MINUTES

STRATEGIC MEETING OF COUNCIL

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor S. Chu
  • Councillor E. Spencer (Remote Participation)
  • Councillor A. Chabot (Remote Participation)
  • Councillor K. Penner
  • Councillor J. Mian
  • Councillor R. Dhaliwal
  • Councillor R. Pootmans
  • Councillor S. Sharp
  • Councillor J. Wyness
  • Councillor P. Demong, (Partial Remote Participation)
  • Councillor D. McLean
  • Councillor G-C. Carra (Remote Participation)
  • Mayor J. Gondek
ABSENT:
  • Councillor T. Wong (Council Business)
  • Councillor C. Walcott (Council Business)
ALSO PRESENT:
  • City Manager D. Duckworth
  • City Solicitor and General Counsel J. Floen (Remote Participation)
  • General Manager C. Arthurs
  • General Manager K. Black
  • Chief Financial Officer C. Male
  • General Manager D. Morgan
  • General Manager M. Thompson
  • A/General Manager B. Desjardins
  • City Clerk K. Martin
  • Legislative Advisor S. Lancashire

1.
CALL TO ORDER
 

Mayor Gondek called today's Meeting to order at 9:36 a.m.

ROLL CALL

Councillor Chu, Councillor Spencer, Councillor Chabot, Councillor Penner, Councillor Mian, Councillor Dhaliwal, Councillor Pootmans, Councillor Sharp, Councillor Wyness, Councillor McLean, Councillor Carra, and Mayor Gondek

Absent from Roll Call: Councillor Wong, Councillor Walcott, and Councillor Demong (Remote Member) joined the meeting at 9:38 a.m.

2.
OPENING REMARKS
 

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.
QUESTION PERIOD
 

None

4.
CONFIRMATION OF AGENDA
 

  • Moved byCouncillor Penner
    Seconded byCouncillor Mian

    That the Agenda for the 2022 June 8 Strategic Meeting of Council be confirmed.

    MOTION CARRIED

5.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES
 

None

6.
CONFIDENTIAL ITEMS
 

  • Moved byCouncillor Penner
    Seconded byCouncillor Pootmans

    That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Council now move into Closed Meeting at 9:41 a.m., in the Calgary Power Reception Hall, to discuss confidential matters with respect to Item 6.1.1. 2023 - 2026 Service Plans and Budgets Strategic Discussion (Verbal), C2022-0755.

    For: (13)Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Dhaliwal
    MOTION CARRIED

    Councillor Chabot (Remote Member) left the meeting at 10:29 a.m. and joined the meeting at 10:43 a.m.

    Councillor Demong (Remote Member) left the meeting at 10:33 a.m. and joined the meeting at 10:51 a.m.

    Mayor Gondek left the Chair at 10:36 a.m. and Deputy Mayor Mian assumed the Chair.

    Mayor Gondek resumed the Chair at 10:39 a.m.

    Councillor Demong (Remote Member) left the meeting at 11:01 a.m. and joined the meeting at 11:41 a.m.

    Council reconvened in public meeting at 12:02 p.m. with Mayor Gondek in the Chair.

    ROLL CALL 

    Councillor Dhaliwal, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Chabot, Councillor Chu, and Mayor Gondek

    Absent from Roll Call: Councillor Wong, Councillor Walcott, Councillor Demong, Councillor Wyness, Councillor Carra, and Councillor McLean


  • Moved byCouncillor Sharp
    Seconded byCouncillor Mian

    That pursuant to Section 6(1) of Procedure Bylaw 35M2017, Council suspend Section 78(1)(a) of the Procedure Bylaw to forego the lunch recess.

    And further, that Council recess the Strategic Meeting of Council to the call of the Chair.

    MOTION CARRIED

    Council recessed at 12:07 p.m. and reconvened in public meeting at 2:19 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Carra, Councillor Chabot, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Wyness, and Mayor Gondek.

