act.
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APPROVE,
Moved by Councillor Chabot, that the Administration Recommendations contained
in Report PFC2014-0941 be approved, as follows:
That
the Priorities and Finance Committee recommend that Council:
1.
Approve Administration Recommendation 1 contained in Report PFC2014-0941;
2.
Approve the Recommendation of the Priorities and Finance Committee for the appointment
to the Taxi Limousine Advisory Committee, as discussed in camera;
3.
Direct that Report PFC2014-0941 remain confidential under Sections 17(1) and
19 of the Freedom
of Information and Protection of Privacy Act until Council rises
and reports on the matter; and
4.
Direct that Attachments 2 and 3 remain confidential pursuant to Sections 17(1)
and 19 of the Freedom
of Information and Protection of Privacy Act.
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CARRIED
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APPROVE,
Moved by Councillor Sutherland, that the Administration Recommendations
contained in Report PFC2014-0961 be approved, as follows:
That
the Priorities and Finance Committee recommend that Council:
1.
Approve Administration Recommendation 1 contained in Report PFC2014-0961;
2. Direct
that Report PFC2014-0961 remain confidential under Sections 17(1) and 19 of
the Freedom
of Information and Protection of Privacy Act until Council rises
and reports on the matter; and
3.
Direct that Attachment 2 remain confidential pursuant to Sections 17(1) and
19 of the Freedom
of Information and Protection of Privacy Act.
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CARRIED
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ADJOURN,
Moved by Councillor Pincott, that this meeting adjourn at 11:55 p.m.
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CONFIRMED
BY COMMITTEE ON 2015 JANUARY 20.
Sgd:
N. Nenshi Sgd: B.
Hilford
  MAYOR ACTING
CITY CLERK
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THE
FOLLOWING ITEMS HAVE BEEN FORWARDED, AS ITEMS OF URGENT BUSINESS, TO THE 2014
DECEMBER 15 REGULAR MEETING OF COUNCIL:
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PRESENTATION:
ST.
ANDREW SOCIETY’S GIFT COPY OF THE TOWN OF CALGARY CHARTER FROM 1884, NOVEMBER
10
URGENT
BUSINESS:
2013
FLOOD RECOVERY TASK FORCE: UPDATE REPORT (DECEMBER 2014),
PFC2014-0948
2015
BUSINESS TAX BYLAW, PFC2014-0910
2014
TRIENNIAL RESERVES REVIEW REPORT, PFC2014-0847
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THE
FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2015 JANUARY 12 COMBINED MEETING
OF COUNCIL:
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CONSENT:
DEFERRAL
REPORT, MUNICIPAL NAMING & SPONSORSHIP POLICY, PFC2014-0635
MICHELLE
KRSEK MEMORIAL AWARD, PFC2014-0775
OTHER:
CROSSWALK
IN ROADWAY LIGHTING, PFC2014-0928
IN
CAMERA:
EGOVERNMENT
STRATEGY ADVISORY COMMITTEE - RESIGNATION, PFC2014-0924
TAXI
LIMOUSINE ADVISORY COMMITTEE - RESIGNATION, PFC2014-0941
INTER-MUNICIPAL
COMMITTEE (IMC) FOOTHILLS – APPOINTMENT, PFC2014-0961
The
next Regular Meeting of the Priorities and Finance Committee has been
scheduled to be held on 2015 January 06 at 9:30 AM.
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