MINUTES

STRATEGIC MEETING OF COUNCIL

-
IN THE COUNCIL CHAMBER
PRESENT:
  • Councillor G-C. Carra (Partial Remote Participation)
  • Councillor C. Walcott
  • Councillor E. Spencer
  • Councillor K. Penner (Partial Remote Participation)
  • Councillor T. Wong
  • Councillor J. Wyness (Partial Remote Participation)
  • Councillor J. Mian
  • Councillor S. Sharp (Partial Remote Participation)
  • Councillor R. Pootmans
  • Councillor P. Demong
  • Councillor D. McLean
  • Councillor R. Dhaliwal
  • Councillor A. Chabot (Partial Remote Participation)
  • Councillor S. Chu
  • Mayor J. Gondek
ALSO PRESENT:
  • City Manager D. Duckworth
  • City Solicitor and General Counsel J. Floen
  • General Manager C. Arthurs
  • General Manager K. Black
  • General Manager S. Dalgleish
  • Chief Financial Officer C. Male
  • General Manager D. Morgan
  • General Manager M. Thompson
  • City Clerk K. Martin
  • Legislative Advisor S. Lancashire

1.
CALL TO ORDER

 

Mayor Gondek called the meeting to order at 9:32 a.m.

ROLL CALL

Councillor Wong, Councillor Wyness, Councillor Carra, Councillor Chu, Councillor Dhaliwal, Councillor McLean, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Chabot, and Mayor Gondek.

Absent from Roll Call: Councillor Demong

2.
OPENING REMARKS

 

Mayor Gondek provided opening remarks and a traditional land acknowledgement.

3.
QUESTION PERIOD

 

None

4.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Spencer
    Seconded byCouncillor Pootmans

    That the Agenda for the 2023 February 1 Strategic Meeting of Council be confirmed.

    MOTION CARRIED

5.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

None

6.
CONFIDENTIAL ITEMS

 
  • Moved byCouncillor Mian
    Seconded byCouncillor Wong

    That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, Council now move into Closed Meeting, at 9:36 a.m., in the Council Boardroom, to discuss confidential matters with respect to the following Items:

    • 6.1.1 Perceptions Research Update (Verbal), C2023-0146
    • 6.1.2 Strategic Look Ahead 2023 (Verbal), C2023-0136
    • 6.1.3 Strategic Meeting Parking Lot Priorities (Verbal), C2023-0148

    And further, that Brad Parry and Geraldine Anderson, Calgary Economic Development, be authorized to attend the Closed Meeting with respect to Item 6.1.1 and Ethics Advisor, Emily Laidlaw, be authorized to attend the Closed Meeting with respect to Item 6.1.3.

    For: (14)Councillor Carra, Councillor Chu, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

    Councillor Chabot (Remote Member) left the Closed Meeting at 9:54 a.m.

    Council recessed at 9:58 a.m. to the Call of the Chair and reconvened in Closed Meeting at 10:04 a.m. with Mayor Gondek in the Chair.

    Mayor Gondek left the Chair at 10:04 a.m. and Deputy Mayor Carra assumed the Chair.

    Mayor Gondek resumed the Chair at 10:05 a.m.

    Councillor Sharp (Remote Member) left the Closed Meeting at 11:13 a.m. and joined at 11:18 a.m.

    Councillor Carra (Remote Member) joined the Closed Meeting at 11:33 a.m.

    Councillor Sharp (Remote Member) left the Closed Meeting at 11:31 a.m. and joined at 11:39 a.m.


  • Council reconvened in public meeting at 11:50 a.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor Dhaliwal, Councillor Mian, Councillor Penner, Councillor Pootmans, Councillor Spencer, Councillor Walcott, Councillor Wyness, Councillor Chabot, and Mayor Gondek.

    Absent for Roll Call: Councillor Chu, Councillor Carra, Councillor Sharp, Councillor McLean, Councillor Wong, and Councillor Demong. 

    Moved byCouncillor Penner
    Seconded byCouncillor Pootmans

    That Council rise without reporting.

    MOTION CARRIED

    By General Consent, Council modified the lunch recess to 11:50 a.m. to 1:00 p.m., and to resume in Closed Meeting at 1:00 p.m.

    Council recessed at 11:52 a.m. and reconvened in Closed Meeting at 1:02 p.m.

    Mayor Gondek left the Chair at 1:34 p.m. and Deputy Mayor Carra assumed the Chair.

