MINUTES

SPC ON UTILITIES AND CORPORATE SERVICES

Meeting #:
Date:	Friday, December 15, 2017 at 9:30 A.m. - 4:30 P.m.
Location:	IN THE COUNCIL CHAMBER

PRESENT:

• Councillor W. Sutherland, Chair
• Councillor S. Keating
• Councillor D. Colley-Urquhart
• Councillor D. Farrell
• Councillor J. Magliocca
• Councillor J. Gondek

ALSO PRESENT:

• Deputy City Manager B. Stevens
• Acting City Clerk D. Williams
• Legislative Assistant L. McDougall

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1.

CALL TO ORDER

Councillor Sutherland called the SPC on Utilities and Corporate Services at 9:30 a.m.

2.

OPENING REMARKS

Councillor Sutherland welcomed the returning and new Members of the SPC on Utilities and Corporate Services to the first meeting following the election.

 

3.

CONFIRMATION OF AGENDA

• MOTION
  Moved by Councillor Gondek

  CONFIRM AGENDA, that the Agenda for the
  2017 December 15 Regular Meeting of the SPC on the Utilities and Corporate Services be confirmed.

  MOTION CARRIED

4.

CONFIRMATION OF MINUTES

4.1

MINUTES OF THE REGULAR MEETING OF THE SPC ON UTILITIES AND CORPORATE SERVICES, 2017 SEPTEMBER 15

4.2

MINUTES OF THE REGULAR MEETING OF THE SPC ON UTILITIES AND CORPORATE SERVICES, 2017 OCTOBER 30

• MOTION
  Moved by Councillor Colley-Urquhart

  That the following Minutes be confirmed:

  • Minutes of the Regular Meeting of the SPC on Utilities and Corporate Services, 2017 September 15; and
  • Minutes of the Regular Meeting of the SPC on Utilities and Corporate Services, 2017 October 30.
  MOTION CARRIED
• MOTION
  Moved by Councillor Farrell

  That Councillor Gondek be declared as Acting Vice-Chair for today's Meeting, by acclamation.

  MOTION CARRIED

5.

CONSENT AGENDA

5.1

Status of Outstanding Motions and Directions, UCS2017-1242

• MOTION
  Moved by Councillor Colley-Urquhart

  That the SPC on Utilities and Corporate Services receive this report for information.

  MOTION CARRIED

6.

POSTPONED REPORTS

(includes related/supplemental reports) (No Items)

7.

ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

7.1

Integrated Civic Facility Planning Program 2017 Status Update Deferral, UCS2017-1250

• MOTION
  Moved by Councillor Colley-Urquhart

  That with respect to Report UCS2017-1250, the following be approved:

  That the SPC on Utilities and Corporate Services recommends that Council defer the Integrated Civic Facility Planning Program 2017 Status Update report to no later than 2018 Q2.

  MOTION CARRIED

8.

ITEMS DIRECTLY TO COMMITTEE

8.1

REFERRED REPORTS

(No Items)

8.2

NOTICE(S) OF MOTION

(No Items)

9.

URGENT BUSINESS

None

10.

CONFIDENTIAL ITEMS

• MOTION
  Moved by Councillor Colley-Urquhart

  That in accordance with Section 197 of the Municipal Government Act and sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act, The SPC on Utilities and Corporate Services now recess at 9:33 a.m. to reconvene in Closed Meeting, in the Council Lounge, to discuss the following confidential items:

  10.1     Proposed Acquisition - (Belmont) - Ward 14 (Cllr. Peter Demong) File No: 200 210 Av SE (JRM), UCS2017-1215 (FOIP 23, 24 and 25)

  10.2     Proposed Sale - (Glenmore Park) - Ward 11 (Cllr. Jeromy Farkas) File No: 3520 90 Av SW (JW), UCS2017-1216 (FOIP 23, 24 and 25)

  10.3     Report for Information - (Eau Clarie) - Ward 07 (Cllr. Druh Farrell) File No: 200 Barclay Pr SW (TB), UCS2017-1218 (FOIP 23, 24 and 25)

  10.4    Summary of Real Estate Transactions for the Second Quarter 2017, UCS2017-1229 (FOIP 23, 24 and 25)

  MOTION CARRIED

  The SPC on Utilities and Corporate Services moved into public session at 10:30 a.m. with Councillor Sutherland in the Chair.

