PRESENT:

Mayor N. Nenshi, Chair

Councillor W. Sutherland, Vice-Chair

Councillor A. Chabot (PUD Chair)

Councillor P. Demong (UCS Chair)

Councillor S. Keating (T&T Chair)

Councillor E. Woolley (CPS Alternate)

Councillor R. Pootmans (Audit Alternate)

*Councillor G-C. Carra

ALSO PRESENT:

Chief Financial Officer E. Sawyer

City Manager J. Fielding

Deputy City Manager B. Stevens

General Manager S. Dalgleish

Acting City Clerk S. Muscoby

1.

CONFIRMATION OF AGENDA

AMENDMENT, Moved by Councillor Sutherland, that the Agenda for today’s Meeting be amended by adding bringing forward and tabling Item 3.3, ZBR Program Report, PFC2016-0883 to be dealt with immediately following item 3.1, Community Economic Resiliency Fund Innovation Funding – Deferral Request, PFC2016-0906.

CARRIED

CONFIRM AGENDA, AS AMENDED, Moved by Councillor Pootmans, that the Agenda for the 2016 November 15 Regular Meeting of the Priorities and Finance Committee be confirmed, as amended, as follows:

BRING FORWARD AND TABLE TO BE DEALT WITH IMMEDIATELY FOLLOWING,

ITEM 3.1, COMMUNITY ECONOMIC RESILIENCY FUND INNOVATION FUNDING – DEFERRAL REQUEST, PFC2016-0906:

3.3       ZBR PROGRAM REPORT, PFC2016-0883

CARRIED

2.

CONFIRMATION OF MINUTES

2.1

MINUTES OF THE REGULAR MEETING OF THE PRIORITIES AND FINANCE COMMITTEE, 2016 SEPTEMBER 20

CONFIRM MINUTES, Moved by Councillor Sutherland, that the Minutes of the Regular Meeting of the Priorities and Finance Committee, held on 2016 September 20, be confirmed.

CARRIED

3.

ITEMS FROM ADMINISTRATION AND COMMITTEES

3.1

COMMUNITY ECONOMIC RESILIENCY FUND INNOVATION FUNDING– DEFERRAL REQUEST, PFC2016-0906

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2016-0906 be approved, as follows:

That the Priorities and Finance Committee recommend that Council to defer the report on the allocation of $325 thousand in Community Economic Resiliency Funding to support innovation in Calgary to no later than Q1 2017.

CARRIED

3.2

CALGARY BUILDING SERVICES ZERO-BASED REVIEW AND ADMINISTRATIONS RESPONSE, PFC2016-0884

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of the following documents with respect to Report PFC2016-0884:

·        A PowerPoint presentation entitled “ Calgary Building Services Zero-Based Review”, dated 2016 November 15; and

·        A PowerPoint presentation entitled “ZBR - Calgary Building Services Final Report to Priorities & Finance Committee”, dated 2016 November 15.

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendations contained in Report PFC2016-0884 be approved, as follows:

That the Priorities and Finance Committee recommend that Council:

1.    Approve Administration’s Response to the Recommendations in Kogawa Ltd.s Report (Attachment 1);

2.    Receive for information the Opportunity Identification Report (Attachment 2), Customer Segmentation (Attachment 3), and the CBS ZBR Final Report (Attachment 4).

CARRIED

3.3

ZBR PROGRAM REPORT, PFC2016-0883

NOTE: This item was immediately dealt with following item 3.1, Report PFC2016-0906.

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of a PowerPoint presentation entitled “ZBR Program Report”, dated 2016 November 15, with respect to Report PFC2016-0883.

INTRODUCTION

Councillor Pootmans introduced a group of 75 Grade six students, and their parents, from the Calgary Christian Elementary School in attendance in the public gallery, accompanied by their teachers, Danielle Groeneveld, Shauna Gooliaff, and David Vriend, and volunteer guides Helen Tomicic, Gaby Ulloa and Phyllis Hawley.

DECLARATION OF INTEREST

*Councillor Carra notified the Chair of a particular interest in all items on the Agenda and was entitled to vote on the items.

APPROVE, Moved by Councillor Demong, that the Administration Recommendations contained in Report PFC2016-0883 be approved, as follows:

1.    Approve the new program mandate and reporting approach (Attachment 2); and

2.    Receive for information:

a.    ZBR program status update (Attachment 1);

b.    Responses to Council’s previous direction on ZBR topics and schedule     (Attachment 3); and

c.    Response to Council’s direction to report back on whether any savings have been achieved through contracting out in Zero-Based Reviews (Attachment 4).

CARRIED

3.4

CITYWIDE APPROACH TO RETAIL/COMMERCIAL PLANNING AND DEVELOPMENT, PFC2016-0878

DISTRIBUTION

At the request of Administration and with the concurrence of the Chair, the Acting City Clerk distributed copies of the following documents with respect to Report PFC2016-0878:

·        A PowerPoint presentation entitled “City Wide Approach to Retail/ Commercial Planning and Development”, dated 2016 November 15; and

·        A letter from Beverly J. Jarvis, Director of Policy & Governance Relations, UDI Calgary Region, dated 2016 November 09.