    Absent from Roll Call: Councillor Wong, Councillor Walcott, and Councillor McLean


  • Moved byCouncillor Penner
    Seconded byCouncillor Pootmans

    That pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Council now move into Closed Meeting, in the Calgary Power Reception Hall at 2:24 p.m., to discuss confidential matters with respect to Item 6.1.1. 2023 - 2026 Service Plans and Budgets Strategic Discussion (Verbal), C2022-0755.

    MOTION CARRIED

  • Council reconvened in public meeting at 2:54 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Carra, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Wyness, Councillor McLean and Mayor Gondek.

    Absent from Roll Call: Councillor Wong, Councillor Walcott, Councillor Chabot (Remote Member) joined the meeting at 3:03 p.m. 

    Moved byCouncillor Dhaliwal
    Seconded byCouncillor Demong

    That Council rise and report.

    MOTION CARRIED

6.1
ITEMS FROM OFFICERS, ADMINISTRATION  AND COMMITTEES
 

6.1.1
2023-2026 Service Plans and Budgets Strategic Discussion (Verbal), C2022-0755
 

​Administration in attendance during the Closed Meeting discussions with respect to Verbal Report C2022-0755:

Clerks: K. Martin and J. Clement. City Manager: D. Duckworth. Law: J. Floen. Advice: B. Desjardins, K. Black, C. Male, M. Thompson, D. Morgan, C. Arthurs, H. Domzal, K. Cote, H. Kathol, L. Tochor, E. Lee, J. McMurtry, M. Sheldrake, K. Campbell, G. Skeates, J. Atkinson, A. Wall, G. Gibbs-Gray, M. Bhatia, C. Stewart, C. Jacyk, F. Bouchart, M. Jankovic, S. Noble, J. Bailey, O. Shyllon, N. Pili, J. Sporina, M. Moroz, and W. Chu. 

​The following documents were distributed with respect to Verbal Report C2022-0755:

  • Confidential document entitled "C2022-0755 Strategic Session of Council Meeting Notes”;
  • A confidential presentation 1; and 
  • A confidential presentation 2.
  • Moved byCouncillor Sharp
    Seconded byCouncillor Chabot

    That with respect to Report C2022-0755, the following be adopted:

    That Council, in preparation for approval of the 2023-2026 Service Plan and Budget in 2022 November, direct that Administration:

    1. Establish and communicate dates when updates will come to committee and/or Council meetings to allow for discussion and direction leading up to November decision on the four-year service plans and budget;
    2. Report to Council with information on the estimated financial envelope required to deliver an appropriate balance of City Services with the impact of inflation and population growth over the next four years, including the estimated amount of total property tax required after calculating revenue from fees and non-property tax related revenue;
    3. Report to Council with projections and/or actuals on the estimated rate changes and indicative rates for 2023-2026 for fee based services including such things like Transit Fees, Recreation Entry Fees and for the Waste and Recycling Services, Water Treatment & Supply, Wastewater Collection & Treatment and Stormwater Management;
    4. Report to Council with the estimated revenue from fees and other non-property tax related sources, as well as the estimated taxable residential and non-residential property assessment base in closed session;
    5. Seek Council's direction on the funding ceiling/utility indicative rates desired to implement Council's Strategic Direction for 2023-2026 Service Plans and Budgets no later than 2022 July;
    6. Direct that Council keep the Closed meeting discussions, Closed meeting materials, and the distribution entitled “C2022-0755 - Strategic Session of Council Meeting Notes” confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2022 December 31; and
    7. Notwithstanding recommendation 6, the distribution entitled “C2022-0755 - Strategic Session of Council Meeting Notes”, to be released to the Executive Leadership Team, to be further shared with Administration only where required to support the next steps of the development of the 2023-2026 service plans and budgets.
    For: (13)Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, and Councillor Dhaliwal
    MOTION CARRIED

7.
BRIEFINGS
 

None

8.
ADJOURNMENT
 

  • Moved byCouncillor Sharp
    Seconded byCouncillor Mian

    That this Council adjourn at 3:07 p.m.

     

    MOTION CARRIED
No Item Selected