• MOTION
  Moved by Councillor Keating

  That the SPC on Utilities and Corporate Services rise and report.

  MOTION CARRIED

10.1

Proposed Acquisition – (Belmont) – Ward 14 (Cllr. Peter Demong) File No 200 210 AV SE (JRM), UCS2017-1215 (Held Confidential Subject to Sections 23, 24 and 25 of FOIP)

That, subject to Section 197 of the Municipal Government Act, the following members of Administration were in attendance, in Closed Meeting: D. Williams (Clerk), S. Alexander (Advice), B. Graham (Advice), D. Cassidy (Advice), J. McLeod (Advice), S. McClurg (Advice), T. Benson (Advice), J. Moisan (Advice), E. Lee (Advice), S. Quayle (Advice), J. Halfyard (Advice), D. Bell (Advice), L. Kerr (Advice), N. Neufeld (Advice), Y. Sayani (Advice).

DISTRIBUTION with respect to Report UCS2017-1215

Copies of a letter dated 2017 December 12 were distributed in the Closed Meeting.

• MOTION
  Moved by Councillor Gondek

  That the SPC on Utilities and Corporate Services recommend:

  1.  That Council approve Recommendation 1 contained in Report UCS2017-1215;

  2. Request that this Report be forwarded, as an Item of Urgent Business, to the Closed Meeting portion of the 2017 December 18 Regular Meeting of Council; and

  3. That Council direct that the Recommendations, Report, Attachments , and Closed Meeting distribution and discussions remain confidential under sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act until the transaction has been closed.

  MOTION CARRIED

10.2

Proposed Sale – (Glenmore Park) – Ward 11 (Cllr. Jeromy Farkas) File No: 3520 90 AV SW (JM), UCS2017-1216 (Held Confidential Subject to Sections 23, 24 and 25 of FOIP)

That, subject to Section 197 of the Municipal Government Act, the following members of Administration were in attendance, in Closed Meeting: D. Williams (Clerk), S. Alexander (Advice), B. Graham (Advice), D. Cassidy (Advice), J. McLeod (Advice), S. McClurg (Advice), T. Benson (Advice), J. Moisan (Advice), E. Lee (Advice), S. Quayle (Advice), J. Halfyard (Advice), Y. Sayani (Advice).

• MOTION
  Moved by Councillor Colley-Urquhart

  That the SPC on Utilities and Corporate Services recommend that Council:

  1. Approve Recommendation 1 as contained in Report UCS2017-1216; and
  2. Direct that the Recommendations, Report, Attachments and Closed Meeting discussions remain confidential under sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act until the sale has closed except for Attachment 4 and 5 which shall remain confidential.
  MOTION CARRIED

10.3

Report for Information – (Eau Claire) – Ward 07 (Cllr. Druh Farrell) File No: 200 Barclay PR SW (TB), UCS2017-1218 (Held Confidential Subject to Sections 23, 24 and 25 of FOIP)

That, subject to Section 197 of the Municipal Government Act, the following members of Administration were in attendance, in Closed Meeting: D. Williams (Clerk), S. Alexander (Advice), B. Graham (Advice), D. Cassidy (Advice), J. McLeod (Advice), S. McClurg (Advice), T. Benson (Advice), J. Moisan (Advice), E. Lee (Advice), S. Quayle (Advice), J. Halfyard (Advice), Y. Sayani (Advice).