CLERICAL CORRECTIONS

The following clerical corrections were made to Attachment 1 of Report PFC2016-0878:

·        Page 15, also numbered page 18 of 65, Map 1: Retail Priority Areas:

o   By correcting the Westhills location to reflect accurate location on the map;

o   By deleting the words “17 Ave. International Village” and replacing with the words “17 Ave. SE”.

·         Page 39, also numbered page 42 of 65, Map 10 Southeast Retail Sector, by deleting the words “Southpointe Shopping Centre” and replacing with the words “South Trail Crossing”; and

·         Page 39, also numbered page 42 of 65, Retail Features, by deleting the number “950m*” and replacing with the number “950k*”.

APPROVE, Moved by Councillor Chabot, that the Administration Recommendation contained in Report PFC2016-0878 be approved, after amendment, as follows:

That the Priorities and Finance Committee recommend that Council receive this Report for information.

And further, that the Administrative distribution, a letter from UDI Calgary Region, received with respect to Report PFC2016-0878 be attached to the Report prior to being forwarded to Council.

CARRIED

CHANGE TIME OF SCHEDULED RECESS, Moved by Councillor Keating, that pursuant to Section 91(3) of the Procedure Bylaw 44M216, as amended, the scheduled time of recess be changed in order that Committee may complete the agenda prior to the lunch recess.

CARRIED

3.5

2017 BUSINESS TAX BYLAW, PFC2016-0859

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2016-0859 be approved, as follows:

That the Priorities and Finance Committee recommend that Council give three readings to the proposed 2017 Business Tax Bylaw.

CARRIED

3.6

STATUS OF OUTSTANDING MOTIONS AND DIRECTIONS , PFC2016-0809

APPROVE, Moved by Councillor Sutherland, that the Administration Recommendation contained in Report PFC2016-0809 be approved, as follows:

That the Priorities and Finance Committee receive this Report for information.

CARRIED

3.7

COUNCIL INNOVATION FUND APPLICATION - THE COMMUNITY REPRESENTATION FRAMEWORK PROJECT, PFC2016-0910

APPROVE, Moved by Councillor Carra, that with respect to Report PFC2016-0910, the following be approved:

That the Priorities and Finance Committee recommends that Council approve the Council Innovation Fund Application – The Community Representation Framework Project in the amount of $250,000.

CARRIED

4.

URGENT BUSINESS

No items of Urgent Business were added to today’s Meeting.

IN CAMERA, Moved by Councillor Woolley, that in accordance with Section 197 of the Municipal Government Act and Sections 17(1), 17(4)(d) and 24(1)(a) of the Freedom of Information and Protection of Privacy Act, the Priorities and Finance Committee move In Camera, at 1:58 p.m. 12:00 p.m., in order to consider several confidential matters.

CARRIED 

The Priorities and Finance Committee moved into public session at 12:02 p.m. with Mayor Nenshi in the Chair.

RISE AND REPORT, Moved by Councillor Woolley, that the Priorities and Finance Committee rise and report.

CARRIED

5.

IN CAMERA ITEMS

5.1

AWARD PRESENTATION TO THE 2016 DECEMBER 19 REGULAR MEETING OF COUNCIL, PFC2016-0908

APPROVE, Moved by Councillor Sutherland, that with respect to Report PFC2016-0773, the following be approved:

That the Priorities and Finance Committee recommends:

1.    That a Presentation be added to the 2016 December 19 Regular Meeting of Council Agenda; and

2.    That the Report and In Camera discussions remain confidential pursuant to Section 24(1)(a) of the Freedom of Information and Protection of Privacy Act.

CARRIED

6.

URGENT BUSINESS IN CAMERA

No items of Urgent Business, In Camera, were added to today’s Meeting.

7.

ADJOURNMENT

ADJOURN, Moved by Councillor Sutherland that this meeting adjourn at 12:03 p.m.

CONFIRMED BY COMMITTEE ON

   MAYOR                                                                      ACTING CITY CLERK

CONSENT:

COMMUNITY ECONOMIC RESILIENCY FUND INNOVATION FUNDING– DEFERRAL REQUEST, PFC2016-0906

CALGARY BUILDING SERVICES ZERO-BASED REVIEW AND ADMINISTRATIONS RESPONSE, PFC2016-0884

CITYWIDE APPROACH TO RETAIL/COMMERCIAL PLANNING AND DEVELOPMENT, PFC2016-0878

COUNCIL INNOVATION FUND APPLICATION - THE COMMUNITY REPRESENTATION FRAMEWORK PROJECT, PFC2016-0910

OTHER:

(The following Report contains a Bylaw that requires reading by Council. Accordingly, it should be voted on separately.)

2017 BUSINESS TAX BYLAW, PFC2016-0859

The next Regular Meeting of the Priorities and Finance Committee has been scheduled to be held on 2016 November 29 at 9:30 AM.