    Mayor Gondek resumed the Chair at 1:35 p.m.

    Council recessed at 3:17 p.m. and reconvened in Closed Meeting at 3:45 p.m.


  • Council reconvened in public meeting at 4:09 p.m. with Mayor Gondek in the Chair.

    ROLL CALL

    Councillor McLean, Councillor Mian, Councillor Pootmans, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Wong, Councillor Wyness, Councillor Carra, Councillor Chu, Councillor Demong, Councillor Dhaliwal, Councillor Penner, and Mayor Gondek

    Absent from Roll Call: Councillor Chabot

    Moved byCouncillor Penner
    Seconded byCouncillor Pootmans

    That Council rise and report.

    MOTION CARRIED

6.1
ITEMS FROM OFFICERS, ADMINISTRATION  AND COMMITTEES

 

6.1.1
Perceptions Research Update (Verbal), C2023-0146

 

​People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report C2023-0146:

Clerks: K. Martin and C. Nelson. City Manager: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, M. Thompson, K. Black, D. Morgan, C. Male, C. Arthurs, H. Domzal, and N. Pili. External: B. Parry and G. Anderson.

A Confidential presentation entitled "External Perceptions Research" was distributed with respect to Confidential Verbal Report C2023-0146.

  • Moved byCouncillor Sharp
    Seconded byCouncillor McLean

    That with respect to Confidential Verbal Report C2023-0146, the following be adopted:

    That Council direct that the closed meeting discussions and presentation be held confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.

    For: (14)Councillor Carra, Councillor Chu, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

6.1.2
Strategic Look Ahead 2023 (Verbal), C2023-0136

 

​Administration in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report C2023-0136:

Clerks: K. Martin and C. Nelson. City Manager: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, M. Thompson, K. Black, D. Morgan, C. Male, C. Arthurs, H. Domzal, N. Pili, and C. Stewart.

The following documents were distributed with respect to Confidential Verbal Report C2023-0136:

  • Confidential Distribution 1; and
  • Confidential Distribution 2.
  • Moved byCouncillor Mian
    Seconded byCouncillor Dhaliwal

    That with respect to Confidential Verbal Report C2023-0136, the following be adopted:

    That Council:

    1. Direct Administration to develop a Terms of Reference for a Budget Document Design & Process Refinement Working Group and return to Council for approval by 2023 February 14;
    2. Approve the recommendations contained in Confidential Distribution 2;
    3. Direct that the Closed Meeting discussions and Confidential Distributions 1 and 2 remain confidential pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 24 (Advice from officials), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act, to be reviewed no later than 2023 December 31; and
    4. Direct that, notwithstanding recommendation 3, the Confidential Distributions 1 and 2 be released to the Executive Leadership Team to be further shared with Administration, only where required, to support next steps.
    For: (12)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    Against: (2)Councillor Chu, and Councillor McLean
    MOTION CARRIED

6.1.3
Strategic Meeting Parking Lot Priorities (Verbal), C2023-0148

 

​People in attendance during the Closed Meeting discussions with respect to Confidential Verbal Report C2023-0148:

Clerks: K. Martin and C. Nelson. City Manager: D. Duckworth. Law: J. Floen. Advice: S. Dalgleish, M. Thompson, K. Black, D. Morgan, C. Male, C. Arthurs, H. Domzal, N. Pili. External: E. Laidlaw.
  • Moved byCouncillor Wong
    Seconded byCouncillor Pootmans

    That with respect to Confidential Verbal Report C2023-0148, the following be adopted:

    That Council direct that the closed meeting discussions be held confidential pursuant to Sections 24 (Advice from officials), and 27 (Privileged information) of the Freedom of Information and Protection of Privacy Act.

    For: (13)Councillor Carra, Councillor Demong, Mayor Gondek, Councillor Sharp, Councillor Spencer, Councillor Walcott, Councillor Pootmans, Councillor McLean, Councillor Wyness, Councillor Mian, Councillor Penner, Councillor Wong, and Councillor Dhaliwal
    Against: (1)Councillor Chu
    MOTION CARRIED

7.
BRIEFINGS

 

None

8.
ADJOURNMENT

 
  • Moved byCouncillor Pootmans
    Seconded byCouncillor Spencer

    That this Council adjourn at 4:14 p.m.

     

    MOTION CARRIED
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