MINUTES

AUDIT COMMITTEE

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor E. Woolley, Chair
  • Councillor J. Farkas, Vice-Chair (Remote Participation)
  • Councillor D. Colley-Urquhart (Remote Participation)
  • Councillor J. Davison (Remote Participation)
  • Citizen Representative K. Kim (Remote Participation)
  • Citizen Representative M. Lambert (Remote Participation)
ABSENT:
  • Citizen Representative L. Caltagirone
ALSO PRESENT:
  • Chief Financial Officer C. Male (Remote Participation)
  • External Auditor H. Gill (Remote Participation)
  • External Auditor T. Nakka (Remote Participation)
  • Executive Assistant C. Smillie
  • A/City Auditor L. Ormsby (Remote Participation)
  • Legislative Advisor D. Williams
  • Legislative Advisor A. de Grood

1.
CALL TO ORDER
 

Councillor Woolley called the Meeting to order at 9:30 a.m.

ROLL CALL:

Councillor Woolley, Councillor Farkas, Councillor Colley-Urquhart, Councillor Davison, Citizen Representative Kim, and Citizen Representative Lambert.

Absent from Roll Call: Citizen Representative Caltagirone

2.
OPENING REMARKS
 

Councillor Woolley provided opening remarks.

3.
CONFIRMATION OF AGENDA
 

  • Moved byCouncillor Farkas

    That the Agenda for the 2021 March 18 Regular Meeting of the Audit Committee be confirmed. 

    MOTION CARRIED

4.
CONFIRMATION OF MINUTES
 

4.1
Minutes of the Regular Meeting of the Audit Committee, 2021 February 25
This item has attachments. 

1.Unconfirmed Minutes - Audit Committee_Feb25_2021 - English.pdf
  • Moved byCitizen Representative Kim

    That the Minutes of the 2021 February 25 Regular Meeting of the Audit Committee be confirmed.

     

    MOTION CARRIED

5.
CONSENT AGENDA
 

6.
POSTPONED REPORTS
 

None

7.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

7.1
Solutions for Achieving Value and Excellence (SAVE) Program Progress Update (Verbal), AC2021-0333
This item has attachments. 

1.Distrib-Presentation-AC2021-0333.pdf

A presentation entitled "AC2021-0333 Solutions for Achieving Value and Excellence (SAVE) Program Progress Update (Verbal)" was distributed with respect to Report AC2021-0333.

  • Moved byCitizen Representative Lambert

    That with respect to Report AC2021-0333 the following be approved:

    That the Audit Committee receive the presentation for the Corporate Record.

    For: (6)Citizen Representative Lambert, Citizen Representative Kim, Councillor Farkas, Councillor Davison, Councillor Woolley, and Councillor Colley-Urquhart
    MOTION CARRIED

7.2
Code of Conduct Annual Report, AC2021-0263
This item has attachments. 

1.Code of Conduct Annual Report - AC2021-0263.pdf
2.Attach 1-Background-AC2021-0263.pdf
3.Attach 2-Code of Conduct Annual Report-AC2021-0263.pdf
4.Attach 3-Presentation-AC2021-0263.pdf
  • Moved byCitizen Representative Kim

    That with respect to Report AC2021-0263, the following be approved:

    That the Audit Committee receive the report and presentation for the Corporate Record.

    For: (6)Citizen Representative Lambert, Citizen Representative Kim, Councillor Farkas, Councillor Davison, Councillor Woolley, and Councillor Colley-Urquhart
    MOTION CARRIED

7.3
City Auditor's Office 2020 Annual Report, AC2021-0314
This item has attachments. 

1.City Auditor's Office 2020 Annual Report - AC2021-0314.pdf
2.Attach - City Auditor's Office 2020 Annual Report - AC2021-0314 .pdf
3.Distrib-Presentation-AC2021-0314.pdf

A presentation entitled "1.0 One Calgary Accountability" was distributed with respect to Report AC2021-0314.

Councillor Woolley left the Chair at 10:55 a.m. and Vice-Chair Farkas assumed the Chair.

Councillor Woolley resumed the Chair at 10:57 a.m. and Councillor Farkas returned to his regular seat in Committee.

  • Moved byCitizen Representative Lambert

    That with respect to Report AC2021-0314, the following be approved:

    That the Audit Committee:

    1. Receive this report for the Corporate Record; and
    2. Recommend that Council receive this report for the Corporate Record.
    For: (6)Citizen Representative Lambert, Citizen Representative Kim, Councillor Farkas, Councillor Davison, Councillor Woolley, and Councillor Colley-Urquhart
    MOTION CARRIED

7.4
Data Analytics Program Update, AC2021-0376
This item has attachments. 

1.Data Analytics Program Update - AC2021-0376.pdf
2.Attach 1 - Data Analytics Program Update - AC2021-0376.pdf
  • Moved byCouncillor Farkas

    That with respect to Report AC2021-0376, the following be approved:

    That the Audit Committee:

    1. Receive this report for the Corporate Record; and
    2. Recommend that Council receive this report for the Corporate Record.
    For: (6)Citizen Representative Lambert, Citizen Representative Kim, Councillor Farkas, Councillor Davison, Councillor Woolley, and Councillor Colley-Urquhart
    MOTION CARRIED

7.5
Cyber Security Incident Response Follow-up Audit, AC2021-0313
This item has attachments. 

1.Cyber Security Incident Response Follow-up Audit - AC2021-0313.pdf
2.Attach 2 - Cyber Security Incident Response Follow-up Audit - AC2021-0313.pdf

By General Consent, pursuant to Section 6(1) of Procedure Bylaw 35M2017, Committee suspended Section 78(2)(a) of the Procedure Bylaw in order to complete the remainder of the Agenda prior to the lunch recess.

