Committee Minutes

city_logo_centred

 

 

MINUTES

 

Audit Committee

HELD 2015 September 10 AT 9:30 AM

IN THE Engineering Traditions Committee Room

 

PRESENT:

Councillor R. Pootmans, Chair

Councillor E. Woolley, Vice-Chair

Councillor J. Magliocca

Citizen Representative B. Day

Citizen Representative B. Fitzsimmons

Citizen Representative R. Ghosh

 

ALSO PRESENT:

Chief Financial Officer E. Sawyer

City Auditor K. Palmer

Executive Assistant C. Smillie

External Auditor T. Nakka

Legislative Assistant J. Dubetz

 

This meeting was conducted in accordance with the Procedure Bylaw 44M2006, as amended.

 

RECOGNITION

 

Councillor Pootmans, on behalf of Members of the Audit Committee, introduced Ms. Corrie Smillie as the Executive Assistant to the Audit Committee. He welcomed Ms. Smillie to her new role and expressed his confidence in her contribution to the Audit Committee over the next two years.

 


 

1.

CONFIRMATION OF AGENDA

 

CONFIRM AGENDA, Moved by Councillor Magliocca, that the Agenda for the 2015 September 10 Regular Meeting of the Audit Committee be confirmed.

 

 

CARRIED

 

 

2.

CONFIRMATION OF MINUTES

 

2.1

MINUTES OF THE REGULAR MEETING OF THE AUDIT COMMITTEE, 2015 JULY 16.

 

CONFIRM MINUTES, Moved by Councillor Woolley, that the Minutes of the Audit Committee held on 2015 July 16, be confirmed.

 

CARRIED

 

 

3.

NEW BUSINESS

 

3.1

EXEMPT EMPLOYEE TIME REPORTING AUDIT, AC2015-0708

 

APPROVE, Moved by Councillor Woolley, that the City Auditor Recommendations contained in Report AC2015-0708 be approved, as follows:

 

1.   That Audit Committee receive this report for information; and

 

2.   That Audit Committee recommends that Council receive this report for information.

 

 

CARRIED

 

 

3.2

AUDIT COMMITTEE MONTHLY STATUS REPORT, AC2015-0706

 

APPROVE, Moved by Mr. Ghosh, that the Recommendation contained in Report

AC2015-0706 be approved, as follows:

 

That Audit Committee receives this report for information.

 

 

CARRIED

 

 

3.3

CALGARY CONVENTION CENTRE AUTHORITY 2014 ANNUAL REPORT, AC2015-0709

 

SPEAKERS

 

1.    Darren Demchuk, Audit & Finance Chair, Calgary Convention Centre Authority Board of Directors

 

DISTRIBUTION

 

At the request of Mr. Demchuk and with the concurrence of the Chair, the Legislative Assistant distributed copies of a Revised page 1 of Attachment 5, with respect to Report AC2015-0709.

 

CLERICAL CORRECTION

 

At the request of Mr. Demchuk, a clerical correction was noted to Attachment 6 of Report AC2015-0709, on page 7, Slide 13, by deleting the heading “Capital Expenditures for 2013”, and by substituting with the heading “Capital Expenditures for 2014”.

 

2.    Maria Tobias-Antal, Controller, Calgary TELUS Convention Centre.

 

 

APPROVE, Moved by Mr. Day, that the Calgary Convention Centre Authority Recommendation contained in Corrected Report AC2015-0709 be approved, as follows:

 

That the Audit Committee recommends that Council receives this report for information.

 

 

CARRIED

 

 

4.

URGENT BUSINESS

 

No items of Urgent Business were added to today’s Meeting.

 

 

IN CAMERA, Moved by Councillor Woolley, that in accordance with Section 197(2) of the Municipal Government Act and Sections 16(1), 19(1), 24(1) (a),(b),(c),(d) and (g) of the Freedom of Information and Protection of Privacy Act, the Audit Committee move in camera, at 10:26 a.m., in order to consider a several confidential matters.

 

CARRIED

 


 

The Audit Committee moved into public session at 10:54 a.m. with Councillor Pootmans in the Chair.

 

 

RISE AND REPORT, Moved by Mr. Ghosh that the Audit Committee rise and report.

 

CARRIED

 

 

5.

IN CAMERA ITEMS

 

5.1

EXTERNAL AUDITOR 2014 PERFORMANCE ASSESSMENT, AC2015-0705

                

APPROVE, Moved by Councillor Woolley, that the Recommendations contained in Report AC2015-0705 be approved, as follows:

 

That the Audit Committee recommends:

 

1.   That Council receive this report for information; and

 

2.   That this Report, Attachments and In Camera discussion remain confidential pursuant to Sections 16(1) and 19(1) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

5.2

AUDIT FORUM (VERBAL), AC2015-0680

 

APPROVE, Moved by Councillor Magliocca, that with respect to the Verbal Report

AC2015-0680, the following be approved:

 

That the Audit Committee:

 

1.   Receive the Audit Forum - Verbal Report, for information; and

 

2.   Keep the Verbal Report, In Camera discussions confidential pursuant to Sections 16(1) and 24(1)(a)(b) and (c) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

5.3

EXTERNAL AUDITOR REPORT (VERBAL), AC2015-0682

 

The External Auditor had nothing to report.

 

 

 

5.4

CITY AUDITOR REPORT (VERBAL), AC2015-0683

 

APPROVE, Moved by Mr. Fitzsimmons, that with respect to the Verbal Report

AC2015-0683, the following be approved:

 

That the Audit Committee:

 

1.   Receive the City Auditor - Verbal Report, for information; and

 

2.   Keep the Verbal Report and In Camera discussions confidential pursuant to Sections 24(1) (a),(b),(d) and (g) of the Freedom of Information and Protection of Privacy Act.

 

 

CARRIED

 

 

5.5

CHIEF FINANCIAL OFFICER REPORT (VERBAL), AC2015-0684

 

The Chief Financial Officer had nothing to report.

 

 

5.6

CHAIR OF AUDIT COMMITTEE REPORT (VERBAL), AC2015-0685

 

The Chair of Audit Committee had nothing to report.

 

 

6.

URGENT BUSINESS IN CAMERA

 

No items of Urgent Business In Camera were added to today’s Meeting.

 

 

 

7.

ADJOURNMENT

 

ADJOURN, Moved by Councillor Woolley, that this meeting adjourn at 10:56 a.m.

 

CARRIED

 


 

CONFIRMED BY COMMITTEE ON 2015 OCTOBER 15.

 

 

 

 

 

 

Sgd. R. Pootmans                                                      Sgd. J. Dubetz

   CHAIR                                                                        LEGISLATIVE ASSISTANT

 

 

 

THE FOLLOWING ITEMS HAVE BEEN FORWARDED TO THE 2015 SEPTEMBER 28 REGULAR  MEETING OF COUNCIL:

 

CONSENT:

 

EXEMPT EMPLOYEE TIME REPORTING AUDIT, AC2015-0708

 

CALGARY CONVENTION CENTRE AUTHORITY 2014 ANNUAL REPORT, AC2015-0709

 

 

IN CAMERA:

 

EXTERNAL AUDITOR 2014 PERFORMANCE ASSESSMENT, AC2015-0705

 

 

 

The next Regular Meeting of the Audit Committee has been scheduled to be held on 2015 October 15 at 9:30 AM.