MINUTES

COUNCIL SERVICES COMMITTEE

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ENGINEERING TRADITIONS COMMITTEE ROOM
PRESENT:
  • Councillor A. Chabot, Chair
  • Councillor T. Wong, Vice-Chair
  • Councillor R. Dhaliwal
  • Councillor K. Penner (Remote Participation)
  • Councillor S. Sharp (Remote Participation)
  • Councillor D. McLean (Remote Participation)
ALSO PRESENT:
  • Legislative Coordinator M. A. Cario
  • Legislative Advisor A. Lennox

1.
CALL TO ORDER

 

Legislative Coordinator Cario called the meeting to order at 9:32 a.m.

Committee recessed at 9:34 a.m. and reconvened at 9:36 a.m. with Legislative Coordinator Cario in the Chair.

ROLL CALL

Councillor Chabot, Councillor Dhaliwal, Councillor Penner, Councillor Sharp, Councillor Wong, and Councillor McLean. 

2.
ELECTION OF CHAIR

 

Following nomination procedures, Councillor Chabot was elected Chair of the Council Services Committee, by acclamation.

3.
OPENING REMARKS

 

Opening Remarks were provided following the Election of Vice-Chair.

4.
ELECTION OF VICE-CHAIR

 

Following nomination procedures, Councillor Wong was elected Vice-Chair of the Council Services Committee, by acclamation.

Committee recessed at 9:40 a.m. and reconvened at 9:46 a.m. with Councillor Chabot in the Chair.

Councillor Chabot provided opening remarks and a traditional land acknowledgement.

5.
CONFIRMATION OF AGENDA

 
  • Moved byCouncillor Penner

    That the Agenda for today's meeting be amended by adding Item 11.1 Departure of Councillor Before End of Term (Verbal), CSC2024-1355 as an Item of Urgent Business.

    For: (6)Councillor Sharp, Councillor McLean, Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED
  • Moved byCouncillor Wong

    That the Agenda for the 2024 December 4 Regular Meeting of the Council Services Committee be confirmed, as amended.

    MOTION CARRIED

6.
CONFIRMATION OF MINUTES

 

6.1
Minutes of the Regular Meeting of the Council Services Committee, 2024 March 7

This item has attachments. 
1.Unconfirmed Minutes-2024-03-07-Council Services Committee.pdf
  • Moved byCouncillor Wong

    That the Minutes of the 2024 March 7 Regular Meeting of the Council Services Committee be confirmed.

     

    MOTION CARRIED

7.
CONSENT AGENDA

 
  • Moved byCouncillor Wong

    That the Consent Agenda be approved as follows:

8.
POSTPONED REPORTS

 

None

9.
ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

 

9.1
Councillors’ Budgets and Expenses Bylaw Amendments, CSC2024-1141

This item has attachments. 
1.Councillors' Budgets and Expenses Bylaw Amendments - CSC2024-1141.pdf
2.Attach 1 - Background and Previous Council Direction - CSC2024-1141.pdf
3.Attach 2 - Proposed Bylaw - CSC2024-1141.pdf
4.Attach 3 - Jurisdictional Comparison of Hosting Policies - CSC2024-1141.pdf
5.Attach 4 - Presentation - CSC2024-1141.pdf

Councillor McLean (Remote Member) left the meeting at 10:28 a.m.

  • Moved byCouncillor Wong

    That with respect to Report CSC2024-1141, the following be approved:

    That the Council Services Committee recommend that Council amend Bylaw 36M2021 by giving three readings to the proposed amending Bylaw (Attachment 2).

    For: (4)Councillor Sharp, Councillor Penner, Councillor Chabot, and Councillor Wong
    Against: (1)Councillor Dhaliwal
    MOTION CARRIED

10.
ITEMS DIRECTLY TO COMMITTEE

 

11.
URGENT BUSINESS

 

11.1
Departure of Councillor Before End of Term (Verbal), CSC2024-1355

 

Councillor Sharp (Remote Member) left the meeting at 10:43 a.m.

  • Moved byCouncillor Penner

    That with respect to Verbal Report CSC2024-1355, the following be approved:

    That Council Services Committee recommend that Council direct Administration to:

    1. Review Council policies and bylaws relating to Councillors and Councillor Assistants (CC030, PAC010, PAC005, PAC012, PAC015) and identify amendments for discussion to a meeting of Council Services Committee in Q1 2025 that contemplate:

    a. Departure of a Councillor before the end of the term;

    b. Bereavement or medical leave of a Councillor;

    c. Division of ward budget;

    d. Reporting structure for staff; and

    e. Representation for communities.

    2. Draft any new policies with respect to the absence of a Councillor as required, and return to Council through Council Services Committee in Q3 2025.

    For: (4)Councillor Penner, Councillor Chabot, Councillor Wong, and Councillor Dhaliwal
    MOTION CARRIED

12.
CONFIDENTIAL ITEMS

 

13.
BRIEFINGS

 

None

14.
ADJOURNMENT

 
  • Moved byCouncillor Wong

    That this meeting adjourn at 10:45 a.m.

    MOTION CARRIED

    The following Items have been forwarded to the 2024 December 17 Regular Meeting of Council:

    CONSENT AGENDA

    • Departure of Councillor Before End of Term (Verbal), CSC2024-1355

    ITEMS FROM OFFICERS, ADMINISTRATION AND COMMITTEES

    • Councillors’ Budgets and Expenses Bylaw Amendments, CSC2024-1141

    The next Regular Meeting of the Council Services Committee is scheduled to be held 2025 January 15 at 9:30 a.m.

    CONFIRMED BY COMMITTEE ON

     


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