  • Moved byCouncillor Farkas

    That pursuant to Sections 24 (Advice from officials), and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 11:28 a.m., in the Council Boardroom, to discuss confidential matters with respect to the following Items:

    • 7.5 Cyber Security Incident Response Follow-up Audit, AC2021-0313
    • 10.1.1 Progress Update on 2020 City of Calgary Annual Report (Verbal), AC2021-0386
    • 10.1.2 Off-Site Levies Update (Verbal), AC2021-0349
    • 10.1.3 Audit Forum (Verbal), AC2021-0341
    • 10.1.4 External Auditor (Verbal), AC2021-0342
    • 10.1.5 City Auditor (Verbal), AC2021-0343

    And further, that Trevor Nakka, Harman Gill, Erica Vervoort, and Ivana Cvitanusic, External Auditors (Deloitte LLP), be invited to attend the Closed Meeting.

    MOTION CARRIED

    Committee reconvened in Public Meeting at 12:16 p.m. with Councillor Woolley in the Chair.


  • Moved byCouncillor Colley-Urquhart

    That Committee rise and report.

    MOTION CARRIED
  • People in attendance during the Closed Meeting discussions with respect to Report AC2021-0313:
    Clerks: D. Williams and A. Degrood. City Manager: D. Duckworth. Advice: C. Male, G. Wiebe, L. Tochor, C. Smillie, A. Cohen, G. Dube, B. Labrenz, P. Lewis, L. Ormsby, E. Otte, and  D. Mercer. External: I. Cvitanusic, H. Gill, T. Nakka, and E. Vervoort.
    Moved byCitizen Representative Lambert

    That with respect to Report AC2021-0313, the following be approved:

    That the Audit Committee:

    1. Receive this report for the Corporate Record;
    2. Recommend that Council receive this report for the Corporate Record; and
    3. Direct that Attachment 1 remain confidential pursuant to Sections 20 (Disclosure harmful to law enforcement) of the Freedom of Information and Protection of Privacy Act, to be reviewed 2036 March 31.
    For: (6)Citizen Representative Lambert, Citizen Representative Kim, Councillor Farkas, Councillor Davison, Councillor Woolley, and Councillor Colley-Urquhart
    MOTION CARRIED

8.
ITEMS DIRECTLY TO COMMITTEE
 

9.
URGENT BUSINESS
 

None

10.
CONFIDENTIAL ITEMS
 

10.1
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

10.1.1
Progress Update on 2020 City of Calgary Annual Report (Verbal), AC2021-0386
 

People in attendance during the Closed Meeting discussions with respect to Report AC2021-0386:
Clerks: D. Williams and A. Degrood. City Manager: D. Duckworth. Advice: C. Smillie, C. Male, L. Ormsby, L. Tochor, and G. Wiebe. External: I. Cvitanusic, T. Nakka, H. Gill, and E. Vervoort.
  • Moved byCitizen Representative Kim

    That with respect to Report AC2021-0386, the following be approved:

    That the Audit Committee direct that the Closed Meeting discussions be held confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

    For: (6)Citizen Representative Lambert, Citizen Representative Kim, Councillor Farkas, Councillor Davison, Councillor Woolley, and Councillor Colley-Urquhart
    MOTION CARRIED

10.1.2
Off-Site Levies Update (Verbal), AC2021-0349
 

People in attendance during the Closed Meeting discussions with respect to Report AC2021-0349:
Clerks: D. Williams and A. Degrood. City Manager: D. Duckworth. Advice: C. Smillie, C. Male, L. Ormsby, L. Tochor, and G. Wiebe. External: I. Cvitanusic, T. Nakka, H. Gill, and E. Vervoort.
  • Moved byCouncillor Colley-Urquhart

    That with respect to Report AC2021-0386, the following be approved:

    That the Audit Committee direct that the Closed Meeting discussions be held confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

    For: (6)Citizen Representative Lambert, Citizen Representative Kim, Councillor Farkas, Councillor Davison, Councillor Woolley, and Councillor Colley-Urquhart
    MOTION CARRIED

10.1.3
Audit Forum (Verbal), AC2021-0341
 

People in attendance during the Closed Meeting discussions with respect to Report AC2021-0341:
Clerks: D. Williams and A. Degrood. City Manager: D. Duckworth. Advice: C. Male, L. Ormsby, C. Smillie, L. Tochor, G. Wiebe. External: I. Cvitanusic, T. Nakka, E. Vervoort, and H. Gill.
  • Moved byCitizen Representative Kim

    That with respect to Report AC2021-0341, the following be approved:

    That the Audit Committee direct that the Closed Meeting discussions be held confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act.

    For: (6)Citizen Representative Lambert, Citizen Representative Kim, Councillor Farkas, Councillor Davison, Councillor Woolley, and Councillor Colley-Urquhart
    MOTION CARRIED

10.1.4
External Auditor (Verbal), AC2021-0342
 

No report given. 

10.1.5
City Auditor (Verbal), AC2021-0343
 

No report given.

10.2
URGENT BUSINESS
 

None

11.
ADJOURNMENT
 

  • Moved byCouncillor Farkas

    That this meeting adjourn at 12:22 p.m.

    MOTION CARRIED

    The following items have been forwarded to the 2021 April 12 Combined Meeting of Council:

    CONSENT

    • City Auditor's Office 2020 Annual Report, AC2021-0314
    • Data Analytics Program Update, AC2021-0376
    • Cyber Security Incident Response Follow-up Audit, AC2021-0313

    The next Regular Meeting of the Audit Committee is scheduled to be held on 2021 April 20 at 8:30 a.m.

    CONFIRMED BY COMMITEE ON


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