• MOTION
  Moved by Councillor Farrell

  That the SPC on Utilities and Corporate Services recommends that Council:

   

  1. Approve Recommendations 1 and 2 contained in Report UCS2017-1218; and
  2. Direct that the Report, Attachments and Closed Meeting discussions remain confidential under sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.
  MOTION CARRIED

10.4

Summary of Real Estate Transactions for the Second Quarter 2017, UCS2017-1229 (Held Confidential Subject to Sections 23, 24 and 25 of FOIP)

That, subject to Section 197 of the Municipal Government Act, the following members of Administration were in attendance, in Closed Meeting: D. Williams (Clerk), S. Alexander (Advice), B. Graham (Advice), D. Cassidy (Advice), J. McLeod (Advice), S. McClurg (Advice), T. Benson (Advice), J. Moisan (Advice), E. Lee (Advice), S. Quayle (Advice), J. Halfyard (Advice), Y. Sayani (Advice).

• MOTION
  Moved by Councillor Keating

  That the SPC on Utilities and Corporate Services recommend that Council:

   

  1.  Approve Recommendation 1 as contained in Report UCS2017-1229; and

  2.  Direct that the Report, Attachments and Closed Meeting discussions remain confidential under sections 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act until the Report is published on the Council Agenda.

  MOTION CARRIED

11.

CONFIDENTIAL ITEMS

• MOTION

  That, in accordance with Section 197 of the Municipal Government Act and Sections 17(1), 23(1)(b), 24(1), 25(1) and 27(1) of the Freedom of Information and Protection of Privacy Act, Council now move into the [enter additional info], in the [location], in order to discuss several confidential matters.

11.1

Proposed Acquisition – (Belmont) – Ward 14 (Cllr. Peter Demong) File No 200 210 AV SE (JRM), UCS2017-1215 (Held Confidential Subject to Sections 23, 24 and 25 of FOIP)

11.2

Proposed Sale – (Glenmore Park) – Ward 11 (Cllr. Jeromy Farkas) File No: 3520 90 AV SW (JM), UCS2017-1216 (Held Confidential Subject to Sections 23, 24 and 25 of FOIP)

11.3

Report for Information – (Eau Claire) – Ward 07 (Cllr. Druh Farrell) File No: 200 Barclay PR SW (TB), UCS2017-1218 (Held Confidential Subject to Sections 23, 24 and 25 of FOIP)

11.4

Summary of Real Estate Transactions for the Second Quarter 2017, UCS2017-1229 (Held Confidential Subject to Sections 23, 24 and 25 of FOIP)

12.

ADJOURNMENT

• MOTION
  Moved by Councillor Gondek

  ADJOURN, that this meeting adjourn at 10:33 a.m.

  MOTION CARRIED

  The following Item has been forwarded to the 2017 December 18 Regular Meeting of Council, as Urgent Business:

  Closed Meeting

  10.1   Proposed Acquisition - (Belmont) - Ward 14 (Cllr. Peter Demong) File No: 200 210 Av SE (JRM), UCS2017-1215 (FOIP 23, 24 and 25)

  The following Items have been forwarded to the 2018 January 29 Regular Meeting of Council:

  Consent:

  7.1  Integrated Civic Facility Planning Program 2017 Status Update Deferral, UCS2017-1250

  Closed Meeting

  10.2 Proposed Sale - (Glenmore Park) - Ward 11 (Cllr. Jeromy Farkas) File No: 3520 90 Av SW (JW), UCS2017-1216 (FOIP 23, 24 and 25)

  10.3 Report for Information - (Eau Clarie) - Ward 07 (Cllr. Druh Farrell) File No: 200 Barclay Pr SW (TB), UCS2017-1218, (FOIP 23, 24 and 25)

  10.4 Summary of Real Estate Transactions for the Second Quarter 2017, UCS2017-1229 (FOIP 23, 24 and 25)

    

  The next Regular Meeting of the SPC on Utilities and Corporate Services is to be held on 2018 January 19.

   

  CONFIRMED BY COMMITTEE ON